Misc - 2017 - Planning & Zoning - Bylaws Of The Eagle Planning & Zoning Commission - 2/1/2017
BYLA WS OF THE EAGLE PLANNING AND ZONING COMMISSION
ARTICLE I
APPOINTMENT, MEMBERSHIP AND QUALIFICATIONS: The Commission
shall consist of from three (3) to twelve (12) members who shall be appointed by the
Mayor and confirmed by a majority vote of the City Council. All members must have
been residents of the County for at least two (2) years, and must reside within the County
while serving on the Commission. Persons residing within the Eagle impact area shall be
entitled to representation on the City Planning and Zoning Commission. Such
representation shall as nearly as possible reflect the proportion of population living within
the City as opposed to the population living within membership in the Eagle impact area.
To achieve such proportional representation, membership on the City Planning and
Zoning Commission may exceed twelve (12) persons. Members shall be selected without
respect to political affiliations and shall serve without compensation.
TERM OF OFFICE, VACANCIES AND REMOVALS: The term of office for
appointive members shall be three (3) years. Said terms shall be staggered in such a
manner that not more than thirty five percent (35%) shall expire in anyone year. All
vacancies shall be filled in the same manner as original appointments and members may
be removed after public hearing by a majority vote of the governing board.
DUTIES: It shall be the duty of the Planning and Zoning Commission to:
A. Conduct a planning process designed to prepare, implement, review and
update a comprehensive plan that includes all lands within the governing board's
jurisdiction;
B. Hold public hearings prior to recommending the comprehensive plan, changes
to the plan and ordinances, special use permits, rezone applications, planned unit
development proposals and variance applications, and zoning ordinance
amendments;
C. Provide ways and means to obtain citizen participation in the planning
process;
D. Recommend subdivision and zoning ordinance;
E. Recommend changes to a comprehensive plan and zoning ordinance prior to
annexation of an unincorporated area;
F. Recommend a map, a governing plan and ordinances for an area of City
impact that is within the unincorporated area of the County; and
G. Such other duties as are required by Idaho law and this Code.
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EMPLOYEES AND EXPENDITURES: Any expenditures of the Commission
(exclusive of gifts) shall be within the amounts appropriated and set aside by the City
Council for the Commission. Within such limits, the Commission is authorized to hire
such employees and technical advisors as it deems necessary for the accomplishment of
its authorized purpose and work..
ARTICLE II
OFFICERS: The general officers of the Eagle Planning and Zoning Commission shall
be Chairman and Vice-Chairman, who shall hold office for one year and until their
successors are elected. Officers may hold successive terms.
Section 1: Annually, at the first regular meeting of the calendar year, the Eagle
Planning and Zoning Commission shall elect a Chairman and Vice-Chairman, who will
take office immediately after being elected. Vacancies in these offices occurring during
the course of the year will be filled by election at the next regular meeting.
Section 2: The Eagle City Clerk/Treasurer, or individual appointed by the City
Clerk/Treasurer shall serve as the secretary of the Commission.
Section 3: The principal duties of the Chairman shall be to preside at all meetings
and to have general supervision of the affairs of the Eagle Planning and Zoning
Commission. The Chairman shall make such appointments as may be required, subject to
approval of the Commission membership.
Section 4: The principal duties of the Vice-Chairman shall be to discharge the
duties of the Chairman in the event of the absence or disability, for any reason
whatsoever, of the Chairman.
Section 5: As per Eagle City Code it is the responsibility of the City Clerk to be
custodian of all public records, ordinances, resolutions and such other papers and
documents as may be delivered into his/her custody. All records shall be open to the
public, except as noted in Idaho Code Section 9-340.
Section: 6: The Zoning Administrator, or individual assigned by the Zoning
Administrator, shall give notice of all meetings and public hearings. It shall also be the
duty of the Zoning Administrator to provide the Commission with all essential
documentation regarding items under their review.
ARTICLE III
MEETINGS:
Section 1: The Eagle Planning and Zoning Commission shall hold its regular
meetings on the first and third Monday of each month at 6:00 p.m. If a holiday falls on
the Monday scheduled for the Commission meeting the meeting shall be held on the
Tuesday following the holiday. All meetings shall be open to the public.
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Section 2: Special meetings may be called at any time by the chairman, or by the
request of three (3) or more members of the Commission. A written notice stating the
time, place and purpose of such meeting. No business shall be transacted except that
mentioned in the notice of the special meeting~ unless moved and passed by a majority
vote of the attending Commission.
Section 3: A majority of voting members of the Eagle Planning and Zoning
Commission shall constitute a quorum.
ARTICLE IV
Section 1: The Chairman, with approval of the Commission, may establish at any
time, standing and/or special committees as are deemed necessary to carry on the work of
the Commission.
Section 2: The appointment or reappointment of standing committee members
shall ~e made at the second regular meeting of the year, and their term shall not exceed
one year; however, they may be reappointed by the Chairman.
ARTICLE V
PARLIAMENTARY AUTHORITY: The rules contained in the current edition of
ROBERT'S RULES OF ORDER NEWLY REVISED shall govern the Commission in all
cases to which they are applicable and in which they are not inconsistent with these
bylaws, any special rules of order the Commission may adopt, or any federal, state,
county, or city statutes applicable to the Commission.
PLANNING AND ZONING COMMISSION TESTIMONY GUIDELINES:
It is this Commission's intent to allow all applicants, and those individuals signed up to
testifY either in support of or in opposition to a particular the request, the opportunity to
testifY within reason. Due to the number of applications this can only be accomplished by
setting standards in terms of time limitations both for the applicant and others wishing to
testifY .
Therefore, with the understanding that the Planning and Zoning Commission may make
exceptions for unique and unusual circumstances and complex issues, the following time
limitations shall apply:
Applicant (or his/her representative) - ten (10) minutes
Zoning Administrator (or assigned staff member) - ten (10) minutes
Other technical representatives testifYing on behalf of the City - five (5) minutes
Homeowner's Association representatives - ten (10) minutes
Neighborhood Group representatives - ten (10) minutes
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Individuals testifYing - three (3) minutes of non-repetitive testimony
When all public testimony has been taken, the applicant (or his/her representative) will
then be allowed five (5) minutes for rebuttal and the Zoning Administrator (or assigned
staff member) will be allowed five (5) minutes for comment.
ARTICLE VI
AMENDMENT OF BYLAWS: These bylaws can be amended at any regular meeting
of the Commission by a two-thirds (2/3) vote, provided that the amendment has been
submitted in writing at the previous regular meeting, or included in the agenda of the next
regular meeting.
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