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Minutes - 2008 - City Council - 08/12/2008 - Regular
EAGLE CITY COUNCIL
Minutes
August 12, 2008
PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m.
1. Communication Task Force: Presentation of findings and recommendations. Susan
Christenson: Distributes the Summary and Recommendations of the Communications Task
Force, presents a power point presentation for discussion. General discussion.
2. Mayor and Council's Report: Moved to end of Agenda
3. City Engineer Report: No report
4. City Clerk/Treasurer Report: No report
5. Zoning Administrator's Report: No report
6. City Attorney Report: No report
7. Public Works Director Report: No report
REGULAR COUNCIL AGENDA: 7:30 p.m.
1. CALL TO ORDER: Mayor Bandy calls the meeting to order at 7:55 p.m.
2. ROLL CALL: GUERBER, HUFFAKER, SHOUSHT ARIAN, SEMANKO. All present. A
quorum is present.
3. PLEDGE OF ALLEGIANCE: Mrs. Steve Guerber leads the Pledge of Allegiance.
4. PUBLIC COMMENT: Patricia Minkiewicz, I just want to alert the Mayor and Council
about traffic control. I usually go down Ballantyne Lane to the By-Pass. I saw children on their
bicycles standing there waiting to get across the By-Pass to the Greenbelt. There is no way to
safely cross the street. I would like the Mayor and Council to contact the police and see if
something can be done. General discussion.
Barb Jekel, I would like to ask Council if at the Comp Plan Amendments public testimony could
be longer than 3 minutes. I would like to propose that citizens' time be 5 minutes or longer.
Melissa Brodt, I spoke ACHD with the traffic department to ask if a cross-walk can be put in
front of my new business on Eagle Road. I finally received a denial letter. I am wondering if the
City Council can help me implement me something. It is impossible to cross there in a safe
manner. I would like to see the crossings that are on State Street being extended down to this
entry area. General discussion.
5. CONSENT AGENDA:
. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the City Council.
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. Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims A!!ainst the City.
B. Open Container Permit: Valerie Jensen is requesting an open container permit
to be used at Merrill Park on September 5, 2008 from 6:00 p.m. to 10:00 p.m.
All standard conditions of approval shall apply. (SKB)
C. DR-25-08 - Commercial/Retail Buildin!! for Spoons Kitchen Store - Jason
and Victoria Ritchie: Jason and Victoria Ritchie are requesting design review
approval to construct a two story, 2,864-square foot commercial/retail building
for Spoons Kitchen Store. The 0.28-acre site is located on the west side of Eagle
Road approximately 800-feet south of State Street at 221 South Eagle Road.
(WEV)
D. DR-26-08 - Two Buildin!! Walls Si!!n for Spoons Kitchen Store - Jason and
Victoria Ritchie: Jason and Victoria Ritchie are requesting design review
approval for two (2) building wall signs for Spoons Kitchen Store. The 0.28-
acre site is located on the west side of Eagle Road approximately 800-feet south
of State Street at 221 South Eagle Road. (WEV)
E. DR-39-08 - One Monument Si!!n for Busters Bar and Grill - LGJ. Inc dba
Busters: LGJ, Inc. dba Busters, represented by Evelyn Grime with Place! Inc.,
is requesting design review approval to construct a monument sign for Busters
Bar and Grill. The site is located on the northwest corner of East State Street
and Edgewood Lane at 1396 East State Street. (WEV)
F. DR-95-04 MOD - Modification to the Master Si!!n Plan for a Multi-tenant
Office/Retail/Restaurant Buildin!! Includin!! Two Buildin!! Wall Si!!ns for
Cool Hand Luke's Steakhouse and Saloon - Stonewvcke Partners. LLC:
Stonewycke Partners, LLC, represented by Angelina Bunnell with Young
Electric Sign Company, are requesting design review approval to modifY a
master sign plan for a multi-tenant office/retail/restaurant building including two
building wall signs for Cool Hand Luke's Steakhouse and Saloon. The site is
located approximately 135-feet south of East Shore Drive within Eagle River
Development (Lot 12, Block 4, Mixed Use Subdivision No.3) at 291 East Shore
Drive. (WEV)
G. Findin!!s of Fact and Conclusions of Law for A-15-07/RZ-22-07 & PP-9-07-
Annexation. Rezone and Preliminarv Plat for Lan!!tree Subdivision - Land
Associates. LLC: Land Associates, represented by Chris Todd with Landmark
Engineering and Planning, is requesting an annexation and rezone from RUT
(Rural Urban Transition) to MU-DA (Mixed Use with a Development
Agreement) and preliminary plat approval for Langtree Subdivision, a 45-lot, 54-
unit (33-single-famiIy, [19 multi-family, and 1 duplex, contained within 3-lots],
9 common) residential subdivision. The 9.57-acre site is located on the north
side of State Highway 44 (State Street) approximately 1,330 feet west of Linder
Road at 5342 West State Street. (WEV)
H. Findin!!s of Fact and Conclusions of Law for RZ-01-07 MOD - Rezone
Development A!!reement Modification - Dwayne Lin!!el (Adonai
Subdivision): Dwayne Lingel, represented by Van Elg with the Land Group,
Inc., is requesting a modification to the development agreement Conditions of
Development 3.5, 3.6, 3.7 and 3.8 to remove language that encourages the
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applicant to form ajoint water association and ajoint homeowners association
with the adjacent developments to the west (Lockey Estates Subdivision and
Tabasco Trail Subdivision). The 5.70-acre site is located on the east side of Park
Lane Road approximately I,200-feet south of Beacon Light Road at 2440 North
Park Lane. (WEV)
I. Minutes of July 22. 2008 (SKB)
J. Minutes of July 28. 2008 (SKB)
K. Minutes of July 29. 2008 (SKB)
L. Open Container Permit: Rodeway Inn & Sunshine Feedstore is requesting an
open container permit to be used at Guerber Park on August 30, 31 and
September 1,2008 from 12:00 p.m. to 9:30 p.m. during the Idaho Rib Cook off.
All standard conditions of approval shall apply. (SKB)
Council Member Huffaker removes Items #C and D from the Consent Agenda.
Council Member Semanko removes Items #E and K from the Consent Agenda.
Guerber moves to approve the Amended Consent Agenda excluding Items #C, D, E and K.
Seconded by Huffaker. Guerber: AYE; Huffaker: AYE; Shoushtarian: AYE; Semanko:
AYE: ALL AYES: MOTION CARRIES..............
5C. DR-25-08 - Commercial/Retail Buildin!! for Spoons Kitchen Store - Jason and Victoria
Ritchie.
Shoushtarian: I was part of the liaison to the Design Review and I was privileged to a
conversation with the applicant in the lobby. Later they called the City and disclosed this
conversation. I want to disclose to the Council. General discussion.
Huffaker: Mrs. Ritchie tried to contact me as well; we never made contact and never talked.
also wanted to take this off the Consent Agenda because there are some controversial issues.
Semanko: I also received a telephone call from Mrs. Ritchie and I did not call back. I agree that
this item needs to be pulled from the Consent Agenda.
Guerber: As usual I was ignored and received no call.
General Council discussion.
Jason and Victoria Ritchie. Jason Ritchie: We are alright with all of the Site Specific
Conditions except for # 19 and we want some clarification. We either want it stricken or
modified.
General discussion.
Zoning Administrator Vaughn: The condition as written would go back before the Design
Review Board. You could modifY the condition to state that the revised would need to be
reviewed by staff and two members of the Design Review Board which is consistent with other
actions. I believe we could do timely review with staff and a couple members of the board
without it going before the whole Design Review Board.
General discussion.
Mark Butler, Design Review Board Member, the other Design Review Member here actually
stepped down on this application because he had worked with the applicant. The Board felt this
was Prairie School, they felt it met the Prairie School design so we felt our hands were tied. The
Board felt that this should go to the Council for a final decision. There were 4-5 changes that we
asked for that they didn't make. General discussion.
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MI
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CO
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PRESENTATION OF SUSAN CHRISTENSON
COMMUNICATION TASK FORCE
BEFORE THE EAGLE CITY COUNCIL
EAGLE, IDAHO
AUGUST 12, 2008
TRANSCRIPTION BY:
Canyon Transcription
P.O. Box 387
Caldwell, Idaho 83606
Proceedings recorded by electronic sound recording.
NM Transcript produced by transcription service.
1
APPEARANCES:
Mayor Phil Bandy
Councilman Steve Guerber
Councilman Norm Semanko
Councilman Al Shoushtarian
Councilman Mike Huffaker
Susan Christenson
Sharon Bergmann
011
1 (Presentation begins.)
j. 32 MAYOR BANDY: I know that you have a presentation
„ . 3 for us, Susan, so why don't we go ahead and get started so
4 you can have the full hour if you need to take that.
MS. CHRISTENSON: Okay. Great. Do we need to
project it up here?
7 MAYOR BANDY: For those folks in the audience, if
1 8 you weren't aware, this is the presentation by the
9 Communications Task Force providing recommendations to the
10 council. Susan Christenson was selected as the chairperson
111 of that task force by the group.
12 MS. CHRISTENSON: Great. Thank you. Well, it has
13 been a long time but last time I was here was way back at
114 the end of May. This has been quite the journey. We've
15 completed a lot of work. We're prepared to review that
116 with you this evening. It will be kind of a long
17 presentation but we think worthy of the efforts that have
18 been put into it.
119 What I can tell you is that tonight, first off, I
20 want to acknowledge the task force, the members -- all of
21 the members, the liaisons as well as the community and the
122 city and the media for all of their involvement and time.
23 It's taken a lot of time on our part as members but
24 again, we've tapped into a lot of your time for interviews
125 and gathering information and we did the same thing with
3
1 the city. People were very receptive and again, we do
1 2 appreciate that.
3 We started with 11 members. We had two people
1 4 resign during the course of this but we've been going at it
5 for 13 weeks. We've been meeting weekly every Monday as
6 well as hours that have been put in, you know, off time
.1 87 but we did lose two to resignation. We've got two other
members that have had to share their time with their job
9 responsibilities and one has not been involved very much.
110 The other kind of just recently, due to job
11 responsibilities, has been away. But that still leaves us
12 with nine members that have been very active and in fact
113 were involved in a long meeting last night to finish our
14 summary and to actually vote on some of the decisions that
15 we needed to make.
116 The objectives for -- I'm getting ahead of myself
17 already. For the agenda tonight, what I'd like to be able
18 to do is recap our progress -- recap our process, excuse
119 me, and talk to you about our results and findings at kind
20 of a highlight level to get us into the portion where we
121 can actually summarize that into our recommendations and
22 within those recommendations, the last piece that I'll be
23 covering is the recommendation of the committee and then
24 just follow up with some of the things that we see as some
.1,25 last-minute deliverables before we actually put a close to
4
15
6
3 of 14 sheets
1 the Communication Task Force.
2 Just quickly to recap from where we started, our
3 objectives, as you know, have been to assess the
4 effectiveness of communications between the city and the
5 community and the approach that we were taking and doing
6 that was to add to our collective thinking by going out and
7 really trying to better understand what the current state
8 of communications is and that again brought us to where we
9 were tapping into both the city and the community for more
10 information. Our intent was to identify from that
11 information the opportunities in order to make those
12 recommendations for improvement.
13 Along the way, we have been looking at the standard
14 methods and measures for looking at the effectiveness of
15 communications and we do have in our findings as well as
16 some of our recommendations some comments regarding
17 measurements. And then again, as I mentioned, we will be
18 talking about our recommendation in response to the last
19 objective which was to assess the viability and value of
20 establishing an ongoing or a permanent communications
21 committee.
22 Our process and methodology just quickly again to
23 kind of refresh what we've done. Our approach was as a
24 team -- a fairly Targe team, we were able to break into sub
25 teams to tackle the objectives that we had. We put -- we
5
1 had folks in three specific areas: One focusing on the
2 community, the other on resources and then one that was
3 focusing on gathering more information from the city. We
4 used a variety of resources of our own in order to collect
5 that data. We used surveys. We conducted focus groups
6 both with the community and within the city. We've
7 conducted interviews, one on one, as you know, with each of
8 you as well as others and along with that, we've done some
9 additional research and we've included some guest speakers
10 that were very gracious to come and actually talk to us
11 about some special areas of interest.
12 We've got information that we've collected that
13 spoke quantitative and qualitative. On the quantitative
14 side, we did try to format most of our surveys in a way
15 that we could actually ask people to rate communications
16 between city and the community and we also looked at having
17 them rate a confidence level; a confidence level that was
18 related to the timeliness, accuracy and whether or not they
19 had confidence in trusted information and decisions from
20 the city.
21 We also looked at people's confidence levels in
22 regards to the community's understanding of how the
23 government office works as well as what their confidence
24 level was that the community was actually involved. So
25 those gave us some additional data points that I'll review
6
Page 3 to 6 of 44 09/17/2008 09:07:13 AM
1 with you in just a moment.
2 Then we also have the qualitative focus. For us,
3 that was very meaningful again to collect the data, to
4 learn new things as well as confirm some of our own
5 understanding of some of the issues and people's views and
6 perceptions. So we looked very closely at gathering
7 explanation or comments to support people's ratings as well
8 as their ideas for suggested improvements and also what
9 were the areas of greatest interest to them in terms of
10 looking at what the city does and provides as well as the
11 best sources and methods for sharing information. So we
12 wanted to know what they wanted and how best to receive it.
13 For the community group, again, as I said, we used
14 a variety of methods but surveys -- we actually developed a
15 survey that we had all of our task force members complete
16 so we have responses from 11 members that we summarized.
17 We used a similar survey with businesses that included 11
18 local businesses that were both chamber and non -chamber
19 members. We conducted surveys with 15 representatives from
20 the homeowners' associations and that included not only
21 Eagle but two in the area of impact and two in the
22 foothills organizations. And then we also tapped into the
23 senior center and had four people respond as well.
24 We abbreviated our survey into a short mailer and
25 we did attempt to try to just see how well that would work
7
1 to get some answers to just the top -- what we saw as the
2 top three areas of concern and so we did get 19 percent
3 return. Of about 105 we mailed out, we did get 20
4 responses and summarized those as well.
5 Focus groups with the community went well. We had
6 three sessions totaling 27 participants. We elected not to
7 gather a lot of demographic data and instead, we were more
8 interested in just kind of what their experience with the
9 Eagle community had been and so what we did find out is
10 that we had a wide array of people in terms of their years
11 of residency in Eagle ranging from one and a half years all
12 the way up to 33 years.
13 In the data collection, I need to mention as well,
14 as we reached out to the community, we were intending to
15 get a variety of inputs and ideas and so forth but in our
16 data collection process, it is not statistically valid. It
17 does not -- we did not go through a real extensive process
18 to say that this is a representative sampling or that -- we
19 didn't look at the existing demographics of Eagle to make
20 sure that we truly had a representative sampling. Again,
21 some of these numbers may be small when you think about the
22 groups but we feel as though we did get a lot of input and
23 a lot of involvement that was meaningful.
24 So if you look at it from the quantitative side,
25 this is a graph showing just the highlights of that -- of
8
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the response to the first question we asked which was, "How
would you rate communications between the city and the
community?" Again, looking at those various resources, the
task force itself, the mailer and so forth, these are the
average ratings of those responses. This is just a
numerical representation of their ratings.
It's not professional, not statistically validated
but it is a data point that we looked at. And of course
then this married up nicely with again asking them to
further explain what their rating was based on and what the
reasons and other comments were so that that gave us more
of the qualitative.
Again, the other element that was asked in terms of
being rated was the response to the questions that you'll
see in the bottom left-hand corner. So we asked people on
a scale of 1 to 4 ranging low to high what their confidence
level was in terms of the city providing accurate
information, timely information, what was their confidence
level that the city could be trusted to make sound
decisions and then in the reverse, we asked what they felt
in terms of the confidence level that the community
understands how the city operates and what's their
confidence level that the community is actively involved.
These are the responses and what you'll note on
this is that for both the homeowners' association and the
9
senior center, those questions were not asked on the first
three categories but instead we did focus on the community
understanding and involvement.
In both cases, this particular question and the
other, we did use the scale of 1 to 4 so on your -- on the
first slide, it was rating it from 4 to excellent on a
scale from 1 to 4 and again, scale of 1 to 4 on the other
questions ranging low to high in confidence level.
This next section is to really highlight some of
the qualitative things that we discovered. These are both
the comments, the common themes, things that we learned or
confirmed along the way. They're in no particular order.
Pm
l''
WEIL
However, I do start with one that was very common and very
influencing I guess in terms of a lot of the ratings that
we received.
So the most common factor influenced -- influencing
the ratings was the recent water LID issue. It's still on
people's minds and that was the first thing that came to
most people's minds when we asked them about
communications.
That said, there was also a shared strong interest
in information regarding planning and zoning, roads and
transportation and of course any major issue or change
affecting either Eagle or its surrounding areas. There was
concerns and criticism with the adequate use of the
10
A
r
4 of 14 she s
1 website, both content and ease of use. You'll see comments
132 about this throughout this presentation and in our
recommendations.
4 Many, many people go to the website and again,
depending on their familiarity with how to navigate through
it, it seemed to be an area where a lot of people did
7 highlight concerns or suggestions for improvements.
There was a strong recognition not only on our part
but the part of the people that participated in our focus
10 groups that there is indeed a diverse array of needs and
ii11 views and that within a city, any city, there is always a
2 vocal minority or can be a vocal minority as well as people
13 that just demonstrate apathy. So it's recognized.
J,14 There is also a theme that we picked up from --
15 about general distrust and dissatisfaction with government
16 in general, with officials, and it's primarily based on
117 some either longstanding issues or residual controversial
18 Issues surrounding development in Eagle or recent campaign
19 views. Again, when you think of the only demographic data
j.2
0 point that we got from our focus groups, there are a lot of
21 people that have been here as long as 33 years so there's a
ji.2lot of history and that was influencing perhaps what they
3 were sharing with us.
24 There was a concern with a lack of proactive and
1125 adequate depth of understandable information. What that's
11
1 about is that we continue to hear about the interest in
1 2 more details on agendas, more heads -up kind of
3 communications about what's on the horizon and getting
4 information in laymen's terms. Sometimes it's either too
in depth or too complicated.
And there's a shared frustration with the
1 87 timeliness of agendas, minutes, notices and announcement of
changes. Again, I think you'll see this as well in some of
9 the recommendations that we'll be making.
110 That said, there are also several -- there were
11 also several comments of satisfaction. There are some
12 generally good ratings that we received and good comments
13 that we received that the information is available and that
4 there have been a lot of improvements. It may be a case
15 that people are not accessing it or not choosing to go and
II16 seek it out but a lot of the -- especially in the focus
7 groups, I will say that a lot of people did mention that
18 things have improved and they are very appreciative of the
J,19 fact of the newspapers, magazines, things that have over
20 time, over the years seemingly increased.
21 There is a desire for more personal contact and
J,22 communications from the mayor. It's perceived that it's
23 trusted information when it comes from the mayor and they
125
24 want to know more about his views, his position, what he
sees as the direction and so forth for the community.
12
15
6
1 8
9
ij
of 14 sheets
1 There are some mixed views. It was hard to decide
2 how to actually put this in the highlights but it is
3 recognized that on some cases, we've got the need for
4 more -- more detailed process and access to information and
5 on the other side, again, we get the opinion that sometimes
6 the burden is on the community to take the initiative to
7 find out how to get that information or where it is. But a
8 real common theme, especially in our focus groups, was that
9 some folks just needed more assistance with who to contact
10 for what issues, how to tap Into different resources, how
11 to quickly get there instead of trying to go two and three
12 steps down the road.
13 Best methods for communicating, it's a wide variety
14 but what was interesting is that in the summary of some of
15 our findings, people still pay attention or indicate that
16 special mailings work best. Newspapers are good and again,
17 we heard a lot about those people that are computer savvy
18 and typically use website services.
19 Businesses just in general, again, we tapped into
20 the businesses. We tapped into the homeowners'
21 association. They had some of these same comments and
22 feelings but in general, the businesses had a higher level
23 of satisfaction and appreciation for the available -- of
24 what the city -- the city's efforts. A general statement
25 about homeowners' responses was that they are definitely
13
1 interested in getting more Information direct from the city
2 and that is a group that tends to rely heavily on the
3 website.
4 From our -- from our resources group, there was an
5 extensive amount of research done where we were pulling
6 together information about the various resources available,
7 content, coverage, access, reach, really to make sure that
8 we knew and understood all of the available resources that
9 are out there. I've provided you with a handout that is
10 the summary sheet of those findings that just again kind of
11 recaps what we were looking at and building in terms of a
12 resource guide.
13 We did include guest speakers. We talked to "Eagle
14 Independent" and "Eagle Informer" about their publications.
15 Again, not only the content but the reach, the frequency,
16 their readiness and acceptability in terms of covering more
17 information and news about the city and where that was
18 going.
19 We talked to city staff. We wanted to find out
20 more about website capability, content and usage as well so
21 that was all taken into consideration along with the
22 comments that we received from the community.
23 As highlights again, as I mentioned, you've got a
24 spreadsheet that kind of gives a recap of some of those
25 results but what we identified is that multimedia resources
14
Page 11 to 14 of 44 09/17/2008 09:07:13 AM
1 or sources are out there available to help us with up -
2 leveling the communications from the city and to be able to
3 tap into as many of those as possible is obviously a true
4 benefit.
5 When it comes to the website enhancements, again,
6 there is a long, long list. Some of it will come in our
7 recommendations but as we give you the background
8 information and the files that support a lot of this
9 information, I would urge you to look at those details. It
10 is an overwhelming amount of recommendation. But in
11 summary, yes, we got significant feedback from those web
12 users and it is that there's a high expectation that the
13 website is kind of the primary driver or the primary source
14 for information. It's probably one of the first places
15 people will go if they're looking at it from a technical
16 standpoint. The biggest concern, however, is ease of use.
17 The capability and the bandwidth needed to enhance
18 the design, improve the content and navigation, we heard
19 from staff and just from other areas of our research that
20 it really is something that from the website itself kind of
21 looking at what its capabilities are maybe haven't been
22 totally tapped into or whatever. Some work is in progress
23 but it's just an area that we see as a continued concern.
24 Interesting notes. During the course of our focus
25 groups, we found a lot of people that didn't know that the
15
1 web existed or had never gone there. So again, data point.
2 52 percent of our focus group participants used the data so
3 just about half out of the 27 people and we want to
4 continue to acknowledge as we looked at some of that data
5 that we got back and comments that not everybody uses the
6 web; that that would be another cause for us to continue to
7 look at multimedia reach and to realize that not everybody
8 is web savvy and it was interesting as well that in the
9 focus groups, when we asked the participants what would be
10 your first course of action if you had an issue, concern or
11 needed more information from the city and it's still --
12 they will pick up the phone and they will call. So it's
13 typically more common.
14 MAYOR BANDY: Susan, just out of curiosity, was
15 there any discussion whether people would rather speak to a
16 live voice or to a voicemail?
17 MS. CHRISTENSON: I did ask that and again, their
18 experience was that, for the most part, they always got a
19 person that answered the phone. When we talked to -- when
20 we had the focus group session with the employees, they too
21 said that most often, they're able to answer it or somebody
22 will be able to deal with the person immediately. But
23 people are not as comfortable leaving messages but for the
24 most part, the community folks that we talked to seemed
25 satisfied that they were getting immediate attention.
16
1 For the city, sources as you know, since you r"'
2 participated in these since we did do the one on one
3 interviews with all official, mayor and council, we also
4 had one on one interview with the primary staff department
5 heads and those interviews did include both questions and
6 gathering of information about communications internal to
7 the city as well as what the communication was like between
8 the city and the community.
9 We did conduct an employee focus group session with
10 seven employees representing a cross-section of the
11 departments and what we did for that particular session is
12 I was really interested in just finding out how they felt
13 about communications, what their thoughts and ideas were
14 and what we ended up doing was creating a keep, start, stop
15 list, a method of looking at how you provide feedback or
16 constructive criticism where they were allowed to say
17 what's working, what do we want to keep doing, what would
18 we like to start doing differently and if we had the magic
19 wand, no harm, no foul, what is it that we would stop doing
20 to help benefit the cause.
21 Guest speakers that we had come to the task force
22 meetings, Mayor Bandy was there to talk about the general
23 state of communications and we also had Susan Buxton just
24 two meetings ago talk to us about the legal side of, you
25 know, the regulations, the rules of engagements and so
17
1 forth as they relate to communications. So we thank you
2 for that and you for your visit.
3 Highlights from the city. In most cases, what we �..�
4 were hearing was that the city exceeds the legal
5 requirements, goes above and beyond in most cases compared
6 to other cities in terms of seeking community input. The
7 legal process and the constraints that go along with that
8 can limit the ability to meet the community's expectations.
9 That one was specific to the employees' focus group and
10 that in their attempt to try and answer questions, they
11 know what the parameters and boundaries are about how much
12 information or how they can position information and
13 sometimes they're so -- they want to make sure that they
14 have complete understanding and satisfaction from the
15 caller but they can't offer opinions or views, as you know.
16 There was some concern with the community's lack of
17 understanding on how the govemment works and exactly,
18 again, how to perhaps get things done in certain
19 situations, who to contact and what the protocol or process
20 is.
21 Some frustrations with the limited community
22 involvement. More proactive, positive and regular
23 communications via media with the mayor and more council
24 access, both e-mail and personal. These two things -- that
25 bullet in particular and the one that -- lack of community
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J. 2 listening and considering input, we got both sides of the
3 coin where people want more access, more information and
4 especially more face-to-face contact with all of you.
5 There is also the view that, you know, we're here, we're
6 available. We heard this from you and from the city
7 employees as well. We are available. We are listening and
1 8 we welcome your calls and contact.
9 There's a recognition that there are improvements
10 needed with communications on major issues like the LID so
111 everybody's aware of it, internal to the city as well as
12 external in the community and that a creation of a
13 communication strategy, perhaps more detailed, timely
114 agendas and support materials for issues like that could be
15 (inaudible).
116 From the employees we heard a really strong message
17 of dedication and commitment to assist and serve the
18 community, that they shared the view that communications is
.119 the number one priority and along with that, we heard that
,20 they -- this is a group that's been working together for
21 quite some time and had good working relationships and
122 camaraderie within the staff. They are able to cover for
23 each other. They were really vocal about the fact that
24 they recognized people's areas of specialization and are
125 willing to pass a caller on to the most appropriate person
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1 2 There is a shared frustration with the community -- 2
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4 website. Again, from the city in particular, some comments 4
1 5 regarding bandwidth issues can really cause delays in 5
6 having that ability to proactively look at the web and stay 6
focused on it to make the kinds of improvements that are 7
needed and still stay current with all the other 8
9 responsibilities that they have and with posting 9
110 information in a timely way. 10
ain11 Mixed comments. To improve the internal 11
12 communication -- let me slow down here. Mixed comments. 12
13 Improved internal communication and management style saying 13
ilwi4 that a lot of folks were saying things have improved; that 14
15 there's an appreciation for the management style at this 15
J,16 point. Yet that said, there are also some recognizable 16
17 differing levels of trust and communication among some of 17
18 the officials and between the council and staff. 18
119 There is the acknowledgment again referenced as the 19
20 vocal minority that there is some existing negativity and 20
21 frustration with the community. 21
122 So that said, that's kind of the highlights taking 22
23 it in those particular areas that we delved into, the 23
124 community, the resources and the city. 24
25 Where we went with that was that it tended to bring 25
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out some -- kind of the top three desired outcomes so if I
think about this, this is kind of like, well, all that
said, where would we like to be? Insuring the -- insuring
proactive comprehensive meaning timely, accurate quality
and quantity of information, sharing of information
internal and external to the city.
Maximize and enhance all internal communication
processes and resources. That's the web, that's the
written materials, meetings, personal interaction,
correspondence but really to insure ease of use and
effectiveness.
And then maximize and enhance all outreach efforts
and methods to establish improved exposure and
accessibility of officials and effective partnerships and
use of the media resources. That's very, very high level.
We were trying to find a way to summarize all the findings
in those three areas but that brings us to getting more
detailed about our recommendations.
The way that we're looking at it is similar to
organizational effectiveness -and yet we're really keying in
on one primary element and that is communications. So the
way that we're looking at our recommendations is starting a
bit with strategy. There's a lot of things that we learned
along the way. There are some recommendations that we have
that are at a very high level that talk about strategy,
21
vision and values and principles the way that we operate.
And along with that, there are some interdependencies that
cause us to look at structure, processes and procedures,
the resources and tools to insure the efficient
communication and then the third element is looking at the
people's side of the equation and that's the knowledge,
skills and ability to really promote internal -- effective
internal and external relationships.
So when we think of how to look at the whole
picture, it was taking it, breaking it down into strategy,
structure and people.
Our recommendations, some of these are going to be
somewhat at a high level and I have some data points I can
offer to help explain what these are related to but again,
in our summary of findings, there will be far more detail
that helps identify how we tie this all together.
So from recommendations in that strategy space,
what we would recommend is to develop a city communications
vision as well as the establishment of a value statement
and principles, objectives to support a shared commitment
to open communications within city hall.
So where we see that is again, specific to
communications, where is it we want to be and then who we
are, what we stand for, the principles of how you will
execute to that and get the agreement of the entire city
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1 that that's the direction you're going and where you're
2 headed. That then becomes part of how you get to the
3 objectives that would be specific to communications.
4 The other area of strategy is to develop a
5 comprehensive communication strategy and processes for
6 major issues or changes affecting Eagle, city hall or the
7 community. This is related more closely to things like the
8 water issue and the LID in terms of when those kinds of
9 major issues are underway or taking place, is there a
10 communication strategy and a certain step process that we
11 can use that will insure that there's adequate
12 communication.
13 Those two elements in particular are very high and
14 very strategic. From that, we see that there would be some
15 other elements as well to consider under the strategy and
16 that would be to generate proactive, positive, informative,
17 accurate and regularly scheduled communications to the
18 Eagle community. That's considering really kind of the
19 content issue of it, considering things like once -- either
20 at least once a month or more frequently, some kind of
21 communication and using at least maybe three resources so
22 it's not only the content and the delivery of information
23 that's going out, it's making sure that we're tapping into
24 a variety of resources to make sure we get the reach, also
25 looking at not just media resources but other kinds of
23
1 communication avenues, pamphlets, brochures, direct
2 e -mailing, permission e -mailing and those sorts of things.
3 Additionally to promote and support the utilization
4 of city officials and staff to enhance the quality and
5 quantity of communications as appropriate. See that more
6 as a work force kind of balance issue. In other words,
7 people want more of your time, want more time being spent
8 on communications. Don't have the magical answer but this
9 is really asking for additional look at how to balance that
10 to allow both the mayor, the council and the employees to
11 focus their energies a little bit more in some of these
12 communication issues and we know it's difficult.
13 The third piece, create increased opportunity to
14 critique and improve city communication processes. That
15 simply relates to process improvement. Taking the time or
16 having the methods in place that you can do postmortem, if
17 you will, on certain things that have happened or look at
18 the current processes and look for opportunities for
19 improvement before they become issues.
20 And the last point here is create effective methods
21 and increased opportunity to measure and report feedback on
22 communications and performance. That is the feedback and
23 measurement method or methodology that having it built into
24 a strategy or way of doing business makes it easier. We
25 heard from the employees that they welcome feedback. We
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heard from you that you welcome feedback but a way to have""
that become something that we can capture, measure and us'
as a measure for performance -- communication performance.
We also see that as something that again a lot of r
the suggestions and recommendations that we got from othei
people were using the website for many surveys or other
ways of collecting feedback and I know some of that's being
done today but those are the kinds of things that I think
people are really receptive to. Print media surveys or
continued use of the citizen committees when needed to get
that check and balance.
Also within strategy, this is a big piece for us.
There was a lot of discussion about wanting the city to
consider adding a public information officer to staff. We
see this could be either a direct hire or contract person
but someone with the professional qualifications to help
with all those things on that first slide so when it comes
to creating strategy and some of those objectives and the
values and principles behind it, to have somebody help
actually coordinate the efforts of all the city officials
and staff. This person would have the qualifications to do
that.
The person could be either full-time, part-time,
reporting to the mayor as pretty much an internal
consultant and process owner of that full communications
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piece providing assistance not just to the mayor but to all
the council, the staff, the city employees and committees
when it comes to communications. They become the focal
point, kind of the coordinator and conduit for those kinds
of activities.
To think about that, again, some of the
recommendations we had kind of naturally fall under what
might be part of a description for a public informations
officer. So general responsibilities again would be to
develop and manage the strategies and processes that we
talked about, maybe work with that software provider, the
people that are helping with the website, and then
coordinating with the officials and staff to actually lead
and direct the design and development of the website
content and functionality.
Work with the city to coordinate host, facilitate
public information meetings and with citizen groups,
organizations, agencies and schools. Again, kind of the
point person to help facilitate those things.
Oversee the establishment of effective city
correspondence, process and assist in the creation of
public announcements, news, releases and education
materials. It's a long list. What we heard over and over
is that you have some really good skills and you're capable
and willing to do it. It's a matter of time. What we
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1 32 that, create some additional materials and help pull those
pieces together to make sure that it's available.
4 And then this person could also represent the city
5 to establish some strong working relationships with local
.L, 6 news mediaroviders, affiliated agencies and
P 9
7 organizations. They can help coordinate those efforts on
1 8 behalf of the city.
9 Questions? That's what we had under strategy.
10 Moving into structure, this is a big piece for us
111 because when we looked at a lot of the recommendations from
12 the community as well as our recommendations, it's about
13 how we -- you know, the areas that have the greatest
J,14 opportunity I guess for improvement.
15 Improve and maximize the utilization of existing
16 resources and communications channels. Top of the list is
117 the website. It is a long, long list as I mentioned but
18 what I tried -- what we tried to capture here were the top
,119 themes of what those recommendations -- specific detailed
20 recommendations would relate to and first and foremost is,
21 you know, under content and capability, it's ease of use.
22 Helping people with navigation, adding some search
3 capabilities that are more user friendly, really using the
24 website as more of an educational piece. Again, helping
125 people understand the information that's there, how the
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J1,
2 the affiliate sites that can help people understand the
3 relationship and where to get the information for things
4 like ACHD and that sort of thing. We know they exist today
1 5 but people may not fully be aware of how to use that and
6 what the linkage or interdependencies are.
i
7 Interactive elements, a lot of recommendations
8 regarding the adding of feedback, links, suggestions, a
9 suggestion box, ways to collect information about
110 improvements and really a lot about extending that
11 notification, permission e-mail capability, ways for us to
12 expand upon the current and existing e-mail notification
ii13 about agendas but maybe use that in another way to help
4 people stay updated and informed on other issues and
15 concerns.
.1.116 MAYOR BANDY: Susan, thinking about that, was there
7 any discussions in the group about real simple syndication,
18 the RSS, where folks can go to a website and sign up so
J,19 that whenever that web page is modified or updated that
20 they automatically get that update?
21 MS. CHRISTENSON: Yes, yeah. Those are the kind of
J,22 specific details underneath this that again there's a lot
23 of those kinds of recommendations that are very specific to
124 enhancements that people have noted that they believe could
25 really help. The list was just way too long but, yeah, we
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will be providing again all of our summaries and all of
those details that hopefully will give you the kind of
information that people are pointing to. In some case, it
may already exist and maybe it's just an awareness issue.
In other ways, it might be a true enhancement to really
build on the capability.
The other thing Is to use varied and multiple
communication channels and encourage the unbiased use of
media providers. Again, what we were looking at here is
that there are a lot of different ways to tap into
communicating and making sure that we're really looking at
as many of those as we can to get information out.
Checking the notes here just because I know we've got some
details to go along with some of this.
Okay. Second point was to continue -- continue to
improve processes, correspondence, written materials and
meetings. Again, from a strategic level, this is the part
where if there was an emphasis on being able to critique
processes, look for improvements, these are some of the
things that we picked out as well in terms of the structure
itself.
So continue to enhance routine two-way
communications between department heads and elected
officials, to update, share, share information on issues
and other areas of importance.
29
Consider city issues -- consider city issue e-mail
addresses for all officials and approved acknowledgment
system for incoming correspondence. Again, what we heard
was that the current process for handling incoming
correspondence often times works but not everybody has
visibility to the responses in some cases or that it may
actually expedite things if there was more of a direct line
to each of you rather than going through that chain of
distribution.
And to be able to fully acknowledge people's
submissions, either letters or e-mails, was another more
specific point that people were really interested in.
Wanting to know it was received, who's handling it and just
closing the loop more or less. Some cases, it happens, and
other cases, it's a definite area for improvement.
Enhance consistent recognizable direct mailings and
continue property postings to get the initial attention of
the public. We realize it's not always possible to get
people's attention on critical issues but these were two
areas where people did say they paid attention or were more
apt to look at a special mailing. The opportunity that we
see here is to make it a process or form that
consistently -- if we use it consistently and it has
certain elements to it that when they get it, they know it
carries importance.
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1 Appreciation. People notice the property signs. 1
2 They're big. That may even be their first notification 2
3 that something is going on and so to continue to use that 3
4 and other forms similar to that to get people's attention 4
5 so that then they know that there is something happening 5
6 and that they can start to pursue more information. 6
7 Provide more timely detailed notices, agendas, 7
8 minutes and support documentation to education the public 8
9 on issues and processes. Again, we found as much -- 9
10 probably as many detailed specifics about enhancing that as 10
11 just -- as well as where do you go to find it? So in some 11
12 cases, even when we were talking about getting the kind of 12
13 information that people were looking for, we were told by 13
14 the city it does exist. You may not be able to find it. 14
15 It's on the web or it's here or accessible in certain ways 15
16 but the public doesn't know it. So it's both from an 16
17 education standpoint but also just adding more detail or 17
18 understandable detail, laymen's terms and so forth. 18
19 Consider enhancements to the public hearings. A 19
20 video or broadcast production was mentioned several times. 20
21 We know it could be costly but still if there's any way to 21
22 pursue some of those things. A lot of people were telling 22
23 us that that would be another way for them to attend. In 23
24 some cases, we realize the frustration is people don't 24
25 attend but in another, it's that they can't and that they 25
31
1 would still like to have some other accessible means of 1
2 actually viewing it. 2
3 The other thing that came up a lot and shows up in 3
4 our recommendation is formal or informal town hall 4
5 meetings. Again, there was a strong desire and actually 5
6 anticipated kind of a sense of appreciation if they could 6
7 have more face time with you, all of you, and just get your 7
8 first -- not your firsthand opinion but, you know, have 8
9 that direct information link with staff and council -- or 9
10 with mayor and council. 10
11 Okay. From the people's standpoint, this again is 11
12 internal and external. It's about relationships. What we 12
13 just talked about, expanding the use of in-person 13
14 communications with the Eagle community. We think that 14
15 considering the PIO is a way that could do this to help 15
16 establish and build those community relationships but then 16
17 also to expand and reinforce the mayor as the official city 17
18 hall spokesperson and require more in-person contact with 18
19 the community by all officials. 19
20 MAYOR BANDY: Susan, I'm sorry. Just a 20
21 clarification. In that context, officials, are you talking 21
22 about elected officials and those folks like department 22
23 heads within the city hall or was there a distinction 23
24 between those -- 24
25 MS. CHRISTENSON: Not a real distinction other than 25
I think they look to you as mayor and the councilmen as the
primary but it's having more of an official face and
representation of the city that gives -- in some cases, the
credibility and making the community feel like they're
getting firsthand information. So when we asked their
preferences, quite honestly they said, "We want to hear
from the mayor. If that's not possible, we want to hear
from the council." So they're looking for that stronger,
you know, first line -- first point of contact.
And within that still looking at encouraging again
the formal/informal town hall meetings, community visits,
tours, educational opportunities as well and we realize
this is difficult but some -- looking at some way of
encouraging better attendance and participation at public
hearings and meetings as a way to keep people connected
with what's going on and allow them that opportunity to
share their thoughts and views.
Establishing good relationships and communication
links with media partners, Eagle, area residents including
the city and the area of impact. Associations like the
homeowners' associations and the businesses.
And the last piece is support developing
organizational capability and so this for us is that it may
•
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be a true enhancement. We'd like to recommend some perhaps
increased training and team development opportunities for
33
staff and elected officials such as trust -- team and trust
building, change in conflict management just to make sure
that those areas are covered and to consider some improved am
workshops for the orientation of new officials. I think
some of that happens today but again, those are things that
really carried a lot of weight in terms of getting everyone !�
on the same page.
Questions? Again, those are kind of at a very high
level and the detailed specifics, again, we know that
there's going to be questions about more of that and it is
in a lot of the summary findings but I wanted to at least
give a high level view and some of that for a level of
understanding.
The last piece was the committee recommendation and
we finalized this just last night. The process that we
used, we had some discussion about it. We discussed
several options in fact supported by the very views of the
Communication Task Force and in that, we considered the
goals, the membership and the value, both pros and cons of
three different options.
The proposed options were first, a blended
committee of professionals and citizen volunteer members
that would work with the city and/or the public information
officer to continue kind of where the Communication Task
Force efforts have been.
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1 The second option was a small all professional
1 32 committee working under the direction of the PIO, the
public information officer and the city to support defined
4 communication objectives. And then the third option that
5 we discussed was no permanent or official citizen committee
6 and basically allowing and giving the city the opportunity
7 to consider all of the recommendations we've done -- given
1 8 so far and to act upon those.
9 For points of clarification, at the bottom of the
10 slide, I wanted to make sure that everyone understood that
111 we looked at these three options. There was not anyone
12 that stepped forward that wanted an all -volunteer citizen
13 committee so it was not proposed or supported by any CTF
J,14 member in this process.
15 The other thing is that we talk about professional
116 members and for the definition of professional, we were
17 looking at an Eagle resident that has qualified relevant
18 education skills and experience in the area of
119 communication. So with everything that we're recommending,
20 we realize that is a special forte and that to really give
21 the support that's needed and necessary, it would take
122 someone that has professional credentials.
23 That's why the public information officer, again,
24 we're seeing that as a true professional person that has
125 the experience and expertise.
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1 In conclusion, after our discussion, we are
1 2 recommending no permanent or official citizen committee at
3 this time and the vote I included it just again as
4 awareness that last night, we had seven votes. Two of our
5 members were absent and for option 1, we had two votes;
6 option 2, one, and option 3 which was the no permanent or
7 official citizen committee received four votes.
8 And finally, the last piece. This presentation has
9 a lot of information and I think what Steve shared with me
10 is there is a possibility of getting a transcription that
11 we can use kind of as a summarizing report. So we're
12 hopeful that we can get that done. We'll also be providing
113 you with a master file for the city records, both
14 electronic and hard copy of our all of our presentations.
15 Of course you have the agendas and minutes to date but
116 we'll make sure that all the handouts, completed surveys
17 and mailers, all surveys and focus group summary results
18 are available to you to give you that needed detail and
119 definition to help support some of our recommendations.
20 Our meetings, we have our last meeting scheduled
21 for next Monday. It's basically just to tie up loose ends
122 and a short wrap-up. We also were asked by the focus group
23 of employees from the city if we would offer this
24 presentation to them as well. They were interested and
.1.25 they knew a lot of them couldn't come to see the actual
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presentation and so we're more than willing to do that and
then finally, what you have from the task force members is
the continued commitment and support regarding the summary
and recommendations. So if you need more explanation or
more detail once you see the master file, with this
information and what that provides, just for asking, I'm
sure all the members or any of the members would be happy
to help clarify. Okay.
MAYOR BANDY: Susan, thank you. This is a
tremendous amount of information that you and the task
force put together in the last 13 weeks. Really, thank you
and commend you in everything that you and the task force
have done. I open it up for council. Any questions of
Susan at this point?
COUNCILMAN: I have a question. I also want to
make a few comments first and I want to add my thanks to
those and the mayor. I'm just so impressed with the report
and looking at what you guys have prepared, thinking about
the number of volunteer hours and the thought and the time
and the energy that went into this. I'm just so impressed
and I really thank you for heading up the task force. All
the members of the task force, I want to thank them as
well.
Thank Councilman Guerber for being one of the
liaisons and I want to give special thanks to Councilman
37
Shoushtarian because this was an issue that we've talked
about way back during the campaign but Councilman
Shoushtarian really took -- picked up the ball on this and
decided he was really going to push the issue of getting
the task force started, get it set up and create -- and
start this whole process. So I want to thank him for the
efforts he made to make that happen because I'm looking at
all the recommendations you've made and I didn't see a
single one that wasn't reasonable, helpful, it wouldn't be
something that would substantially improve our
communication.
So I just think it's an excellent report and
really, you've laid in our laps the real task of trying to
implement all of these suggestions. I think they're all
good so we have a lot of work to do but I'm glad that we
have this great list of things to look at and start working
on and hopefully we can put them all into implementation as
quickly as possible.
The one question I have for you is some of the
recommendations would obviously cost some money. The PIO
officer, the initial enhancement to the website could cost
us a substantial amount as well I think. Direct mailings
cost some money, whether we can set up some sort of video
or audio broadcast, all those things. I was wondering if
the task force looked into at all any kind of estimate of
38
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1 those costs?
2 Right now, in our proposed budget, we have set
3 aside about $20,000 for perhaps a contract or part-time PI
4 officer, maybe some other things that we might want to do
5 as far as enhancing our communication. My thought was as I
6 was looking at all this is that it's not enough. We're not
7 going to have anywhere near enough money to implement all
8 these suggestions so I'm just curious what the discussion
9 was about cost and whether the feeling was no matter how
10 much it cost, we need to make this happen somehow. Maybe
11 you could address that.
12 MS. CHRISTENSON: Yeah. I appreciate that. We
13 didn't specifically look at the cost involved. We were
14 aware of it. We knew that, you know, to make the kinds of
15 changes to the website, for instance, it's not a lack of
16 desire on the part of the people that are currently trying
17 to update that, the website. It's that you need to either
18 tap into some additional services or have some contract
19 help or whatever.
20 We didn't specifically look at what that might cost
21 or what the availability of those resources would be. So
22 we're well aware that that's a cost factor. Same thing
23 with the public information officer or a specialist.
24 $20,000 I can tell you from my human resource background
25 won't get you very much and that's why again we left it
39
1 open in terms of part-time if not full-time, contract, if
2 not a regular hire or some dedicated resource internal to
3 the organization to start getting some traction on some of
4 those things.
5 But we didn't talk specifically, again, about the
6 cost, what it would be or, you know, quite honestly where
7 those dollars would come from.
8 COUNCILMAN: Okay. Thanks again for everything
9 you've done. It's a great job.
10 MS. CHRISTENSON: You're welcome.
11 MR. SHOUSHTARIAN: Thank you, Mayor. Also I was
12 one of the liaisons along with Councilman Guerber and for a
13 month, this task force, I want to thank them so much
14 because really they pushed themselves for long hours every
15 Monday night basically and go through lots of the
16 information and I know Susan brought lots of her background
17 and information to that task force and Jan did a great --
18 you did an experience and that was a great team together
19 and really, I cannot thank them enough. So I want to thank
20 Councilman Guerber to join me on that. Thank you so much.
21 MS. CHRISTENSON: Thank you. After 13 weeks, I can
22 finally pronounce your last name, Mr. Shoushtarian.
23 MR. GUERBER: Well, actually there wasn't anything
24 in the report tonight that came as a surprise to me mainly
25 because I sat through 13 weeks of this stuff and last
40
09/17/2008 09:07:13 AM
1 night's wrap-up. So that's why it wasn't a surprise. !^
2 MS. CHRISTENSON: Right.
3 MR. GUERBER: Because I knew what was coming
4 tonight. But I think what was -- what was interesting in
5 going through that whole session was to see how dedicated
6 and hard-working this entire group was and the massive
7 amount of information that you had to wade through and whe^
8 you get into a situation like this where you have a lot of
9 different opinions about why things have happened as you
10 mention, in some cases resentment some people have carried
11 for decades toward government and things and those are the
12 concerns that they have to express and how you worked
13 through those kind of things and understood, you know, kind
14 of how to separate those kind of things from really what we
15 have to do to try to improve communications I think was -- r"
16 the outcome was excellent.
17 I think in some of the discussions, we did talk
18 about what -- what were the cost factors of these things
19 and both Al and I encouraged the group to give us the
20 recommendations that needed to be made. Don't sit there
21 and say, oh, this may be too costly so let's not say r'
22 anything about this or whatever. So that was why in some
23 cases there was awareness that, you know, we may not be
24 able to immediately deal with these things or we're going r"
25 to have to figure out how we will deal with these things
41
1 but that was not one of the things we wanted to limit I
2 guess what their scope of information was and I think they
3 did a good job of getting through that.
4 I appreciated the fact that I was able to be there
5 with Al and both of us were able to provide input
6 periodically I think kind of guided you a little bit on
7 where you needed to be going or what we wanted arrest as
8 far as getting definite recommendations back and things
9 like that but hopefully -- and I think it's true that the
10 results really came from that committee rather than any
11 kind of influence from Al and I and that process. I think
12 we worked hard to make sure that wasn't the case.
13 And I just -- you know, after seeing all that went
14 in and the time and things like that, I think it's -- it
15 was very worthwhile to follow this process and I think that
16 the city's going to -- and the people of the city are going
17 to benefit greatly from what I see as really implementation
18 of a lot of these things hopefully fairly quickly in some
19 cases and obviously long-term in others. But I add my
20 thanks to that of everyone else.
21 MS. CHRISTENSON: Thank you.
22 MAYOR BANDY: I think it's all been said. All I
23 can do is clap. Thank you.
24 MS. CHRISTENSON: Thank you.
25 MAYOR BANDY: I might also comment that, you know,
r"
42
Page 39 to 42 of 44 12 of 14 she
1 because this has been going on for 13 weeks or so and we've
2 been getting periodic feedback from both liaisons, some
3 things have been going on in the city and I am in the
4 process of hiring on a gal who will be coming on first of
1 5 September, administrative clerk, and shell be split funded
6 between my department, the clerk's department, the public
7 works and water fund. But she has a background in graphics
je
8 and web design and also has background in administrative
9 support so that will help.
10 In the proposed budget for this coming year, we
111 have a line item for $50,000 for a position within the
12 executive department that had been termed an assistant to
13 the mayor but really was looking at a public relations or
J,14 PIO type person. So that $50,000 in addition to what the
15 council has suggested for a $20,000 contract, that's
16 $70,000 that we would be looking at to either contract out
117 or perhaps hire somebody on a part-time or full-time
18 position to do this sort of work.
,1219 So your work already has fruition coming through
0 the things that we're doing now and into the next budget
21 year so I think it's great.
122 MS. CHRISTENSON: Great. Thank you very much.
23 MAYOR BANDY: You bet. Thank you, Susan. We'll
24 take a quick break before we launch into the main session.
125 (Presentation ends.)
43
Oil
NMI
NMI
o11
i3 of 14 sheets
Page 43 to 43 of 44 09/17/2008 09:07:13 AM
STATE OF IDAHO
COUNTY OF CANYON
} SS
}
I, TAMARA A. WEBER, transcriber, do hereby certify:
That the foregoing transcript is a transcript of a
disk made of the proceedings in the matter of the
Presentation of Susan Christenson, Communication Task
Force, before the Eagle City Council, August 12, 2008; that
the foregoing pages 1 through 43 of this transcript
contains as accurate and complete a transcription of said
disk as I was able to make.
IN WITNESS WHEREOF, I have hereunto set my hand
this 17th day of Septsrber, 2008.
7'M/tij14
TAMARA A. WE ER, CSR RMR
1'
Owner/Transcriber
44
Semanko moves to approve DR-25-08 - CommerciallRetail Building for Spoons Kitchen
Store - Jason and Victoria Ritchie with the removal of Site Specific Condition #19.
Seconded by Huffaker. Discussion. ALL AYES: MOTION CARRIES..............
5D. DR-26-08 - Two Buildin!! Walls Si!!n for Spoons Kitchen Store - Jason and Victoria
Ritchie: Jason and Victoria Ritchie are requesting design review approval for two (2) building
wall signs for Spoons Kitchen Store. The 0.28-acre site is located on the west side of Eagle
Road approximately 800-feet south of State Street at 221 South Eagle Road. (WEV)
Huffaker: I removed this because if was part of the other application. I have no problem with
the wall signs.
Huffaker moves to approve DR-26-08 - Two Building Walls Sign for Spoons Kitchen Store
- Jason and Victoria Ritchie. Seconded by Guerber. ALL AYES: MOTION
CARRIES.................... .
E. DR-39-08 - One Monument Si!!n for Busters Bar and Grill- LGJ. Inc dba Busters:
LGJ, Inc. dba Busters, represented by Evelyn Grime with Place! Inc., is requesting design review
approval to construct a monument sign for Busters Bar and Grill. The site is located on the
northwest corner of East State Street and Edgewood Lane at 1396 East State Street. (WEV)
Semanko: I asked for this to pulled as I wanted to understand as to why we are okay with the
area of the signage exceeding the maximum that is allowed, 55 sq.ft. versus 50 sq.ft. and also the
sign landscaping being less.
Zoning Administrator Vaughan: While I was not at the Design Review Board when this was
discussed I will try to convey what the Design Review Board was thinking. The Board generally
liked the design of the sign. Provides an overview of the history of this application. When staff
processed the application we measured the area of the base of the sign which slightly exceeded
the overall amount. I believe the Board felt that because there was not a box cabinet up there,
that they are okay with the overall sign with some suggested changes. General discussion.
Evelyn Grime, Place! Inc., representing the application, discusses the size of the sign, this sign is
not exceeding the square footage. Discussion on the owners and the City working with ACHD
on the landscaping in the right-of-way. General discussion.
Shoushtarian moves to approve DR-39-08 - One Monument Sign for Busters Bar and Grill
- LGJ, Inc dba Busters. Seconded by Semanko. Discussion. ALL AYES: MOTION
CARRIES............
K. Minutes of July 29. 2008 (SKB)
Semanko: the special meeting of July 29,2008 I would ask the minutes be changed to reflect that
I was absent, I was not available and was not available by telephone.
Semanko moves to approve the Minutes of July 29, 2008 to reflect that I was absent.
Seconded by Shoushtarian. ALL AYES: MOTION CARRIES....................
I would also state that if I had been present I would have voted no on the Proposed Budget.
6. UNFINISHED BUSINESS:
A. Update by Eagle Chamber of Commerce on downtown study.
Mayor introduces the issue.
Planner Baird-Spencer: Presents a power point presentation and discusses the same. General
discussion.
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Shoushtarian: I am wondering if it would be possible to have a workshop with the Council.
General discussion.
Baird-Spencer: We do meet on a weekly basis to discuss issues. We are at the policy
development point right now. We are starting to formulate what downtown will be.
Huffaker: I agree with Council Member Shoushtarian that a separate meeting to go over this
would be help.
Mayor calls a recess at 9:00 p.m.
Mayor reconvenes at 9: 15 p.m.
7. PUBLIC HEARINGS:
A. Proposed fee increase for a fuel surchar!!e in the amount of $0.95 a month be added to
the current amount billed per Allied Waste Customer.
AI: Resolution No. 08-19: A Resolution Of The City Of Eagle, Idaho, Amending
Allied Waste Services Fee Schedule Pursuant To The Solid Waste Contract
Recycling Collection Services As Stated In Section 4.2 A "Customer Rates -
Establishment" And Providing For Effective Date.
Mayor introduces the issue.
Dave Fisher, Allied Waste, I have Rachele Klein with me today also, provides Council an
overview of the increase in the price of fuel and Allied Wastes fuel cost. We actually do the
billing for the citizens of Eagle, we bill every quarter a month in advance. Discusses how the
fuel cost will be billed. The bill will reflect the actual costs. We have updated the residential
costs since the Public Hearing Notice. We are estimating that the first residential fuel charge
will be approximately $.68. Displays a graph of Uncompensated Cost of Fuel- Eagle
Residential and discusses the same. A number of cities that we have talked to, Mountain
Home has accepted this and Caldwell has also accepted this. We are burning bio-diesel in the
City of Eagle. We made this adjustment about a year ago. The cost above $2.55 we are asking
our customers to help us and reimburse us for this cost. This works out to be about $.68 a
household. This is about $2.20 a gallon we are asking the customers to help us with.
General discussion.
The City of Boise has actually been on a program like this for about three years. Ada County
and Mountain Home have accepted this program. Weare preliminary with Star and Middleton
and we are working with Nampa. We are going to be visiting Garden City. Your question
"will this go down?" absolutely. If diesel fuel drops it will be reflected in the surcharge.
Further general discussion.
Huffaker moves to continue this so we can have a chance to review the Contracts and
Addendums. Seconded by Semanko. Discussion. ALL AYES: MOTION CARRIES.......
City Attorney Buxton: This is a Public Hearing so I would request that we go ahead with the
testimony and you can continue this for your decision.
Rachele Klein: discusses the measures they are taking to reduce fuel costs in the City of Eagle.
Mayor opens the Public Hearing
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Bob VanArnem: 3049 S. Whitepost Way, reads a report on Allied Waste into the record. This
was all based on the $.95 number. Discusses his increase in trash services. We are now paying
above the average.
Huffaker: My motion would be to keep the Pubic Hearing open and to continue this
matter to the 26th of August. Seconded by Semanko. ALL AYES: MOTION
CARRIES.............. .
B. CPA-01-08 - Comprehensive Plan Map Amendment from Residential Rural to
Residential Estates - John Vo!!ht: John Vogt, represented by Rick Collingswood of
Toothman-Orton Engineering Co., is requesting a Comprehensive Plan Map Amendment to
change the land use designation on the Comprehensive Plan Land Use Map from Residential
Rural (up to 1 unit per 5 acres) to Residential Estates (up to I unit per 2 acres). The 40-acre
site is located on the northeast corner of North Park Lane and West Beacon Light Road at 3632
W. Beacon Light Road. (WEV)
Mayor introduces the issue.
John Voght, applicant, I am here to discuss the site on North Park Lane and West Beacon Light
Road. We have two applicants which have gone through the Planning and Zoning process.
Provides Council an overview of how he has reached this point. Displays overheads and
provides an overview of the application. Distributes copies of letters from people who have no
objection to the Comp Plan Amendment and discusses the letters. Further discussion on
development of the property and the Comp Plan Amendment. General discussion.
Planner Baird-Spencer: Provides Council an overview of the application. Displays overheads
and discusses the same.
Mayor opens the Public Hearing
Rick Milliron, I am in the opposed group that Mr. Voght pointed out. I moved to Eagle three
years ago from Meridian. A housing project went around me in Meridian and livestock and
houses don't mix.
c.J. Thompson, 4831 Willow Creek Road, discusses what the community vision has been for this
area of impact. Beacon Light was clearly a level of demarcation. Discusses the Planning and
Commission approval of the annexation. What the PZ said was that development north of
Beacon Light need to be in compliance with the Comp Plan.
We want to maintain our lifestyle. We bought into the Comp Plan that everything north of
Beacon Light would be 5 acres. One of my neighbors is not opposed to this but it doesn't mean
that he is in favor.
Kerry O'Neal, I live in Covenington Estates, I moved here 4 years ago for a lifestyle change.
Before I bought my property I went to the City office and they informed me that this would left
as 5 acres parcels. There are developers that are going bankrupt with one acre parcels.
Jon Seel, 2906 Haven, I take exception with intensity of his development. The Comp Plan is a
vision that people have bought into North of Beacon Light. We are here because we believe in
that area. This is a special area, we want to keep this area the way it is.
Sandy Smith, 3792 W. Houseman Court, I want to thank you for your service. It is nice out
there, we like our little area. I love it out there and I love Eagle. Do the right thing.
Steve Purvis, 3939 Brookside Lane, I am the Co-Chairman ofNAFCA, I'm here tonight to
support Staffs decision. We have advocated and continue to support that this area be 5 acre
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parcels. This is a very unique area. I came here to thank you and ask you to adhere to your
policy and code.
Curtis Hopewell, 3525 N. Craft Way, my property boarders the eastern property of the proposed
subdivision. In 1996 I purchased my property in Buckhorn Estates and at that time we were
informed by the City that this would be 5 acre parcels. Discusses the letters provided by the
Applicant in favor of his application. Only the people that are developing this property are going
to benefit from this development. I am opposed to high development North of Beacon Light.
Kathy Pennisi, 3675 N. Saddleman Place, bravo to your staff, Nichole, great staff report. There
are 5 acres lots developed within the City of Eagle. Discusses the property owners that were
stated as being in favor of the project.
Bill Hines, 4886 W. Houseland Court, I am across the field from the property. It's up to Mr.
Voght to demonstrate a change in condition. The only change he talked about was back 35 years.
He is trying to create the change required to get a Comp Plan Amendment.
Pat Minkiewicz, 3047 Deerfield Court, I live in Buckhorn Estates. I am happy that the City has
preserved this area. I sent a letter and I assume you have it in your packet. We don't feel that
Mr. Voght should get special treatment for his property. The only person that will benefit is Mr.
V oght. He doesn't deserve anything special.
Barb Jakel, 2862 N. Haven Drive, Mr. Voght stated that he has the right to make a profit offfrom
his property. I feel that 5 acre parcels will remain. Discusses the expansion of Beacon Light
Road. There is a big difference between 2 acre and 5 acre properties. We need to keep the flow
of wildlife in the area.
Dan Glivar, 3426 N. Croft Way, I am the President of Buckhorn Estates, the staff report was
incredible and was re-educational. Distributes a letter to the Council. What makes Eagle special
is that it is not Meridian and it is not Boise. I live here because of the rural area. Mr. Voght is
entitled to make money on his property but not at the expense of the people around him. Beacon
Light is the demarcation. Discussion on the development.
Susy Nayler, Park Lane, I have lived here for years, my Grandparents lived here, my Parents
lived here and now I live here. I have kept this 5 acres.
John Voght, discusses the R T designation which no longer applies. Staff implied that I have
been making things up. I would be happy to bring in the sketch plat that I was required to do. I
apparently made up the proposed density of the foothills. It is interesting that nothing has
changed since 1975. You allowed the City to come right to my doorstep. Discussion on
ACHD's plan for the expansion of Beacon Light. My annexation is for all of my property, even
the property that I live on. Letters speak for themselves.
Mayor closes the Public Hearing
General Council discussion.
Guerber moves that in regards to CPA-01-08 - Comprehensive Plan Map Amendment from
Residential Rural to Residential Estates that we deny the request and acknowledge the
recommendations of Planning and Zoning. Seconded by Shoushtarian. ALL AYES:
MOTION CARRIES..................
Council discussion on items on the Agenda that can be continued.
Page 7
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Planner Williams, in regards to Item # D, the applicant has requested this be continued to
September 9, 2008. Semanko, so moved. Seconded by Guerber. ALL AYES: MOTION
CARRIES............
Guerber moves to continue Items #7C, 7E, 8A, and 8C to the Council meeting on August
26,2008. Seconded by Huffaker. ALL AYES: MOTION CARRIES............
C. CP A-02-08 - Comprehensive Plan Map and Text Amendment from Residential One
and Residential Two to Business Park - Ed Priddy: Ed Priddy, represented by Ron Bath of
Salmon Pointe Development, is requesting a Comprehensive Plan Map and Text Amendment to
change the land use designation on the Comprehensive Plan Land Use Map from Residential One
(up to 1 unit per acre) and Residential Two (up to 2 units per acre) to Business Park, and to
establish a new planning sub-area within the Land Use Chapter of the plan. The +/- 129 acre site
is located south of State Highway 44, bounded on the west by Eagle Island State Park and to the
east generally by the alignment ofN. Ballantyne Road, specifically described in the application
on file with the City of Eagle. (WEV)
Continued to August 26, 2008 City Council meeting by previous motion.
D. A-16-07/RZ-23-07 - SB/CH Land Company (Flack/Carlock). LLC: SB/CH Land
Company (Flack/Carlock), LLC, represented by Ashley Ford with WRG Design, Inc., is
requesting an annexation and rezone from RUT (Rural Urban Transition-Ada County
Designation) to MU-DA (Mixed Use with a development agreement) with a Pre-Annexation and
Development Agreement for a Mixed Use Development including +/- 235.57 acres of residential
use (single-family and multi-family units) and +/- 52.1 acres of commercial uses. The 287.67-
acre site is located at the Northeast corner of Beacon Light Road and State Highway 16.
Continued by previous motion to September 9, 2008 City Council meeting.
E. Resolution No. 08-25: A Resolution Of The City Of Eagle, Ada County, Idaho Amending
Resolution No. 07-I9A, Providing Criteria To Eagle City Code Title 8 "Zoning", Chapter 4 "Off
Street Parking And Loading", Section 4 "Additional Parking Regulations And Requirements",
Subsection 3 "Joint/ Collective Parking Facilities" To Modify The Maximum Reduction In
Number Of Parking Spaces For A Portion Of The Downtown Development Area; Providing
Criteria To Eagle City Code Title 8 "Zoning", Chapter 2 "Zoning Districts And Maps, Article A
"Design Review Overlay District", Section 7 "Landscape And Buffer Area Requirements",
Subsection 0 "Alternative Methods Of Compliance", Paragraph 3 For Tree Retention, Tree
Replacement Costs, And Waiver Provisions For Such Retention And Costs In A Portion Of The
Downtown Development Area; Providing A Severability Clause; Providing For Duration; And
Providing For An Effective Date. (JTL)
Continued to August 26, 2008 City Council meeting by previous motion.
8. NEW BUSINESS:
A. Appointment of a new Eagle Urban Renewal Agency member.
Continued to August 26, 2008 City Council meeting by previous motion.
B. Resolution No. 08-20: A Resolution Of The Eagle City Council, Eagle, Ada County, Idaho
Amending The 2007 Comprehensive Plan; Removing The Chinden Planning Area, And
Associated Updates; Affirming That Prescribed Notice And Hearing Requirements Were Met In
Accordance With Title 67, Chapter 65, Idaho Code; And Providing An Effective Date. (NBS)
Mayor introduces the issue.
Page 8
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Planner Baird-Spencer: displays overheads and discusses the area that will be removed from the
Comp Plan. General discussion.
Guerber moves to approve Resolution No. 08-20, Amending The 2007 Comprehensive Plan;
Removing The Chinden Planning Area, And Associated Updates; Affirming That
Prescribed Notice And Hearing Requirements Were Met In Accordance With Title 67,
Chapter 65, Idaho Code; And Providing An Effective Date. Seconded by Huffaker.
ALL AYES: MOTION CARRIES...............
C. Approval of renewal of short term lease agreement with the Idaho Transportation Department
for east entry signage area. (MJE)
Continued to August 26, 2008 City Council meeting by previous motion.
D. URA 08/09 Budget and Repayment Schedule to the City.
Mayor introduces the issue.
Zoning Administrator Vaughan provides Council an overview of the proposed repayment to the
City of Eagle. General discussion.
Council concurs that the Urban Renewal Agency should publish their budget with repayment to
the City of $70,243.18 and Council Member Huffaker will attend their meeting this Thursday
and bring back infonnation to the Council at their August 19,2008 meeting more details on their
revenues.
9. BUDGET DISCUSSION:
Semanko moves to post to the web site the following: the Executive Department budget
revised 7/28, the City of Eagle Revenue revised 7/28, the Building Department Budget
revised 7/28, the Public Works Department Budget revised 7/28, the Capital Projects Park
Fund dated 7/11/08, the Water Fund Budget revised 7/28, the Historical Commission
budget revised 7/28, the General Administration Budget revised 7/28, the City Clerk
Budget revised 7/28, the PZ Budget revised 7/28, the Arts Commission Comparison, the
Library budget revised 7/28, the General Obligation Bond Fund-Library dated 7/16/08 no
revisions by City Council, and any other expanded budget descriptions that I have missed
that would correlate to the Notice of Public Hearing Budget that was published pursuant to
the vote on July 29th. Seconded by Huffaker. Discussion. ALL AYES: MOTION
CARRIES........ ...
PRE-COUNCIL REPORTS:
Mayor and Council's Report:
Shoushtarian: I met with Senior Citizens and they want to know what is going on with the
parking lot.
Mike - I just got the concept plan today. I will be glad to meet with them next week. I have
talked to Council member Huffaker about joining him as a liaison with the Urban
10. ADJOURNMENT:
Huffaker moyes to adjourn. Seconded by Guerber. ALL AYES: MOTION
CA~ES...
Hearing no further business, the Council meeting adjourned at 12:50 p.m.
Page 9
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Respectfully submitted:
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SHARbN K. BERGMANN
CITY CLERK/TREASURER
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Page 10
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EAGLE CITY COUNCIL
PUBLIC HEARING SIGN-UP
CPA -01-08 - Comprehensive Plan Man Amendment from Residential Rural
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PUBLIC HEARING SIGN-UP
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Resolution No. 08-25: A Resolution Of The City Of Eagle, Ada County,
Idaho Amending Resolution No. 07-19A, Providing Criteria To Eagle City Code
Title 8 "Zoning", Chapter 4 "Off Street Parking And Loading"
August 12, 2008, 7:30 P.M.
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EAGLE CITY COUNCIL
PUBLIC HEARING SIGN-UP
Proposed fee increase for a fuel surcharge in the amount of $0.95 a month
be added to the current amount billed per Allied Waste Customer
NAME
A0-8 A) 4,0E1_
'bo,,ut 5keR.
August 12, 2008, 7:30 P.M.
ADDRESS/
TELEPHONE/E-MAIL
932-
e7117
5 Arse_ 04 Pk0 v e
TESTIFY
YES/NO? PRO/CON
y s cc �l
EAGLE CITY COUNCIL
PUBLIC HEARING SIGN-UP
Proposed fee increase for a fuel surcharge in the amount of $0.95 a month
be added to the current amount billed per Allied Waste Customer
August 12, 2008, 7:30 P.M.
Date: ; - 9- b V
David Hart
4144 W Houseland Ct
Eagle, ID 83616
To: City of Eagle
Re: Comprehensive Plan Amendment - Vogt Farm
NE Corner of Beacon Light Road & Park Lane
It is my understanding that Mr. Vogt is trying to amend the Comprehensive Plan for his
property, so that the density is changed from one unit per five acres to one unit per two
acres.
I hereby withdraw my previous objections to this Comp Plan Amendment request.
I have no objection to Mr. Vogt's proposed development for his property.
Sincerely,
David Hart
From Daniel and Sheila Beal
4130 Beacon Light Rd.
Eagle ID 83616
8/12/08
To Whom it May Concern
Regarding Jon Vogt's plan to subdivide his acreage;We have reviewed and are
not at all opposed to his comprehensive plan.
Our place borders Jon's land on the west for hundreds of feet.
There should be a transitional size lot between south of Beacon Light and the 5 acre
pieces to the north.;especially if city services are brought in.
According to ACHD, Beacon Light will be widened shortly and this should be
considered in planning for the future. Jon's proposed subdivision will only have a
positive impact. .
Sincerely
Daniel I. Beal
Sheila R. Beal
4130 Beacon Light Rd.
Eagle, ID 83,616
Date: eb le 8
Lee Proctor
2795 N Park Lane
Eagle, ID 83616
To: City of Eagle
Re: Comprehensive Plan Amendment - Vogt Farm
NE Corner of Beacon Light Road & Park Lane
It is my understanding that Mr. Vogt is trying to amend the Comprehensive Plan for his
property, so that the density is changed from one unit per five acres to one unit per two
acres.
I have no objection to this Comp Plan Amendment request.
I have no objection to Mr. Vogt's proposed development for his property.
Sincerely,
-ai —1 6. - te-
Lee Proctor
Date:
Name
Address
To: City of Eagle
eq16 6
nn i USS e�
35s 1,1 geztc% Lr.50--(ZJ.
E5L4O 936(b
Re: Comprehensive Plan Amendment - Vogt Farm
NE Corner of Beacon Light Road and Park Lane
It is my understanding that Mr. Vogt is trying to amend the Comprehensive Plan for his
property, so that the density is changed from one unit per five acres to one unit per two
acres.
I have no objection to this Comp Plan Amendment request.
I have no objection to Mr. Vogt's proposed development for his property.
2
Date: 8 S D g
Name Yr) dr..CJ ! i t-r'In ems'
Address A73 g LP "a—r 1\1'0
to Q4/83101
To: City of Eagle
Re: Comprehensive Plan Amendment - Vogt Farm
NE Comer of Beacon Light Road and Park Lane
It is my understanding that Mr. Vogt is trying to amend the Comprehensive Plan for his
property, so that the density is changed from one unit per five acres to one unit per two
acres.
I have no objection to this Comp Plan Amendment request.
I have no objection to Mr. Vogt's proposed development for his property.
Sincerely,
Date: p- V' t C
Name rt -1-061 1 [.ern C
Address 7 3 $ W Def4r.A /deli thr
To: City of Eagle
Re: Comprehensive Plan Amendment - Vogt Farm
NE Corner of Beacon Light Road and Park Lane
It is my understanding that Mr. Vogt is trying to amend the Comprehensive Plan for his
property, so that the density is changed from one unit per five acres to one unit per two
acres.
I have no objection to this Comp Plan Amendment request.
I have no objection to Mr. Vogt's proposed development for his property.
Sincerely,
Cc Er -4Q r
August 6, 2008
Dear Eagle City Council:
RECEIVED & FILED
CITY OF EAGLE
AUG 0 7 2008
File:
Route tn.
As a resident of Buckhorn Estates , I support a recommendation to deny the application
of CPA -01 -08 -John Vogt request for a change in zoning. As you can see on the vicinity
map, filed March 24, 2008, this entire vicinity is zoned for 5 acre lots. All the other
surrounding builders and neighborhoods have complied with this zoning rule. Many
other items have gone before this committee with a request for rezoning to smaller size
lots, north of BLR and have also been denied. To approve this particular article is highly
inconsistent to the already established standards of the Comp. Plan.
Rezoning this area will lead to inconsistency and overcrowding compared to the existing
neighborhoods, plus, a higher amount of funding for extending and installing city water
and sewer lines . It goes against the tradition of preserving the integrity of the AOI for
protection of habitat and wildlife and space for equestrian use. Approving this application
will forever change the residential rural environment which has been maintained and
treasured by the surrounding neighborhoods, including my neighborhood, Buckhorn
Estates. This area has also just been slated as the new Eagle Wine District. This is an
area that requires more open land to thrive.
I just returned from a trip to Escondido, Ca and was able to tour their vineyard areas
which were absolutely beautiful. They treasure and protect their open acreage plans. As
cities continue to grow, it becomes extremely important to avoid over crowding. These
larger parcels then become the most sought after and monetary valued because of their
acreage. Let us continue to follow the zoning rules that are already established and not
let someone's greed change these already established zoning plans.
Thank you for the opportunity to speak.
9 a'
Karen Jordan
3417 N. Croft Way
Eagle Idaho 83616
•
..
Cc E ---/.2-c, r
0.
August 12, 2008
Hand Delivered to Earle City Council at 8/12/08 Meeting
Eagle City Council
City Hall
Eagle, ID 83616
Re: CPA -01-08 John Vogt Request for Comp Plan Amendment (AXI)
Honorable Councilmen:
My name is Dan Glivar, and I am the current residing President of the Buckhorn Estates (West)
Homeowners Association, and this letter is written on behalf of myself and at least a dozen other
homeowners in our subdivision who are requesting that Eagle City Council deny Mr. Vogt's
request to amend the current Comprehensive Plan.
The 39 -acre parcel that is the subject of this application is directly adjacent to our subdivision,
which is comprised of 48 fully -developed, built -out residential/rural lots (except for three vacant
lots), all greater than 5 acres. In fact, the proposed development would border at least four of our
homeowners' properties, and several others in Covington Place, the rural/residential subdivision
to our west and the development's north, which also is comprised of fully -developed (built -out)
residential lots, all greater than 5 acres.
Every homeowner in our subdivision purchased their lots under the current zoning designations,
which requires residential lots of greater than 5 acres in this area. Not only have these zoning
restrictions been in place for decades, but the recently revised Comprehensive Plan, under which
many new developments in this area have had to comply, also calls for minimum 5 acres
residential lots. There is no reason (let alone a compelling reason) in this case to vary from those
standards. In fact, any variation from such standards would result in unfair and unjust treatment
of the current residents in this area as well as other developers who have moved forward under
the existing Comprehensive Plan in good faith.
Mr. Vogt's real reason for annexation and rezoning for higher density lots is simple — higher
density subdivisions with more homes yield more profit for the developer. The effect on the
existing surrounding residential lots and the character of the area generally is irrelevant to him in
that regard. His attempted justifications are indeed thinly disguised, and rely primarily on three
assertions: (1) smaller lots will allow for the extension of City water and sewer services, (2) his
development would provide "an attractive transition to, and valuable visual and noise buffer for
the existing 5 -acre lots adjacent to the proposed development", and (3) smaller lots provide for
an "ideal transition from the 2 lots per acre development to the south to the one lot per 5 -acre
development to the north and east" [Buckhorn Estates].
Smaller Lots: Mr. Vogt states that "it would be unconscionable for the City of Eagle officials to
require a 5 -acre lot density within their city limits." Unfortunately, this is Mr. Vogt's view of the
world. His application nearly contends that denial of less than 2 -acre lots on his 39 acres would
r
cause the entire City plan for extending water and sewer services to other developments to
become untenable. Truth is, if developed under the current zoning requirements and
Comprehensive Plan vision, this 39 -acre parcel would yield at most 7 new homes with
corresponding wells and septic systems. This would be a nezlizible increase in wells and septic
systems given the current number already existinz within the AOI. Finally, Mr. Vogt makes an
unreasonable and unfounded assertion that approval of his development would "allow for the
extension of the public water and sewer systems, which will create benefit for other properties
and future development". I'm sure such progress will be made regardless of his development.
Visual and Noise Barrier: Mr. Vogt's contention that his development would create "an
attractive transition to, and valuable visual and noise buffer for the existing 5 -acre lots adjacent
to the proposed development" is ludicrous, in the most friendly of terms. I find it (once again)
grossly presumptive and inappropriate for Mr. Vogt to claim that he knows what is best for the
people who live in the bordering development and who are obiectinz to his application!
Moreover, I have been unable to find anyone in our subdivision or in any neighboring
development who believes that the rooftops of 18 new homes would provide such an attractive
noise and visual barrier. As to the "6 -foot high landscaped berms" he plans for each side of the
"internal park" — this is TOTALLY out of character for a development north of Beacon Light. In
fact, I can't think of a single development along Beacon Light Road, west of Eagle Road, where
there is such a berm. This demonstrates how out of touch Mr. Vogt is with the surrounding
developments, and provides further evidence of why his proposed development is out of
character with adjacent land and should be denied.
Transition: First, we believe that the Comprehensive Plan was thoroughly vetted, debated in
open forum, and drafted to handle a comprehensive vision of the transition of lots in Eagle and
its Area of Impact. Mr. Vogt was aware of that ongoing process, had the same chance to
participate in it as the rest of us, and should abide by it in the same manner as the current
developments and developers. This issue has been resolved after much input from all parties,
and he is once again trying to reopen it. Second, it is non-sensical to compare developments
north of Beacon Light to developments to the south of Beacon Light, as that road itself (as well
as Park Lane) provides the "natural barrier of transition" and such fact is recognized by the
Comprehensive Plan by how those roads are the lines for transitioning. Third, isn't the large
open parcel directly across from Mr. Vogt's proposed development to the west still zoned for 5 -
acre residential/rural lots? Azain. Mr. Vogt's smaller lots would not create a transition from the
larger and more rural lots, but a balkanized and strangely misplaced pocket of higher density
living.
Mr. Vogt has continuously filed applications for this parcel that have been rejected (previously
by the County). He simply refuses to comply with the rules and standards that are required of all
other developers, zoning requirements, and the Comprehensive Plan. What he always fails to
address is the character of Eagle's current AOI. This area, recently designated as a wine district,
is home to some of the only remaining habitat for red-tailed hawks, pheasant, California quail,
fox, coyotes and other wildlife. The open space provided for by larger acreage is what makes
this corridor special and worth preserving. Mr. Vogt's plans to create barriers, berms, landscape
buffers, rooftops and roads is exactly the opposite of what surrounds that acreage right now. All
2
it takes is a Sunday drive by the subject parcel to understand why what he proposes is so
outlandish and inconsistent with Eagle's AOI.
Easement Issue: For the record, Mr. Vogt received both State and Federal funds to create
wildlife habitat, wind barrier, and to bury open irrigation ditches on the east and north
boundaries of his property, all in the name of rural farming, which would appear to no longer be
applicable. The westerly portion of property he uses for "farming purposes" also is subject to a
superior easement held by Buckhorn Estates that has been recognized both by the courts and
City of Eagle as an irrigation, drainage and waste water easement. Sometime during 2008,
without notice to or consent from the Buckhorn HOA or any of the affected landowners, Mr.
Vogt built a mixed barbed wire/ sheep wire fence in violation of the terms of his own easement
grant and in clear and direct violation of state statutes and the Buckhorn easement, thereby
fencing off the HOA from its existing, superior easement. Accordingly, he has now created a
situation where litigation is certain to occur when the Buckhorn Estates West HOA needs to
access its buried pipe or telephone utilities in that easement area because his fencing and planted
trees and bushes will have to be removed to conduct any construction or repair activities, and he
has made it clear that he will not do so himself, and if anyone else does, he will file a lawsuit
against them. While it may not be the City's obligation to resolve such disputes as part of this
process, I think it would be in the best interests of Mr. Vogt, the City, his future development,
and the affected Buckhorn Estates (West) homeowners to have this issue resolved prior to any
approval of his application, to ensure the future peaceful use of the respective properties and not
merely delay the inevitable.
In closing, we respectfully request that you deny this Comprehensive Plan Amendment request.
Regards,
Dafiiel J. Glivar
President, Buck l orn Estates (West) Homeowners Association
38785%
3
Downtown Eagle Community Preference Survey: Executive Summary
• 99% of the respondents self -identified themselves as residents and/or land owners within the
City.
• 51% of the residents have lived in the City for 5 years or more.
• 60% were not residents during the drafting of the 2000 Eagle Comprehensive Plan.
• 75% of the respondents did not take part in the community visioning sessions.
• 61 to 72% of all respondents supported the current comprehensive plan language concerning
downtown.
• 44% of all respondents stated concerns about promoting employment outside and adjacent to
the Downtown area.
• 72% of respondents supported the removal/overcoming of barriers limiting connectivity to the
rest of the City (River, State Highway System, & topography)
• 62% of respondents work 5 or more miles from their home.
MI=
Downtown Eagle Plan: Community Preference Survey
Downtown Eagle Plan: Community
Preference Survey
June 30, 2008
1. What is your age?
45 -
40-
35-
30 -
25-
20-
15-
10-
,5-
0
18-29 years
:i0-44 years
t
45-64 year 65 years and older
Item
Count Percent %
18-29 years 4 6%
30-44 years 26 37%
45-64 years 38 54%
65 years and older 4 6%
Total responses to this question: 71
Powered by SurveyGizmo
2. How would you describe your affiliation with the City of Eagle?
30-
Item
0-
'resident
Land Owner
Business Owner Employee Visitor/Patron
Item
Count Percent 0/0
Resident 49 69%
Land Owner 21 30%
Business Owner 14 20%
Employee 17 24%
Visitor/Patron 9 13%
Total responses to this question: 71
3. How long have you lived, worked or owned land in Eagle?
I'm just a visitorlpatron
(8%)
Over 20 years
(11%)
11-20 years
(20%)
Less than 1 year
(4%)
6-10 years
(20%)
Item
Count Percent 0/0
Less than 1 year 3 4%
1-2 years 13 180/0
3-5 years 13 18%
6-10 years 14 20%
11-20 years 14 20%
Over 20 years 8 11%
I'm just a visitor/patron 6 8%
Total responses to this question: 71
4. Which of the following best describes where you live, work or own land within
the City of Eagle?
North of
Beacon
Light Fid
Between
Beacon
Light Rd
Floating_
Feather
Fr1
(forth of South of
State State
Highway 44 Highway 44
but south but west
of of Linder
Rr r,tira7
Ori the
Nand
South of DowntcrAtn None of
The Boise (north of the above
River but SH44
north of between
Chinden Edgewood &
RF.r1 R:,tb,nivne
Other
Item
Count Percent
North of Beacon Light Rd. 11
15%
Between Beacon Light Rd. & Floating 10 14%
Feather Rd.
North of State Highway 44 but south 17 24%
of Floating Feather Rd
South of State Highway 44 but west 2 3%
of Linder
On the Island
2 3%
South of the Boise River but north of 4 6%
Chinden Blvd.
Downtown (north of SH44 between 19 27%
Edgewood & Ballantyne)
East of Old Horseshoe Bend Road 1 1%
None of the above
Total responses to this
question: 71
8 11%
5. How Did you hear about this survey?
City/Chamber Website
(30%)
Friend/Personal Contact
(21 %)
E—mail Notification
(19%)
Item
Count Percent %
City/Chamber Website 21 30%
E-mail Notification 13 19%
Friend/Personal Contact 15 21%
Other 21 30%
Total responses to this question: 70
6. Did you take part in the community Visioning Sessions held in April and May?
.n
No
No, but I hwre reviewed the
result
Item
count
Percent %
Yes 18 25%
No 34 48%
No, but I have reviewed the results 19 27%
Total responses to this question: 71
7. How well does the statement below capture your vision for Eagle?
We envision that in the future Eagle will be: economically strong with a distinct
downtown economic center, providing diversified employment and housing
opportunities, an economically strong city that fosters local business and clean
industry.
Somewhat
(24%)
Very
(37%)
Item Count
Percent %
Very
Somewhat 17
Neutral 8
Not very 8
Not at all 11
26
37%
24%
11%
11%
15%
Don't know 1 1%
Total responses to this question: 71
8. How well does the statement below capture your vision for Eagle?
City of Eagle citizens envision their future town as a well-planned community
that encourages diversified living and housing opportunities, fosters economic
vitality that offers jobs for residents, and provides places for people to recreate
and enjoy Eagle natural beauty.
Somewhat
(24%)
Very
(46%)
item Count
Percent
Very
Somewhat 17
32
46%
24%
Neutral 7 10%
Not very 4 6%
Not at all 10 14%
Total responses to this question: 70
9. How well does the statement below capture your vision for Eagle?
Downtown is suitable primarily for development that accommodates and encourages
further expansion and renewal in the downtown core business area of the community. A
variety of business, public, quasi -public, cultural, residential and other related uses are
encouraged.
• The greatest possible concentration of retail sales and business is to occur in this
land use designation.
• Pedestrian friendly uses and developments are encouraged.
Very
..r z..,-
(40%)
Not very
(9%)
Somewhat
(23%)
Item
Count Percent %
Very 28 40%
Somewhat 16 23%
Neutral 6 9%
Not very 6 9%
Not at all 14 20%
Total responses to this question: 70
10. How well does the statement below capture your vision for Eagle?
Encourage the preservation of unique historical features of Olde Towne Eagle;
(see planning area map below) that encourages preservation of historic
structures and encourages new development to design within the historical
context of the area with special concern being places on sizing and scale in
relation to the historical structures.
Not at all
(21%)
Not very
(7%)
Neutral
(9%)
Other
(1%)
Very
(34%)
Somewhat
(27%)
Item Count
Percent %
Very
Somewhat 19 27%
Neutral 6 9%
Not very 5 7%
Not at all 15 21%
Don't know 1 1%
24
34%
Total responses to this question: 70
11. How well does the statement below capture your vision for Eagle?
Encourage commercial and employment growth adjacent to the Olde Towne
area (see planning area map below). Promote additional employment
opportunities to expand the economic base by encouraging the growth and
expansion of businesses and industry and attracting additional business and
industry so residents will be provided with adequate commercial facilities and
employment within the City of Eagle.
Not very
(12%)
Not at all
(22%)
Very
(25%)
Neutral
(21%)
Somewhat
(21%)
Item Count
Percent %
Very
Somewhat 14 21%
Neutral 14 21%
Not very 8 12%
Not at all 15 22%
17
25%
Total responses to this question: 68
12. How well does the statement below capture your vision for Eagle?
Promote Eagle as a Live, Work and Play community in which residents do not
have to leave the City for services, entertainment, commercial goods, or
employment.
Somewhat
(26%)
Item Count
Very 28
Somewhat 18
Neutral 7
Not very 3
Not at all 13
Total responses to this question: 69
Very
(41%)
Percent %
41%
26%
10%
4%
19%
13. How well does the statement below capture your vision for Eagle?
Promote a well connected community in which residents are able to move
throughout the City to emergency services, entertainment, educational, and/ or
recreational uses without the Boise River, State Highway System (SH 44
bypass, SH 55) or topography being a barrier.
Not at all
(16%)
it
Very
Not very i .. ' i� (40%)
(13%) f
Neutral
(9%)
Somewhat
(23%)
Item Count
Percent %
Very
Somewhat 16 23%
Neutral 6 9%
Not very 9 13%
Not at all 11 16%
28
40%
Total responses to this question: 70
4
14. Where is the above development type appropriate? (Multiple planning
areas/districts can be selected)
Single Family detached (4-5 units per acre)
15-
14-
5-
0-
Boson Dry East East North North Olde
ka Creek Gatew Mate Charm Eagle To;vre
Cross ay el Road
II-
Fl.aza.
River fiocKy.
Mount
yin
Stier Wet Wes,t 1Vest
r pan Balla Gatew State
ntyr,e by
VIIn i Not Other
rig in
Creek Ea:tle
Item Count Percent
Bosonka 29 44%
Civic Center 7 11%
Dry Creek Crossing 19 29%
East Gateway 31 47%
East State 19 29%
North Channel 18 27%
North Eagle Road 23 35%
Olde Towne 12 18%
Plaza 12 18%
River 14 21%
Rocky Mountain 9 14%
Stierman 25 38%
West Ballantyne 31 47%
West Gateway 14 21%
West State 17 26%
Winding Creek 22 33%
Not in Eagle 9 14%
Total responses to this question: 66
15. Where is the above development type appropriate? (Multiple planning
areas/districts can be selected)
Senior housing/ Apartment Uses (8-15 units per acre)
25-
20 -
15-
10-
•
• II
a
Boson Civic Dry East Eazt North North Olde
ka Cente Creek Gatew State Charm Eagle Towne
r Crnay el Road
ing
Plaza
Fiver
Forl:y.
Mount
am
Steer
Kari
West
Bolla
ntyne
..
Vie -s1 West %i ith
Gatew State rig
ay Creek
Other
Item Count Percent %
Bosonka 24 36%
Civic Center 16 24%
Dry Creek Crossing 18 27%
East Gateway 25 38%
East State 27 41%
North Channel 16 24%
North Eagle Road 23 35%
Olde Towne 15 23%
Plaza 17 26%
River 14 21%
Rocky Mountain 12 18%
Stierman 19 29%
West Ballantyne 14 21%
West Gateway 17 26%
West State 21 32%
Winding Creek 22 33%
Not in Eagle 5 8%
Total responses to this question: 66
16. Where is the above development type appropriate? (Multiple planning
areas/districts can be selected)
Single Family detached small lot development (6 units per acre)
4n-
35-
5-
30-
3 -
25
2r
A
n— .
EUson Crvic Dry East East North Nc'rth Dade Plaza
ka. Cente Creek Gatew State Chann Eagle To•,a'ne
r Crass ay el Foci
nig
River Pocky Stier West West !Vest Wind' Other
Mount man EraAa Eiatew State ng
arra ntyne 7.1 Creek
Item Count Percent %
Bosonka 30 45%
Civic Center 15 23%
Dry Creek Crossing 14 21%
East Gateway 19 29%
East State 23 35%
North Channel 24 36%
North Eagle Road 19 29%
Olde Towne 26 39%
Plaza 34 52%
River 23 35%
Rocky Mountain 19 29%
Stierman 18 27%
West Ballantyne 15 23%
West Gateway 11 17%
West State 24 36%
Winding Creek 25 38%
Not in Eagle 5 8%
Total responses to this question: 66
17. Where is the above development type appropriate? (Multiple planning
areas/districts can be selected)
Courtyard -oriented townhomes with rear garages (5-6 units per acre)
45-
40-
35-
30 -
25-
20-
15-
10-
0
Boson Civic Dry East Est ••JortF North Olde Plaza Five Rocky Stier "a'/et 4'/est 'West And' Other
Ea Cente Creek Gate•,' State Charm Ede Towne Mount rrrn Bah Gate•+v Estate rig
r C res; oy el Road am ntyre ay Cr eek
rnry
Item Count Percent %
Bosonka 29 44%
Civic Center 12 18%
Dry Creek Crossing 20 30%
East Gateway 23 35%
East State 22 33%
North Channel 19 29%
North Eagle Road 20 30%
Olde Towne 15 23%
Plaza 15 23%
River 26 39%
Rocky Mountain 14 21%
Stierman 23 35%
West Ballantyne 25 38%
West Gateway 22 33%
West State 26 39%
Winding Creek 40 61%
Not in Eagle 7 11%
Total responses to this question: 66
18. Where is the above development type appropriate? (Multiple planning
areas/districts can be selected)
•
Condominium development (attached 8-10 units per acre)
30-
0-
25-
25-
20 -
20-
15.
t5.
l A
0�^._ 1 i J T --r-
Boson
Bo=son Crvie Cary East East North North Olde F1aza. Fiiver Rocky .,tier
Ka. Cerate Creel: Gatew State Ch nn Eagle Towne Mount man
r Crass ay el Road ain
Inc
West Wast West Wind Other
Ballo. Gatew State ng
ntyne ty Creek
Item Count Percent %
Bosonka 23 35%
Civic Center 16 24%
Dry Creek Crossing 20 30%
East Gateway 19 29%
East State 28 42%
North Channel 23 35%
North Eagle Road 19 29%
Olde Towne 16 24%
Plaza 22 33%
River 23 35%
Rocky Mountain 18 27%
Stierman 20 30%
West Ballantyne 20 30%
West Gateway 16 24%
West State 20 30%
Winding Creek 31 47%
Not in Eagle 8 12%
Total responses to this question: 66
19. Where is the above development type appropriate? (Multiple planning
areas/districts can be selected)
Accessory Dwelling Units "Granny F|at" (A small unit located above the garage of a single
family home - may not be counted in the density of the overall area)
0'
/
| ` �
BozcnCiw L'r, Eut E -at North North Olde
Cente Creee5atew State Chun Eagle Towne
, C/o.!? av el Road
i`y
~
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— --r-
Su,' We31 \Andi Not
Mount mar. amla aafowmote ng in
City of Eagle
Zoning & Subdivision
hamar/1008
• ••
WE
WEST GATEWAY
-N*
WEST BALLANTYNE
State St.
Hwy 44
Floating Feather Road
DRY CREEK
CROSSING
vo
coO
'EAGLE
CITE
„1TIERMA'
OLDE? E
TOWNE
r
•
L
I17 ---
IOSANKA
EAST STATE
ROCKY
MOUNTAIN
EAST GATEWAY
w
RIVER
CITY OF EAGLE
Downtown Area
Legend
DOWNTOWN
BOSONAKA
CIVIC CENTER
DRY CREEK CROSSING
EAST GATEWAY
EAST STATE
NORTH CANNEL
11111 NORTH EAGLE ROAD
OLDE TOWNE
ME PLAZA
1 RIVER
- ROCKY MOUNTAIN
STIERMAN
WEST BALLANTYNE
MI WEST GATEWAY
L_..° WEST STATE
WINDING CREEK
