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Minutes - 2008 - City Council - 08/12/2008 - Regular EAGLE CITY COUNCIL Minutes August 12, 2008 PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m. 1. Communication Task Force: Presentation of findings and recommendations. Susan Christenson: Distributes the Summary and Recommendations of the Communications Task Force, presents a power point presentation for discussion. General discussion. 2. Mayor and Council's Report: Moved to end of Agenda 3. City Engineer Report: No report 4. City Clerk/Treasurer Report: No report 5. Zoning Administrator's Report: No report 6. City Attorney Report: No report 7. Public Works Director Report: No report REGULAR COUNCIL AGENDA: 7:30 p.m. 1. CALL TO ORDER: Mayor Bandy calls the meeting to order at 7:55 p.m. 2. ROLL CALL: GUERBER, HUFFAKER, SHOUSHT ARIAN, SEMANKO. All present. A quorum is present. 3. PLEDGE OF ALLEGIANCE: Mrs. Steve Guerber leads the Pledge of Allegiance. 4. PUBLIC COMMENT: Patricia Minkiewicz, I just want to alert the Mayor and Council about traffic control. I usually go down Ballantyne Lane to the By-Pass. I saw children on their bicycles standing there waiting to get across the By-Pass to the Greenbelt. There is no way to safely cross the street. I would like the Mayor and Council to contact the police and see if something can be done. General discussion. Barb Jekel, I would like to ask Council if at the Comp Plan Amendments public testimony could be longer than 3 minutes. I would like to propose that citizens' time be 5 minutes or longer. Melissa Brodt, I spoke ACHD with the traffic department to ask if a cross-walk can be put in front of my new business on Eagle Road. I finally received a denial letter. I am wondering if the City Council can help me implement me something. It is impossible to cross there in a safe manner. I would like to see the crossings that are on State Street being extended down to this entry area. General discussion. 5. CONSENT AGENDA: . Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council. Page I K\COUNCIL\MlNUTES\Temporary Minutes Work Area\CC-08-12-08min.doc . Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims A!!ainst the City. B. Open Container Permit: Valerie Jensen is requesting an open container permit to be used at Merrill Park on September 5, 2008 from 6:00 p.m. to 10:00 p.m. All standard conditions of approval shall apply. (SKB) C. DR-25-08 - Commercial/Retail Buildin!! for Spoons Kitchen Store - Jason and Victoria Ritchie: Jason and Victoria Ritchie are requesting design review approval to construct a two story, 2,864-square foot commercial/retail building for Spoons Kitchen Store. The 0.28-acre site is located on the west side of Eagle Road approximately 800-feet south of State Street at 221 South Eagle Road. (WEV) D. DR-26-08 - Two Buildin!! Walls Si!!n for Spoons Kitchen Store - Jason and Victoria Ritchie: Jason and Victoria Ritchie are requesting design review approval for two (2) building wall signs for Spoons Kitchen Store. The 0.28- acre site is located on the west side of Eagle Road approximately 800-feet south of State Street at 221 South Eagle Road. (WEV) E. DR-39-08 - One Monument Si!!n for Busters Bar and Grill - LGJ. Inc dba Busters: LGJ, Inc. dba Busters, represented by Evelyn Grime with Place! Inc., is requesting design review approval to construct a monument sign for Busters Bar and Grill. The site is located on the northwest corner of East State Street and Edgewood Lane at 1396 East State Street. (WEV) F. DR-95-04 MOD - Modification to the Master Si!!n Plan for a Multi-tenant Office/Retail/Restaurant Buildin!! Includin!! Two Buildin!! Wall Si!!ns for Cool Hand Luke's Steakhouse and Saloon - Stonewvcke Partners. LLC: Stonewycke Partners, LLC, represented by Angelina Bunnell with Young Electric Sign Company, are requesting design review approval to modifY a master sign plan for a multi-tenant office/retail/restaurant building including two building wall signs for Cool Hand Luke's Steakhouse and Saloon. The site is located approximately 135-feet south of East Shore Drive within Eagle River Development (Lot 12, Block 4, Mixed Use Subdivision No.3) at 291 East Shore Drive. (WEV) G. Findin!!s of Fact and Conclusions of Law for A-15-07/RZ-22-07 & PP-9-07- Annexation. Rezone and Preliminarv Plat for Lan!!tree Subdivision - Land Associates. LLC: Land Associates, represented by Chris Todd with Landmark Engineering and Planning, is requesting an annexation and rezone from RUT (Rural Urban Transition) to MU-DA (Mixed Use with a Development Agreement) and preliminary plat approval for Langtree Subdivision, a 45-lot, 54- unit (33-single-famiIy, [19 multi-family, and 1 duplex, contained within 3-lots], 9 common) residential subdivision. The 9.57-acre site is located on the north side of State Highway 44 (State Street) approximately 1,330 feet west of Linder Road at 5342 West State Street. (WEV) H. Findin!!s of Fact and Conclusions of Law for RZ-01-07 MOD - Rezone Development A!!reement Modification - Dwayne Lin!!el (Adonai Subdivision): Dwayne Lingel, represented by Van Elg with the Land Group, Inc., is requesting a modification to the development agreement Conditions of Development 3.5, 3.6, 3.7 and 3.8 to remove language that encourages the Page 2 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-12-08mindoc applicant to form ajoint water association and ajoint homeowners association with the adjacent developments to the west (Lockey Estates Subdivision and Tabasco Trail Subdivision). The 5.70-acre site is located on the east side of Park Lane Road approximately I,200-feet south of Beacon Light Road at 2440 North Park Lane. (WEV) I. Minutes of July 22. 2008 (SKB) J. Minutes of July 28. 2008 (SKB) K. Minutes of July 29. 2008 (SKB) L. Open Container Permit: Rodeway Inn & Sunshine Feedstore is requesting an open container permit to be used at Guerber Park on August 30, 31 and September 1,2008 from 12:00 p.m. to 9:30 p.m. during the Idaho Rib Cook off. All standard conditions of approval shall apply. (SKB) Council Member Huffaker removes Items #C and D from the Consent Agenda. Council Member Semanko removes Items #E and K from the Consent Agenda. Guerber moves to approve the Amended Consent Agenda excluding Items #C, D, E and K. Seconded by Huffaker. Guerber: AYE; Huffaker: AYE; Shoushtarian: AYE; Semanko: AYE: ALL AYES: MOTION CARRIES.............. 5C. DR-25-08 - Commercial/Retail Buildin!! for Spoons Kitchen Store - Jason and Victoria Ritchie. Shoushtarian: I was part of the liaison to the Design Review and I was privileged to a conversation with the applicant in the lobby. Later they called the City and disclosed this conversation. I want to disclose to the Council. General discussion. Huffaker: Mrs. Ritchie tried to contact me as well; we never made contact and never talked. also wanted to take this off the Consent Agenda because there are some controversial issues. Semanko: I also received a telephone call from Mrs. Ritchie and I did not call back. I agree that this item needs to be pulled from the Consent Agenda. Guerber: As usual I was ignored and received no call. General Council discussion. Jason and Victoria Ritchie. Jason Ritchie: We are alright with all of the Site Specific Conditions except for # 19 and we want some clarification. We either want it stricken or modified. General discussion. Zoning Administrator Vaughn: The condition as written would go back before the Design Review Board. You could modifY the condition to state that the revised would need to be reviewed by staff and two members of the Design Review Board which is consistent with other actions. I believe we could do timely review with staff and a couple members of the board without it going before the whole Design Review Board. General discussion. Mark Butler, Design Review Board Member, the other Design Review Member here actually stepped down on this application because he had worked with the applicant. The Board felt this was Prairie School, they felt it met the Prairie School design so we felt our hands were tied. The Board felt that this should go to the Council for a final decision. There were 4-5 changes that we asked for that they didn't make. General discussion. Page 3 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-12-08min.doc MI OMR CO NCI OM PRESENTATION OF SUSAN CHRISTENSON COMMUNICATION TASK FORCE BEFORE THE EAGLE CITY COUNCIL EAGLE, IDAHO AUGUST 12, 2008 TRANSCRIPTION BY: Canyon Transcription P.O. Box 387 Caldwell, Idaho 83606 Proceedings recorded by electronic sound recording. NM Transcript produced by transcription service. 1 APPEARANCES: Mayor Phil Bandy Councilman Steve Guerber Councilman Norm Semanko Councilman Al Shoushtarian Councilman Mike Huffaker Susan Christenson Sharon Bergmann 011 1 (Presentation begins.) j. 32 MAYOR BANDY: I know that you have a presentation „ . 3 for us, Susan, so why don't we go ahead and get started so 4 you can have the full hour if you need to take that. MS. CHRISTENSON: Okay. Great. Do we need to project it up here? 7 MAYOR BANDY: For those folks in the audience, if 1 8 you weren't aware, this is the presentation by the 9 Communications Task Force providing recommendations to the 10 council. Susan Christenson was selected as the chairperson 111 of that task force by the group. 12 MS. CHRISTENSON: Great. Thank you. Well, it has 13 been a long time but last time I was here was way back at 114 the end of May. This has been quite the journey. We've 15 completed a lot of work. We're prepared to review that 116 with you this evening. It will be kind of a long 17 presentation but we think worthy of the efforts that have 18 been put into it. 119 What I can tell you is that tonight, first off, I 20 want to acknowledge the task force, the members -- all of 21 the members, the liaisons as well as the community and the 122 city and the media for all of their involvement and time. 23 It's taken a lot of time on our part as members but 24 again, we've tapped into a lot of your time for interviews 125 and gathering information and we did the same thing with 3 1 the city. People were very receptive and again, we do 1 2 appreciate that. 3 We started with 11 members. We had two people 1 4 resign during the course of this but we've been going at it 5 for 13 weeks. We've been meeting weekly every Monday as 6 well as hours that have been put in, you know, off time .1 87 but we did lose two to resignation. We've got two other members that have had to share their time with their job 9 responsibilities and one has not been involved very much. 110 The other kind of just recently, due to job 11 responsibilities, has been away. But that still leaves us 12 with nine members that have been very active and in fact 113 were involved in a long meeting last night to finish our 14 summary and to actually vote on some of the decisions that 15 we needed to make. 116 The objectives for -- I'm getting ahead of myself 17 already. For the agenda tonight, what I'd like to be able 18 to do is recap our progress -- recap our process, excuse 119 me, and talk to you about our results and findings at kind 20 of a highlight level to get us into the portion where we 121 can actually summarize that into our recommendations and 22 within those recommendations, the last piece that I'll be 23 covering is the recommendation of the committee and then 24 just follow up with some of the things that we see as some .1,25 last-minute deliverables before we actually put a close to 4 15 6 3 of 14 sheets 1 the Communication Task Force. 2 Just quickly to recap from where we started, our 3 objectives, as you know, have been to assess the 4 effectiveness of communications between the city and the 5 community and the approach that we were taking and doing 6 that was to add to our collective thinking by going out and 7 really trying to better understand what the current state 8 of communications is and that again brought us to where we 9 were tapping into both the city and the community for more 10 information. Our intent was to identify from that 11 information the opportunities in order to make those 12 recommendations for improvement. 13 Along the way, we have been looking at the standard 14 methods and measures for looking at the effectiveness of 15 communications and we do have in our findings as well as 16 some of our recommendations some comments regarding 17 measurements. And then again, as I mentioned, we will be 18 talking about our recommendation in response to the last 19 objective which was to assess the viability and value of 20 establishing an ongoing or a permanent communications 21 committee. 22 Our process and methodology just quickly again to 23 kind of refresh what we've done. Our approach was as a 24 team -- a fairly Targe team, we were able to break into sub 25 teams to tackle the objectives that we had. We put -- we 5 1 had folks in three specific areas: One focusing on the 2 community, the other on resources and then one that was 3 focusing on gathering more information from the city. We 4 used a variety of resources of our own in order to collect 5 that data. We used surveys. We conducted focus groups 6 both with the community and within the city. We've 7 conducted interviews, one on one, as you know, with each of 8 you as well as others and along with that, we've done some 9 additional research and we've included some guest speakers 10 that were very gracious to come and actually talk to us 11 about some special areas of interest. 12 We've got information that we've collected that 13 spoke quantitative and qualitative. On the quantitative 14 side, we did try to format most of our surveys in a way 15 that we could actually ask people to rate communications 16 between city and the community and we also looked at having 17 them rate a confidence level; a confidence level that was 18 related to the timeliness, accuracy and whether or not they 19 had confidence in trusted information and decisions from 20 the city. 21 We also looked at people's confidence levels in 22 regards to the community's understanding of how the 23 government office works as well as what their confidence 24 level was that the community was actually involved. So 25 those gave us some additional data points that I'll review 6 Page 3 to 6 of 44 09/17/2008 09:07:13 AM 1 with you in just a moment. 2 Then we also have the qualitative focus. For us, 3 that was very meaningful again to collect the data, to 4 learn new things as well as confirm some of our own 5 understanding of some of the issues and people's views and 6 perceptions. So we looked very closely at gathering 7 explanation or comments to support people's ratings as well 8 as their ideas for suggested improvements and also what 9 were the areas of greatest interest to them in terms of 10 looking at what the city does and provides as well as the 11 best sources and methods for sharing information. So we 12 wanted to know what they wanted and how best to receive it. 13 For the community group, again, as I said, we used 14 a variety of methods but surveys -- we actually developed a 15 survey that we had all of our task force members complete 16 so we have responses from 11 members that we summarized. 17 We used a similar survey with businesses that included 11 18 local businesses that were both chamber and non -chamber 19 members. We conducted surveys with 15 representatives from 20 the homeowners' associations and that included not only 21 Eagle but two in the area of impact and two in the 22 foothills organizations. And then we also tapped into the 23 senior center and had four people respond as well. 24 We abbreviated our survey into a short mailer and 25 we did attempt to try to just see how well that would work 7 1 to get some answers to just the top -- what we saw as the 2 top three areas of concern and so we did get 19 percent 3 return. Of about 105 we mailed out, we did get 20 4 responses and summarized those as well. 5 Focus groups with the community went well. We had 6 three sessions totaling 27 participants. We elected not to 7 gather a lot of demographic data and instead, we were more 8 interested in just kind of what their experience with the 9 Eagle community had been and so what we did find out is 10 that we had a wide array of people in terms of their years 11 of residency in Eagle ranging from one and a half years all 12 the way up to 33 years. 13 In the data collection, I need to mention as well, 14 as we reached out to the community, we were intending to 15 get a variety of inputs and ideas and so forth but in our 16 data collection process, it is not statistically valid. It 17 does not -- we did not go through a real extensive process 18 to say that this is a representative sampling or that -- we 19 didn't look at the existing demographics of Eagle to make 20 sure that we truly had a representative sampling. Again, 21 some of these numbers may be small when you think about the 22 groups but we feel as though we did get a lot of input and 23 a lot of involvement that was meaningful. 24 So if you look at it from the quantitative side, 25 this is a graph showing just the highlights of that -- of 8 09/17/2008 09:07:13 AM Page 7 to 10 of 44 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 the response to the first question we asked which was, "How would you rate communications between the city and the community?" Again, looking at those various resources, the task force itself, the mailer and so forth, these are the average ratings of those responses. This is just a numerical representation of their ratings. It's not professional, not statistically validated but it is a data point that we looked at. And of course then this married up nicely with again asking them to further explain what their rating was based on and what the reasons and other comments were so that that gave us more of the qualitative. Again, the other element that was asked in terms of being rated was the response to the questions that you'll see in the bottom left-hand corner. So we asked people on a scale of 1 to 4 ranging low to high what their confidence level was in terms of the city providing accurate information, timely information, what was their confidence level that the city could be trusted to make sound decisions and then in the reverse, we asked what they felt in terms of the confidence level that the community understands how the city operates and what's their confidence level that the community is actively involved. These are the responses and what you'll note on this is that for both the homeowners' association and the 9 senior center, those questions were not asked on the first three categories but instead we did focus on the community understanding and involvement. In both cases, this particular question and the other, we did use the scale of 1 to 4 so on your -- on the first slide, it was rating it from 4 to excellent on a scale from 1 to 4 and again, scale of 1 to 4 on the other questions ranging low to high in confidence level. This next section is to really highlight some of the qualitative things that we discovered. These are both the comments, the common themes, things that we learned or confirmed along the way. They're in no particular order. Pm l'' WEIL However, I do start with one that was very common and very influencing I guess in terms of a lot of the ratings that we received. So the most common factor influenced -- influencing the ratings was the recent water LID issue. It's still on people's minds and that was the first thing that came to most people's minds when we asked them about communications. That said, there was also a shared strong interest in information regarding planning and zoning, roads and transportation and of course any major issue or change affecting either Eagle or its surrounding areas. There was concerns and criticism with the adequate use of the 10 A r 4 of 14 she s 1 website, both content and ease of use. You'll see comments 132 about this throughout this presentation and in our recommendations. 4 Many, many people go to the website and again, depending on their familiarity with how to navigate through it, it seemed to be an area where a lot of people did 7 highlight concerns or suggestions for improvements. There was a strong recognition not only on our part but the part of the people that participated in our focus 10 groups that there is indeed a diverse array of needs and ii11 views and that within a city, any city, there is always a 2 vocal minority or can be a vocal minority as well as people 13 that just demonstrate apathy. So it's recognized. J,14 There is also a theme that we picked up from -- 15 about general distrust and dissatisfaction with government 16 in general, with officials, and it's primarily based on 117 some either longstanding issues or residual controversial 18 Issues surrounding development in Eagle or recent campaign 19 views. Again, when you think of the only demographic data j.2 0 point that we got from our focus groups, there are a lot of 21 people that have been here as long as 33 years so there's a ji.2lot of history and that was influencing perhaps what they 3 were sharing with us. 24 There was a concern with a lack of proactive and 1125 adequate depth of understandable information. What that's 11 1 about is that we continue to hear about the interest in 1 2 more details on agendas, more heads -up kind of 3 communications about what's on the horizon and getting 4 information in laymen's terms. Sometimes it's either too in depth or too complicated. And there's a shared frustration with the 1 87 timeliness of agendas, minutes, notices and announcement of changes. Again, I think you'll see this as well in some of 9 the recommendations that we'll be making. 110 That said, there are also several -- there were 11 also several comments of satisfaction. There are some 12 generally good ratings that we received and good comments 13 that we received that the information is available and that 4 there have been a lot of improvements. It may be a case 15 that people are not accessing it or not choosing to go and II16 seek it out but a lot of the -- especially in the focus 7 groups, I will say that a lot of people did mention that 18 things have improved and they are very appreciative of the J,19 fact of the newspapers, magazines, things that have over 20 time, over the years seemingly increased. 21 There is a desire for more personal contact and J,22 communications from the mayor. It's perceived that it's 23 trusted information when it comes from the mayor and they 125 24 want to know more about his views, his position, what he sees as the direction and so forth for the community. 12 15 6 1 8 9 ij of 14 sheets 1 There are some mixed views. It was hard to decide 2 how to actually put this in the highlights but it is 3 recognized that on some cases, we've got the need for 4 more -- more detailed process and access to information and 5 on the other side, again, we get the opinion that sometimes 6 the burden is on the community to take the initiative to 7 find out how to get that information or where it is. But a 8 real common theme, especially in our focus groups, was that 9 some folks just needed more assistance with who to contact 10 for what issues, how to tap Into different resources, how 11 to quickly get there instead of trying to go two and three 12 steps down the road. 13 Best methods for communicating, it's a wide variety 14 but what was interesting is that in the summary of some of 15 our findings, people still pay attention or indicate that 16 special mailings work best. Newspapers are good and again, 17 we heard a lot about those people that are computer savvy 18 and typically use website services. 19 Businesses just in general, again, we tapped into 20 the businesses. We tapped into the homeowners' 21 association. They had some of these same comments and 22 feelings but in general, the businesses had a higher level 23 of satisfaction and appreciation for the available -- of 24 what the city -- the city's efforts. A general statement 25 about homeowners' responses was that they are definitely 13 1 interested in getting more Information direct from the city 2 and that is a group that tends to rely heavily on the 3 website. 4 From our -- from our resources group, there was an 5 extensive amount of research done where we were pulling 6 together information about the various resources available, 7 content, coverage, access, reach, really to make sure that 8 we knew and understood all of the available resources that 9 are out there. I've provided you with a handout that is 10 the summary sheet of those findings that just again kind of 11 recaps what we were looking at and building in terms of a 12 resource guide. 13 We did include guest speakers. We talked to "Eagle 14 Independent" and "Eagle Informer" about their publications. 15 Again, not only the content but the reach, the frequency, 16 their readiness and acceptability in terms of covering more 17 information and news about the city and where that was 18 going. 19 We talked to city staff. We wanted to find out 20 more about website capability, content and usage as well so 21 that was all taken into consideration along with the 22 comments that we received from the community. 23 As highlights again, as I mentioned, you've got a 24 spreadsheet that kind of gives a recap of some of those 25 results but what we identified is that multimedia resources 14 Page 11 to 14 of 44 09/17/2008 09:07:13 AM 1 or sources are out there available to help us with up - 2 leveling the communications from the city and to be able to 3 tap into as many of those as possible is obviously a true 4 benefit. 5 When it comes to the website enhancements, again, 6 there is a long, long list. Some of it will come in our 7 recommendations but as we give you the background 8 information and the files that support a lot of this 9 information, I would urge you to look at those details. It 10 is an overwhelming amount of recommendation. But in 11 summary, yes, we got significant feedback from those web 12 users and it is that there's a high expectation that the 13 website is kind of the primary driver or the primary source 14 for information. It's probably one of the first places 15 people will go if they're looking at it from a technical 16 standpoint. The biggest concern, however, is ease of use. 17 The capability and the bandwidth needed to enhance 18 the design, improve the content and navigation, we heard 19 from staff and just from other areas of our research that 20 it really is something that from the website itself kind of 21 looking at what its capabilities are maybe haven't been 22 totally tapped into or whatever. Some work is in progress 23 but it's just an area that we see as a continued concern. 24 Interesting notes. During the course of our focus 25 groups, we found a lot of people that didn't know that the 15 1 web existed or had never gone there. So again, data point. 2 52 percent of our focus group participants used the data so 3 just about half out of the 27 people and we want to 4 continue to acknowledge as we looked at some of that data 5 that we got back and comments that not everybody uses the 6 web; that that would be another cause for us to continue to 7 look at multimedia reach and to realize that not everybody 8 is web savvy and it was interesting as well that in the 9 focus groups, when we asked the participants what would be 10 your first course of action if you had an issue, concern or 11 needed more information from the city and it's still -- 12 they will pick up the phone and they will call. So it's 13 typically more common. 14 MAYOR BANDY: Susan, just out of curiosity, was 15 there any discussion whether people would rather speak to a 16 live voice or to a voicemail? 17 MS. CHRISTENSON: I did ask that and again, their 18 experience was that, for the most part, they always got a 19 person that answered the phone. When we talked to -- when 20 we had the focus group session with the employees, they too 21 said that most often, they're able to answer it or somebody 22 will be able to deal with the person immediately. But 23 people are not as comfortable leaving messages but for the 24 most part, the community folks that we talked to seemed 25 satisfied that they were getting immediate attention. 16 1 For the city, sources as you know, since you r"' 2 participated in these since we did do the one on one 3 interviews with all official, mayor and council, we also 4 had one on one interview with the primary staff department 5 heads and those interviews did include both questions and 6 gathering of information about communications internal to 7 the city as well as what the communication was like between 8 the city and the community. 9 We did conduct an employee focus group session with 10 seven employees representing a cross-section of the 11 departments and what we did for that particular session is 12 I was really interested in just finding out how they felt 13 about communications, what their thoughts and ideas were 14 and what we ended up doing was creating a keep, start, stop 15 list, a method of looking at how you provide feedback or 16 constructive criticism where they were allowed to say 17 what's working, what do we want to keep doing, what would 18 we like to start doing differently and if we had the magic 19 wand, no harm, no foul, what is it that we would stop doing 20 to help benefit the cause. 21 Guest speakers that we had come to the task force 22 meetings, Mayor Bandy was there to talk about the general 23 state of communications and we also had Susan Buxton just 24 two meetings ago talk to us about the legal side of, you 25 know, the regulations, the rules of engagements and so 17 1 forth as they relate to communications. So we thank you 2 for that and you for your visit. 3 Highlights from the city. In most cases, what we �..� 4 were hearing was that the city exceeds the legal 5 requirements, goes above and beyond in most cases compared 6 to other cities in terms of seeking community input. The 7 legal process and the constraints that go along with that 8 can limit the ability to meet the community's expectations. 9 That one was specific to the employees' focus group and 10 that in their attempt to try and answer questions, they 11 know what the parameters and boundaries are about how much 12 information or how they can position information and 13 sometimes they're so -- they want to make sure that they 14 have complete understanding and satisfaction from the 15 caller but they can't offer opinions or views, as you know. 16 There was some concern with the community's lack of 17 understanding on how the govemment works and exactly, 18 again, how to perhaps get things done in certain 19 situations, who to contact and what the protocol or process 20 is. 21 Some frustrations with the limited community 22 involvement. More proactive, positive and regular 23 communications via media with the mayor and more council 24 access, both e-mail and personal. These two things -- that 25 bullet in particular and the one that -- lack of community 18 • PEI r. 1-1 Oat f'" PIO 09/17/2008 09:07:13 AM Page 15 to 18 of 44 6 of 14 she 1.4 1 recognition that the city officials are available and J. 2 listening and considering input, we got both sides of the 3 coin where people want more access, more information and 4 especially more face-to-face contact with all of you. 5 There is also the view that, you know, we're here, we're 6 available. We heard this from you and from the city 7 employees as well. We are available. We are listening and 1 8 we welcome your calls and contact. 9 There's a recognition that there are improvements 10 needed with communications on major issues like the LID so 111 everybody's aware of it, internal to the city as well as 12 external in the community and that a creation of a 13 communication strategy, perhaps more detailed, timely 114 agendas and support materials for issues like that could be 15 (inaudible). 116 From the employees we heard a really strong message 17 of dedication and commitment to assist and serve the 18 community, that they shared the view that communications is .119 the number one priority and along with that, we heard that ,20 they -- this is a group that's been working together for 21 quite some time and had good working relationships and 122 camaraderie within the staff. They are able to cover for 23 each other. They were really vocal about the fact that 24 they recognized people's areas of specialization and are 125 willing to pass a caller on to the most appropriate person 19 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1 to deal with that issue. 1 1 2 There is a shared frustration with the community -- 2 •L 3 with the community the need for process improvement of the 3 4 website. Again, from the city in particular, some comments 4 1 5 regarding bandwidth issues can really cause delays in 5 6 having that ability to proactively look at the web and stay 6 focused on it to make the kinds of improvements that are 7 needed and still stay current with all the other 8 9 responsibilities that they have and with posting 9 110 information in a timely way. 10 ain11 Mixed comments. To improve the internal 11 12 communication -- let me slow down here. Mixed comments. 12 13 Improved internal communication and management style saying 13 ilwi4 that a lot of folks were saying things have improved; that 14 15 there's an appreciation for the management style at this 15 J,16 point. Yet that said, there are also some recognizable 16 17 differing levels of trust and communication among some of 17 18 the officials and between the council and staff. 18 119 There is the acknowledgment again referenced as the 19 20 vocal minority that there is some existing negativity and 20 21 frustration with the community. 21 122 So that said, that's kind of the highlights taking 22 23 it in those particular areas that we delved into, the 23 124 community, the resources and the city. 24 25 Where we went with that was that it tended to bring 25 20 7 18 7 of 14 sheets out some -- kind of the top three desired outcomes so if I think about this, this is kind of like, well, all that said, where would we like to be? Insuring the -- insuring proactive comprehensive meaning timely, accurate quality and quantity of information, sharing of information internal and external to the city. Maximize and enhance all internal communication processes and resources. That's the web, that's the written materials, meetings, personal interaction, correspondence but really to insure ease of use and effectiveness. And then maximize and enhance all outreach efforts and methods to establish improved exposure and accessibility of officials and effective partnerships and use of the media resources. That's very, very high level. We were trying to find a way to summarize all the findings in those three areas but that brings us to getting more detailed about our recommendations. The way that we're looking at it is similar to organizational effectiveness -and yet we're really keying in on one primary element and that is communications. So the way that we're looking at our recommendations is starting a bit with strategy. There's a lot of things that we learned along the way. There are some recommendations that we have that are at a very high level that talk about strategy, 21 vision and values and principles the way that we operate. And along with that, there are some interdependencies that cause us to look at structure, processes and procedures, the resources and tools to insure the efficient communication and then the third element is looking at the people's side of the equation and that's the knowledge, skills and ability to really promote internal -- effective internal and external relationships. So when we think of how to look at the whole picture, it was taking it, breaking it down into strategy, structure and people. Our recommendations, some of these are going to be somewhat at a high level and I have some data points I can offer to help explain what these are related to but again, in our summary of findings, there will be far more detail that helps identify how we tie this all together. So from recommendations in that strategy space, what we would recommend is to develop a city communications vision as well as the establishment of a value statement and principles, objectives to support a shared commitment to open communications within city hall. So where we see that is again, specific to communications, where is it we want to be and then who we are, what we stand for, the principles of how you will execute to that and get the agreement of the entire city 22 Page 19 to 22 of 44 09/17/2008 09:07:13 AM 1 that that's the direction you're going and where you're 2 headed. That then becomes part of how you get to the 3 objectives that would be specific to communications. 4 The other area of strategy is to develop a 5 comprehensive communication strategy and processes for 6 major issues or changes affecting Eagle, city hall or the 7 community. This is related more closely to things like the 8 water issue and the LID in terms of when those kinds of 9 major issues are underway or taking place, is there a 10 communication strategy and a certain step process that we 11 can use that will insure that there's adequate 12 communication. 13 Those two elements in particular are very high and 14 very strategic. From that, we see that there would be some 15 other elements as well to consider under the strategy and 16 that would be to generate proactive, positive, informative, 17 accurate and regularly scheduled communications to the 18 Eagle community. That's considering really kind of the 19 content issue of it, considering things like once -- either 20 at least once a month or more frequently, some kind of 21 communication and using at least maybe three resources so 22 it's not only the content and the delivery of information 23 that's going out, it's making sure that we're tapping into 24 a variety of resources to make sure we get the reach, also 25 looking at not just media resources but other kinds of 23 1 communication avenues, pamphlets, brochures, direct 2 e -mailing, permission e -mailing and those sorts of things. 3 Additionally to promote and support the utilization 4 of city officials and staff to enhance the quality and 5 quantity of communications as appropriate. See that more 6 as a work force kind of balance issue. In other words, 7 people want more of your time, want more time being spent 8 on communications. Don't have the magical answer but this 9 is really asking for additional look at how to balance that 10 to allow both the mayor, the council and the employees to 11 focus their energies a little bit more in some of these 12 communication issues and we know it's difficult. 13 The third piece, create increased opportunity to 14 critique and improve city communication processes. That 15 simply relates to process improvement. Taking the time or 16 having the methods in place that you can do postmortem, if 17 you will, on certain things that have happened or look at 18 the current processes and look for opportunities for 19 improvement before they become issues. 20 And the last point here is create effective methods 21 and increased opportunity to measure and report feedback on 22 communications and performance. That is the feedback and 23 measurement method or methodology that having it built into 24 a strategy or way of doing business makes it easier. We 25 heard from the employees that they welcome feedback. We 24 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 heard from you that you welcome feedback but a way to have"" that become something that we can capture, measure and us' as a measure for performance -- communication performance. We also see that as something that again a lot of r the suggestions and recommendations that we got from othei people were using the website for many surveys or other ways of collecting feedback and I know some of that's being done today but those are the kinds of things that I think people are really receptive to. Print media surveys or continued use of the citizen committees when needed to get that check and balance. Also within strategy, this is a big piece for us. There was a lot of discussion about wanting the city to consider adding a public information officer to staff. We see this could be either a direct hire or contract person but someone with the professional qualifications to help with all those things on that first slide so when it comes to creating strategy and some of those objectives and the values and principles behind it, to have somebody help actually coordinate the efforts of all the city officials and staff. This person would have the qualifications to do that. The person could be either full-time, part-time, reporting to the mayor as pretty much an internal consultant and process owner of that full communications 25 piece providing assistance not just to the mayor but to all the council, the staff, the city employees and committees when it comes to communications. They become the focal point, kind of the coordinator and conduit for those kinds of activities. To think about that, again, some of the recommendations we had kind of naturally fall under what might be part of a description for a public informations officer. So general responsibilities again would be to develop and manage the strategies and processes that we talked about, maybe work with that software provider, the people that are helping with the website, and then coordinating with the officials and staff to actually lead and direct the design and development of the website content and functionality. Work with the city to coordinate host, facilitate public information meetings and with citizen groups, organizations, agencies and schools. Again, kind of the point person to help facilitate those things. Oversee the establishment of effective city correspondence, process and assist in the creation of public announcements, news, releases and education materials. It's a long list. What we heard over and over is that you have some really good skills and you're capable and willing to do it. It's a matter of time. What we 26 09/17/2008 09:07:13 AM Page 23 to 26 of 44 A MIR Pal f.. rin 8 of 14 she 1 could see this person doing is helping to, again, add to 1 32 that, create some additional materials and help pull those pieces together to make sure that it's available. 4 And then this person could also represent the city 5 to establish some strong working relationships with local .L, 6 news mediaroviders, affiliated agencies and P 9 7 organizations. They can help coordinate those efforts on 1 8 behalf of the city. 9 Questions? That's what we had under strategy. 10 Moving into structure, this is a big piece for us 111 because when we looked at a lot of the recommendations from 12 the community as well as our recommendations, it's about 13 how we -- you know, the areas that have the greatest J,14 opportunity I guess for improvement. 15 Improve and maximize the utilization of existing 16 resources and communications channels. Top of the list is 117 the website. It is a long, long list as I mentioned but 18 what I tried -- what we tried to capture here were the top ,119 themes of what those recommendations -- specific detailed 20 recommendations would relate to and first and foremost is, 21 you know, under content and capability, it's ease of use. 22 Helping people with navigation, adding some search 3 capabilities that are more user friendly, really using the 24 website as more of an educational piece. Again, helping 125 people understand the information that's there, how the 27 1 city works and making sure that we maximize those links to J1, 2 the affiliate sites that can help people understand the 3 relationship and where to get the information for things 4 like ACHD and that sort of thing. We know they exist today 1 5 but people may not fully be aware of how to use that and 6 what the linkage or interdependencies are. i 7 Interactive elements, a lot of recommendations 8 regarding the adding of feedback, links, suggestions, a 9 suggestion box, ways to collect information about 110 improvements and really a lot about extending that 11 notification, permission e-mail capability, ways for us to 12 expand upon the current and existing e-mail notification ii13 about agendas but maybe use that in another way to help 4 people stay updated and informed on other issues and 15 concerns. .1.116 MAYOR BANDY: Susan, thinking about that, was there 7 any discussions in the group about real simple syndication, 18 the RSS, where folks can go to a website and sign up so J,19 that whenever that web page is modified or updated that 20 they automatically get that update? 21 MS. CHRISTENSON: Yes, yeah. Those are the kind of J,22 specific details underneath this that again there's a lot 23 of those kinds of recommendations that are very specific to 124 enhancements that people have noted that they believe could 25 really help. The list was just way too long but, yeah, we 28 9 of 14 sheets 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 will be providing again all of our summaries and all of those details that hopefully will give you the kind of information that people are pointing to. In some case, it may already exist and maybe it's just an awareness issue. In other ways, it might be a true enhancement to really build on the capability. The other thing Is to use varied and multiple communication channels and encourage the unbiased use of media providers. Again, what we were looking at here is that there are a lot of different ways to tap into communicating and making sure that we're really looking at as many of those as we can to get information out. Checking the notes here just because I know we've got some details to go along with some of this. Okay. Second point was to continue -- continue to improve processes, correspondence, written materials and meetings. Again, from a strategic level, this is the part where if there was an emphasis on being able to critique processes, look for improvements, these are some of the things that we picked out as well in terms of the structure itself. So continue to enhance routine two-way communications between department heads and elected officials, to update, share, share information on issues and other areas of importance. 29 Consider city issues -- consider city issue e-mail addresses for all officials and approved acknowledgment system for incoming correspondence. Again, what we heard was that the current process for handling incoming correspondence often times works but not everybody has visibility to the responses in some cases or that it may actually expedite things if there was more of a direct line to each of you rather than going through that chain of distribution. And to be able to fully acknowledge people's submissions, either letters or e-mails, was another more specific point that people were really interested in. Wanting to know it was received, who's handling it and just closing the loop more or less. Some cases, it happens, and other cases, it's a definite area for improvement. Enhance consistent recognizable direct mailings and continue property postings to get the initial attention of the public. We realize it's not always possible to get people's attention on critical issues but these were two areas where people did say they paid attention or were more apt to look at a special mailing. The opportunity that we see here is to make it a process or form that consistently -- if we use it consistently and it has certain elements to it that when they get it, they know it carries importance. 30 Page 27 to 30 of 44 09/17/2008 09:07:13 AM 1 Appreciation. People notice the property signs. 1 2 They're big. That may even be their first notification 2 3 that something is going on and so to continue to use that 3 4 and other forms similar to that to get people's attention 4 5 so that then they know that there is something happening 5 6 and that they can start to pursue more information. 6 7 Provide more timely detailed notices, agendas, 7 8 minutes and support documentation to education the public 8 9 on issues and processes. Again, we found as much -- 9 10 probably as many detailed specifics about enhancing that as 10 11 just -- as well as where do you go to find it? So in some 11 12 cases, even when we were talking about getting the kind of 12 13 information that people were looking for, we were told by 13 14 the city it does exist. You may not be able to find it. 14 15 It's on the web or it's here or accessible in certain ways 15 16 but the public doesn't know it. So it's both from an 16 17 education standpoint but also just adding more detail or 17 18 understandable detail, laymen's terms and so forth. 18 19 Consider enhancements to the public hearings. A 19 20 video or broadcast production was mentioned several times. 20 21 We know it could be costly but still if there's any way to 21 22 pursue some of those things. A lot of people were telling 22 23 us that that would be another way for them to attend. In 23 24 some cases, we realize the frustration is people don't 24 25 attend but in another, it's that they can't and that they 25 31 1 would still like to have some other accessible means of 1 2 actually viewing it. 2 3 The other thing that came up a lot and shows up in 3 4 our recommendation is formal or informal town hall 4 5 meetings. Again, there was a strong desire and actually 5 6 anticipated kind of a sense of appreciation if they could 6 7 have more face time with you, all of you, and just get your 7 8 first -- not your firsthand opinion but, you know, have 8 9 that direct information link with staff and council -- or 9 10 with mayor and council. 10 11 Okay. From the people's standpoint, this again is 11 12 internal and external. It's about relationships. What we 12 13 just talked about, expanding the use of in-person 13 14 communications with the Eagle community. We think that 14 15 considering the PIO is a way that could do this to help 15 16 establish and build those community relationships but then 16 17 also to expand and reinforce the mayor as the official city 17 18 hall spokesperson and require more in-person contact with 18 19 the community by all officials. 19 20 MAYOR BANDY: Susan, I'm sorry. Just a 20 21 clarification. In that context, officials, are you talking 21 22 about elected officials and those folks like department 22 23 heads within the city hall or was there a distinction 23 24 between those -- 24 25 MS. CHRISTENSON: Not a real distinction other than 25 I think they look to you as mayor and the councilmen as the primary but it's having more of an official face and representation of the city that gives -- in some cases, the credibility and making the community feel like they're getting firsthand information. So when we asked their preferences, quite honestly they said, "We want to hear from the mayor. If that's not possible, we want to hear from the council." So they're looking for that stronger, you know, first line -- first point of contact. And within that still looking at encouraging again the formal/informal town hall meetings, community visits, tours, educational opportunities as well and we realize this is difficult but some -- looking at some way of encouraging better attendance and participation at public hearings and meetings as a way to keep people connected with what's going on and allow them that opportunity to share their thoughts and views. Establishing good relationships and communication links with media partners, Eagle, area residents including the city and the area of impact. Associations like the homeowners' associations and the businesses. And the last piece is support developing organizational capability and so this for us is that it may • r be a true enhancement. We'd like to recommend some perhaps increased training and team development opportunities for 33 staff and elected officials such as trust -- team and trust building, change in conflict management just to make sure that those areas are covered and to consider some improved am workshops for the orientation of new officials. I think some of that happens today but again, those are things that really carried a lot of weight in terms of getting everyone !� on the same page. Questions? Again, those are kind of at a very high level and the detailed specifics, again, we know that there's going to be questions about more of that and it is in a lot of the summary findings but I wanted to at least give a high level view and some of that for a level of understanding. The last piece was the committee recommendation and we finalized this just last night. The process that we used, we had some discussion about it. We discussed several options in fact supported by the very views of the Communication Task Force and in that, we considered the goals, the membership and the value, both pros and cons of three different options. The proposed options were first, a blended committee of professionals and citizen volunteer members that would work with the city and/or the public information officer to continue kind of where the Communication Task Force efforts have been. 32 09/17/2008 09:07:13 AM Page 31 to 34 of 44 34 IMP PEI ■w 10 of 14 she s 1 The second option was a small all professional 1 32 committee working under the direction of the PIO, the public information officer and the city to support defined 4 communication objectives. And then the third option that 5 we discussed was no permanent or official citizen committee 6 and basically allowing and giving the city the opportunity 7 to consider all of the recommendations we've done -- given 1 8 so far and to act upon those. 9 For points of clarification, at the bottom of the 10 slide, I wanted to make sure that everyone understood that 111 we looked at these three options. There was not anyone 12 that stepped forward that wanted an all -volunteer citizen 13 committee so it was not proposed or supported by any CTF J,14 member in this process. 15 The other thing is that we talk about professional 116 members and for the definition of professional, we were 17 looking at an Eagle resident that has qualified relevant 18 education skills and experience in the area of 119 communication. So with everything that we're recommending, 20 we realize that is a special forte and that to really give 21 the support that's needed and necessary, it would take 122 someone that has professional credentials. 23 That's why the public information officer, again, 24 we're seeing that as a true professional person that has 125 the experience and expertise. 35 1 In conclusion, after our discussion, we are 1 2 recommending no permanent or official citizen committee at 3 this time and the vote I included it just again as 4 awareness that last night, we had seven votes. Two of our 5 members were absent and for option 1, we had two votes; 6 option 2, one, and option 3 which was the no permanent or 7 official citizen committee received four votes. 8 And finally, the last piece. This presentation has 9 a lot of information and I think what Steve shared with me 10 is there is a possibility of getting a transcription that 11 we can use kind of as a summarizing report. So we're 12 hopeful that we can get that done. We'll also be providing 113 you with a master file for the city records, both 14 electronic and hard copy of our all of our presentations. 15 Of course you have the agendas and minutes to date but 116 we'll make sure that all the handouts, completed surveys 17 and mailers, all surveys and focus group summary results 18 are available to you to give you that needed detail and 119 definition to help support some of our recommendations. 20 Our meetings, we have our last meeting scheduled 21 for next Monday. It's basically just to tie up loose ends 122 and a short wrap-up. We also were asked by the focus group 23 of employees from the city if we would offer this 24 presentation to them as well. They were interested and .1.25 they knew a lot of them couldn't come to see the actual 36 11 of 14 sheets 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 presentation and so we're more than willing to do that and then finally, what you have from the task force members is the continued commitment and support regarding the summary and recommendations. So if you need more explanation or more detail once you see the master file, with this information and what that provides, just for asking, I'm sure all the members or any of the members would be happy to help clarify. Okay. MAYOR BANDY: Susan, thank you. This is a tremendous amount of information that you and the task force put together in the last 13 weeks. Really, thank you and commend you in everything that you and the task force have done. I open it up for council. Any questions of Susan at this point? COUNCILMAN: I have a question. I also want to make a few comments first and I want to add my thanks to those and the mayor. I'm just so impressed with the report and looking at what you guys have prepared, thinking about the number of volunteer hours and the thought and the time and the energy that went into this. I'm just so impressed and I really thank you for heading up the task force. All the members of the task force, I want to thank them as well. Thank Councilman Guerber for being one of the liaisons and I want to give special thanks to Councilman 37 Shoushtarian because this was an issue that we've talked about way back during the campaign but Councilman Shoushtarian really took -- picked up the ball on this and decided he was really going to push the issue of getting the task force started, get it set up and create -- and start this whole process. So I want to thank him for the efforts he made to make that happen because I'm looking at all the recommendations you've made and I didn't see a single one that wasn't reasonable, helpful, it wouldn't be something that would substantially improve our communication. So I just think it's an excellent report and really, you've laid in our laps the real task of trying to implement all of these suggestions. I think they're all good so we have a lot of work to do but I'm glad that we have this great list of things to look at and start working on and hopefully we can put them all into implementation as quickly as possible. The one question I have for you is some of the recommendations would obviously cost some money. The PIO officer, the initial enhancement to the website could cost us a substantial amount as well I think. Direct mailings cost some money, whether we can set up some sort of video or audio broadcast, all those things. I was wondering if the task force looked into at all any kind of estimate of 38 Page 35 to 38 of 44 09/17/2008 09:07:13 AM 1 those costs? 2 Right now, in our proposed budget, we have set 3 aside about $20,000 for perhaps a contract or part-time PI 4 officer, maybe some other things that we might want to do 5 as far as enhancing our communication. My thought was as I 6 was looking at all this is that it's not enough. We're not 7 going to have anywhere near enough money to implement all 8 these suggestions so I'm just curious what the discussion 9 was about cost and whether the feeling was no matter how 10 much it cost, we need to make this happen somehow. Maybe 11 you could address that. 12 MS. CHRISTENSON: Yeah. I appreciate that. We 13 didn't specifically look at the cost involved. We were 14 aware of it. We knew that, you know, to make the kinds of 15 changes to the website, for instance, it's not a lack of 16 desire on the part of the people that are currently trying 17 to update that, the website. It's that you need to either 18 tap into some additional services or have some contract 19 help or whatever. 20 We didn't specifically look at what that might cost 21 or what the availability of those resources would be. So 22 we're well aware that that's a cost factor. Same thing 23 with the public information officer or a specialist. 24 $20,000 I can tell you from my human resource background 25 won't get you very much and that's why again we left it 39 1 open in terms of part-time if not full-time, contract, if 2 not a regular hire or some dedicated resource internal to 3 the organization to start getting some traction on some of 4 those things. 5 But we didn't talk specifically, again, about the 6 cost, what it would be or, you know, quite honestly where 7 those dollars would come from. 8 COUNCILMAN: Okay. Thanks again for everything 9 you've done. It's a great job. 10 MS. CHRISTENSON: You're welcome. 11 MR. SHOUSHTARIAN: Thank you, Mayor. Also I was 12 one of the liaisons along with Councilman Guerber and for a 13 month, this task force, I want to thank them so much 14 because really they pushed themselves for long hours every 15 Monday night basically and go through lots of the 16 information and I know Susan brought lots of her background 17 and information to that task force and Jan did a great -- 18 you did an experience and that was a great team together 19 and really, I cannot thank them enough. So I want to thank 20 Councilman Guerber to join me on that. Thank you so much. 21 MS. CHRISTENSON: Thank you. After 13 weeks, I can 22 finally pronounce your last name, Mr. Shoushtarian. 23 MR. GUERBER: Well, actually there wasn't anything 24 in the report tonight that came as a surprise to me mainly 25 because I sat through 13 weeks of this stuff and last 40 09/17/2008 09:07:13 AM 1 night's wrap-up. So that's why it wasn't a surprise. !^ 2 MS. CHRISTENSON: Right. 3 MR. GUERBER: Because I knew what was coming 4 tonight. But I think what was -- what was interesting in 5 going through that whole session was to see how dedicated 6 and hard-working this entire group was and the massive 7 amount of information that you had to wade through and whe^ 8 you get into a situation like this where you have a lot of 9 different opinions about why things have happened as you 10 mention, in some cases resentment some people have carried 11 for decades toward government and things and those are the 12 concerns that they have to express and how you worked 13 through those kind of things and understood, you know, kind 14 of how to separate those kind of things from really what we 15 have to do to try to improve communications I think was -- r" 16 the outcome was excellent. 17 I think in some of the discussions, we did talk 18 about what -- what were the cost factors of these things 19 and both Al and I encouraged the group to give us the 20 recommendations that needed to be made. Don't sit there 21 and say, oh, this may be too costly so let's not say r' 22 anything about this or whatever. So that was why in some 23 cases there was awareness that, you know, we may not be 24 able to immediately deal with these things or we're going r" 25 to have to figure out how we will deal with these things 41 1 but that was not one of the things we wanted to limit I 2 guess what their scope of information was and I think they 3 did a good job of getting through that. 4 I appreciated the fact that I was able to be there 5 with Al and both of us were able to provide input 6 periodically I think kind of guided you a little bit on 7 where you needed to be going or what we wanted arrest as 8 far as getting definite recommendations back and things 9 like that but hopefully -- and I think it's true that the 10 results really came from that committee rather than any 11 kind of influence from Al and I and that process. I think 12 we worked hard to make sure that wasn't the case. 13 And I just -- you know, after seeing all that went 14 in and the time and things like that, I think it's -- it 15 was very worthwhile to follow this process and I think that 16 the city's going to -- and the people of the city are going 17 to benefit greatly from what I see as really implementation 18 of a lot of these things hopefully fairly quickly in some 19 cases and obviously long-term in others. But I add my 20 thanks to that of everyone else. 21 MS. CHRISTENSON: Thank you. 22 MAYOR BANDY: I think it's all been said. All I 23 can do is clap. Thank you. 24 MS. CHRISTENSON: Thank you. 25 MAYOR BANDY: I might also comment that, you know, r" 42 Page 39 to 42 of 44 12 of 14 she 1 because this has been going on for 13 weeks or so and we've 2 been getting periodic feedback from both liaisons, some 3 things have been going on in the city and I am in the 4 process of hiring on a gal who will be coming on first of 1 5 September, administrative clerk, and shell be split funded 6 between my department, the clerk's department, the public 7 works and water fund. But she has a background in graphics je 8 and web design and also has background in administrative 9 support so that will help. 10 In the proposed budget for this coming year, we 111 have a line item for $50,000 for a position within the 12 executive department that had been termed an assistant to 13 the mayor but really was looking at a public relations or J,14 PIO type person. So that $50,000 in addition to what the 15 council has suggested for a $20,000 contract, that's 16 $70,000 that we would be looking at to either contract out 117 or perhaps hire somebody on a part-time or full-time 18 position to do this sort of work. ,1219 So your work already has fruition coming through 0 the things that we're doing now and into the next budget 21 year so I think it's great. 122 MS. CHRISTENSON: Great. Thank you very much. 23 MAYOR BANDY: You bet. Thank you, Susan. We'll 24 take a quick break before we launch into the main session. 125 (Presentation ends.) 43 Oil NMI NMI o11 i3 of 14 sheets Page 43 to 43 of 44 09/17/2008 09:07:13 AM STATE OF IDAHO COUNTY OF CANYON } SS } I, TAMARA A. WEBER, transcriber, do hereby certify: That the foregoing transcript is a transcript of a disk made of the proceedings in the matter of the Presentation of Susan Christenson, Communication Task Force, before the Eagle City Council, August 12, 2008; that the foregoing pages 1 through 43 of this transcript contains as accurate and complete a transcription of said disk as I was able to make. IN WITNESS WHEREOF, I have hereunto set my hand this 17th day of Septsrber, 2008. 7'M/tij14 TAMARA A. WE ER, CSR RMR 1' Owner/Transcriber 44 Semanko moves to approve DR-25-08 - CommerciallRetail Building for Spoons Kitchen Store - Jason and Victoria Ritchie with the removal of Site Specific Condition #19. Seconded by Huffaker. Discussion. ALL AYES: MOTION CARRIES.............. 5D. DR-26-08 - Two Buildin!! Walls Si!!n for Spoons Kitchen Store - Jason and Victoria Ritchie: Jason and Victoria Ritchie are requesting design review approval for two (2) building wall signs for Spoons Kitchen Store. The 0.28-acre site is located on the west side of Eagle Road approximately 800-feet south of State Street at 221 South Eagle Road. (WEV) Huffaker: I removed this because if was part of the other application. I have no problem with the wall signs. Huffaker moves to approve DR-26-08 - Two Building Walls Sign for Spoons Kitchen Store - Jason and Victoria Ritchie. Seconded by Guerber. ALL AYES: MOTION CARRIES.................... . E. DR-39-08 - One Monument Si!!n for Busters Bar and Grill- LGJ. Inc dba Busters: LGJ, Inc. dba Busters, represented by Evelyn Grime with Place! Inc., is requesting design review approval to construct a monument sign for Busters Bar and Grill. The site is located on the northwest corner of East State Street and Edgewood Lane at 1396 East State Street. (WEV) Semanko: I asked for this to pulled as I wanted to understand as to why we are okay with the area of the signage exceeding the maximum that is allowed, 55 sq.ft. versus 50 sq.ft. and also the sign landscaping being less. Zoning Administrator Vaughan: While I was not at the Design Review Board when this was discussed I will try to convey what the Design Review Board was thinking. The Board generally liked the design of the sign. Provides an overview of the history of this application. When staff processed the application we measured the area of the base of the sign which slightly exceeded the overall amount. I believe the Board felt that because there was not a box cabinet up there, that they are okay with the overall sign with some suggested changes. General discussion. Evelyn Grime, Place! Inc., representing the application, discusses the size of the sign, this sign is not exceeding the square footage. Discussion on the owners and the City working with ACHD on the landscaping in the right-of-way. General discussion. Shoushtarian moves to approve DR-39-08 - One Monument Sign for Busters Bar and Grill - LGJ, Inc dba Busters. Seconded by Semanko. Discussion. ALL AYES: MOTION CARRIES............ K. Minutes of July 29. 2008 (SKB) Semanko: the special meeting of July 29,2008 I would ask the minutes be changed to reflect that I was absent, I was not available and was not available by telephone. Semanko moves to approve the Minutes of July 29, 2008 to reflect that I was absent. Seconded by Shoushtarian. ALL AYES: MOTION CARRIES.................... I would also state that if I had been present I would have voted no on the Proposed Budget. 6. UNFINISHED BUSINESS: A. Update by Eagle Chamber of Commerce on downtown study. Mayor introduces the issue. Planner Baird-Spencer: Presents a power point presentation and discusses the same. General discussion. Page 4 K\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-12-08min.doc Shoushtarian: I am wondering if it would be possible to have a workshop with the Council. General discussion. Baird-Spencer: We do meet on a weekly basis to discuss issues. We are at the policy development point right now. We are starting to formulate what downtown will be. Huffaker: I agree with Council Member Shoushtarian that a separate meeting to go over this would be help. Mayor calls a recess at 9:00 p.m. Mayor reconvenes at 9: 15 p.m. 7. PUBLIC HEARINGS: A. Proposed fee increase for a fuel surchar!!e in the amount of $0.95 a month be added to the current amount billed per Allied Waste Customer. AI: Resolution No. 08-19: A Resolution Of The City Of Eagle, Idaho, Amending Allied Waste Services Fee Schedule Pursuant To The Solid Waste Contract Recycling Collection Services As Stated In Section 4.2 A "Customer Rates - Establishment" And Providing For Effective Date. Mayor introduces the issue. Dave Fisher, Allied Waste, I have Rachele Klein with me today also, provides Council an overview of the increase in the price of fuel and Allied Wastes fuel cost. We actually do the billing for the citizens of Eagle, we bill every quarter a month in advance. Discusses how the fuel cost will be billed. The bill will reflect the actual costs. We have updated the residential costs since the Public Hearing Notice. We are estimating that the first residential fuel charge will be approximately $.68. Displays a graph of Uncompensated Cost of Fuel- Eagle Residential and discusses the same. A number of cities that we have talked to, Mountain Home has accepted this and Caldwell has also accepted this. We are burning bio-diesel in the City of Eagle. We made this adjustment about a year ago. The cost above $2.55 we are asking our customers to help us and reimburse us for this cost. This works out to be about $.68 a household. This is about $2.20 a gallon we are asking the customers to help us with. General discussion. The City of Boise has actually been on a program like this for about three years. Ada County and Mountain Home have accepted this program. Weare preliminary with Star and Middleton and we are working with Nampa. We are going to be visiting Garden City. Your question "will this go down?" absolutely. If diesel fuel drops it will be reflected in the surcharge. Further general discussion. Huffaker moves to continue this so we can have a chance to review the Contracts and Addendums. Seconded by Semanko. Discussion. ALL AYES: MOTION CARRIES....... City Attorney Buxton: This is a Public Hearing so I would request that we go ahead with the testimony and you can continue this for your decision. Rachele Klein: discusses the measures they are taking to reduce fuel costs in the City of Eagle. Mayor opens the Public Hearing Page 5 K\COUNCIL\MlNUTES\Temporary Minutes Work Area\CC-08-12-08min.doc Bob VanArnem: 3049 S. Whitepost Way, reads a report on Allied Waste into the record. This was all based on the $.95 number. Discusses his increase in trash services. We are now paying above the average. Huffaker: My motion would be to keep the Pubic Hearing open and to continue this matter to the 26th of August. Seconded by Semanko. ALL AYES: MOTION CARRIES.............. . B. CPA-01-08 - Comprehensive Plan Map Amendment from Residential Rural to Residential Estates - John Vo!!ht: John Vogt, represented by Rick Collingswood of Toothman-Orton Engineering Co., is requesting a Comprehensive Plan Map Amendment to change the land use designation on the Comprehensive Plan Land Use Map from Residential Rural (up to 1 unit per 5 acres) to Residential Estates (up to I unit per 2 acres). The 40-acre site is located on the northeast corner of North Park Lane and West Beacon Light Road at 3632 W. Beacon Light Road. (WEV) Mayor introduces the issue. John Voght, applicant, I am here to discuss the site on North Park Lane and West Beacon Light Road. We have two applicants which have gone through the Planning and Zoning process. Provides Council an overview of how he has reached this point. Displays overheads and provides an overview of the application. Distributes copies of letters from people who have no objection to the Comp Plan Amendment and discusses the letters. Further discussion on development of the property and the Comp Plan Amendment. General discussion. Planner Baird-Spencer: Provides Council an overview of the application. Displays overheads and discusses the same. Mayor opens the Public Hearing Rick Milliron, I am in the opposed group that Mr. Voght pointed out. I moved to Eagle three years ago from Meridian. A housing project went around me in Meridian and livestock and houses don't mix. c.J. Thompson, 4831 Willow Creek Road, discusses what the community vision has been for this area of impact. Beacon Light was clearly a level of demarcation. Discusses the Planning and Commission approval of the annexation. What the PZ said was that development north of Beacon Light need to be in compliance with the Comp Plan. We want to maintain our lifestyle. We bought into the Comp Plan that everything north of Beacon Light would be 5 acres. One of my neighbors is not opposed to this but it doesn't mean that he is in favor. Kerry O'Neal, I live in Covenington Estates, I moved here 4 years ago for a lifestyle change. Before I bought my property I went to the City office and they informed me that this would left as 5 acres parcels. There are developers that are going bankrupt with one acre parcels. Jon Seel, 2906 Haven, I take exception with intensity of his development. The Comp Plan is a vision that people have bought into North of Beacon Light. We are here because we believe in that area. This is a special area, we want to keep this area the way it is. Sandy Smith, 3792 W. Houseman Court, I want to thank you for your service. It is nice out there, we like our little area. I love it out there and I love Eagle. Do the right thing. Steve Purvis, 3939 Brookside Lane, I am the Co-Chairman ofNAFCA, I'm here tonight to support Staffs decision. We have advocated and continue to support that this area be 5 acre Page 6 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-12-08min.doc parcels. This is a very unique area. I came here to thank you and ask you to adhere to your policy and code. Curtis Hopewell, 3525 N. Craft Way, my property boarders the eastern property of the proposed subdivision. In 1996 I purchased my property in Buckhorn Estates and at that time we were informed by the City that this would be 5 acre parcels. Discusses the letters provided by the Applicant in favor of his application. Only the people that are developing this property are going to benefit from this development. I am opposed to high development North of Beacon Light. Kathy Pennisi, 3675 N. Saddleman Place, bravo to your staff, Nichole, great staff report. There are 5 acres lots developed within the City of Eagle. Discusses the property owners that were stated as being in favor of the project. Bill Hines, 4886 W. Houseland Court, I am across the field from the property. It's up to Mr. Voght to demonstrate a change in condition. The only change he talked about was back 35 years. He is trying to create the change required to get a Comp Plan Amendment. Pat Minkiewicz, 3047 Deerfield Court, I live in Buckhorn Estates. I am happy that the City has preserved this area. I sent a letter and I assume you have it in your packet. We don't feel that Mr. Voght should get special treatment for his property. The only person that will benefit is Mr. V oght. He doesn't deserve anything special. Barb Jakel, 2862 N. Haven Drive, Mr. Voght stated that he has the right to make a profit offfrom his property. I feel that 5 acre parcels will remain. Discusses the expansion of Beacon Light Road. There is a big difference between 2 acre and 5 acre properties. We need to keep the flow of wildlife in the area. Dan Glivar, 3426 N. Croft Way, I am the President of Buckhorn Estates, the staff report was incredible and was re-educational. Distributes a letter to the Council. What makes Eagle special is that it is not Meridian and it is not Boise. I live here because of the rural area. Mr. Voght is entitled to make money on his property but not at the expense of the people around him. Beacon Light is the demarcation. Discussion on the development. Susy Nayler, Park Lane, I have lived here for years, my Grandparents lived here, my Parents lived here and now I live here. I have kept this 5 acres. John Voght, discusses the R T designation which no longer applies. Staff implied that I have been making things up. I would be happy to bring in the sketch plat that I was required to do. I apparently made up the proposed density of the foothills. It is interesting that nothing has changed since 1975. You allowed the City to come right to my doorstep. Discussion on ACHD's plan for the expansion of Beacon Light. My annexation is for all of my property, even the property that I live on. Letters speak for themselves. Mayor closes the Public Hearing General Council discussion. Guerber moves that in regards to CPA-01-08 - Comprehensive Plan Map Amendment from Residential Rural to Residential Estates that we deny the request and acknowledge the recommendations of Planning and Zoning. Seconded by Shoushtarian. ALL AYES: MOTION CARRIES.................. Council discussion on items on the Agenda that can be continued. Page 7 K\COUNCIL\MlNUTES\Temporary Minutes Work Area\CC-08-12-08min.doc Planner Williams, in regards to Item # D, the applicant has requested this be continued to September 9, 2008. Semanko, so moved. Seconded by Guerber. ALL AYES: MOTION CARRIES............ Guerber moves to continue Items #7C, 7E, 8A, and 8C to the Council meeting on August 26,2008. Seconded by Huffaker. ALL AYES: MOTION CARRIES............ C. CP A-02-08 - Comprehensive Plan Map and Text Amendment from Residential One and Residential Two to Business Park - Ed Priddy: Ed Priddy, represented by Ron Bath of Salmon Pointe Development, is requesting a Comprehensive Plan Map and Text Amendment to change the land use designation on the Comprehensive Plan Land Use Map from Residential One (up to 1 unit per acre) and Residential Two (up to 2 units per acre) to Business Park, and to establish a new planning sub-area within the Land Use Chapter of the plan. The +/- 129 acre site is located south of State Highway 44, bounded on the west by Eagle Island State Park and to the east generally by the alignment ofN. Ballantyne Road, specifically described in the application on file with the City of Eagle. (WEV) Continued to August 26, 2008 City Council meeting by previous motion. D. A-16-07/RZ-23-07 - SB/CH Land Company (Flack/Carlock). LLC: SB/CH Land Company (Flack/Carlock), LLC, represented by Ashley Ford with WRG Design, Inc., is requesting an annexation and rezone from RUT (Rural Urban Transition-Ada County Designation) to MU-DA (Mixed Use with a development agreement) with a Pre-Annexation and Development Agreement for a Mixed Use Development including +/- 235.57 acres of residential use (single-family and multi-family units) and +/- 52.1 acres of commercial uses. The 287.67- acre site is located at the Northeast corner of Beacon Light Road and State Highway 16. Continued by previous motion to September 9, 2008 City Council meeting. E. Resolution No. 08-25: A Resolution Of The City Of Eagle, Ada County, Idaho Amending Resolution No. 07-I9A, Providing Criteria To Eagle City Code Title 8 "Zoning", Chapter 4 "Off Street Parking And Loading", Section 4 "Additional Parking Regulations And Requirements", Subsection 3 "Joint/ Collective Parking Facilities" To Modify The Maximum Reduction In Number Of Parking Spaces For A Portion Of The Downtown Development Area; Providing Criteria To Eagle City Code Title 8 "Zoning", Chapter 2 "Zoning Districts And Maps, Article A "Design Review Overlay District", Section 7 "Landscape And Buffer Area Requirements", Subsection 0 "Alternative Methods Of Compliance", Paragraph 3 For Tree Retention, Tree Replacement Costs, And Waiver Provisions For Such Retention And Costs In A Portion Of The Downtown Development Area; Providing A Severability Clause; Providing For Duration; And Providing For An Effective Date. (JTL) Continued to August 26, 2008 City Council meeting by previous motion. 8. NEW BUSINESS: A. Appointment of a new Eagle Urban Renewal Agency member. Continued to August 26, 2008 City Council meeting by previous motion. B. Resolution No. 08-20: A Resolution Of The Eagle City Council, Eagle, Ada County, Idaho Amending The 2007 Comprehensive Plan; Removing The Chinden Planning Area, And Associated Updates; Affirming That Prescribed Notice And Hearing Requirements Were Met In Accordance With Title 67, Chapter 65, Idaho Code; And Providing An Effective Date. (NBS) Mayor introduces the issue. Page 8 K\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-12-08min.doc Planner Baird-Spencer: displays overheads and discusses the area that will be removed from the Comp Plan. General discussion. Guerber moves to approve Resolution No. 08-20, Amending The 2007 Comprehensive Plan; Removing The Chinden Planning Area, And Associated Updates; Affirming That Prescribed Notice And Hearing Requirements Were Met In Accordance With Title 67, Chapter 65, Idaho Code; And Providing An Effective Date. Seconded by Huffaker. ALL AYES: MOTION CARRIES............... C. Approval of renewal of short term lease agreement with the Idaho Transportation Department for east entry signage area. (MJE) Continued to August 26, 2008 City Council meeting by previous motion. D. URA 08/09 Budget and Repayment Schedule to the City. Mayor introduces the issue. Zoning Administrator Vaughan provides Council an overview of the proposed repayment to the City of Eagle. General discussion. Council concurs that the Urban Renewal Agency should publish their budget with repayment to the City of $70,243.18 and Council Member Huffaker will attend their meeting this Thursday and bring back infonnation to the Council at their August 19,2008 meeting more details on their revenues. 9. BUDGET DISCUSSION: Semanko moves to post to the web site the following: the Executive Department budget revised 7/28, the City of Eagle Revenue revised 7/28, the Building Department Budget revised 7/28, the Public Works Department Budget revised 7/28, the Capital Projects Park Fund dated 7/11/08, the Water Fund Budget revised 7/28, the Historical Commission budget revised 7/28, the General Administration Budget revised 7/28, the City Clerk Budget revised 7/28, the PZ Budget revised 7/28, the Arts Commission Comparison, the Library budget revised 7/28, the General Obligation Bond Fund-Library dated 7/16/08 no revisions by City Council, and any other expanded budget descriptions that I have missed that would correlate to the Notice of Public Hearing Budget that was published pursuant to the vote on July 29th. Seconded by Huffaker. Discussion. ALL AYES: MOTION CARRIES........ ... PRE-COUNCIL REPORTS: Mayor and Council's Report: Shoushtarian: I met with Senior Citizens and they want to know what is going on with the parking lot. Mike - I just got the concept plan today. I will be glad to meet with them next week. I have talked to Council member Huffaker about joining him as a liaison with the Urban 10. ADJOURNMENT: Huffaker moyes to adjourn. Seconded by Guerber. ALL AYES: MOTION CA~ES... Hearing no further business, the Council meeting adjourned at 12:50 p.m. Page 9 K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-12-08min.doc Respectfully submitted: A ("-+-'0 _I::.- ~~ SHARbN K. BERGMANN CITY CLERK/TREASURER ,.,,'......"" ,., 11::: '" ,.' .......\.~ * ~##4! ~ ,. u ......... ~ " <c,> ... ~E ... 0 '\ / 4. .. ~'l- '<..\ ':s:. \ : 0 I 0 ,...,~\ ~ : ! .....! Q" . -- ~: Q : . r. CI: 'ft.': '0::..... " ~ \ 0 ':"'( q,. 4. : il! ~'\. V r.- ..0..0 : .. """ .. -J ~". .. ~ .. I\'lC~.."',,,~ ~ ........ "v.... ~###, * S~ ~ ...... 1" ,., ""......', A TRANSCRlBABLE RECORD OF THIS MEETING IS AVAILABLE AT EAGLE CITY HALL Page 10 K\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-08-12-08mindoc EAGLE CITY COUNCIL PUBLIC HEARING SIGN-UP CPA -01-08 - Comprehensive Plan Man Amendment from Residential Rural to Residential Estates- John Voght August 12, 2008, 7:30 P.M. ADDRESS/ TESTIFY NAME TELEPHONE/E-MAIL YES/NO? PRO/CON 93F —5 / 79 'La1aN Eghwart C6v\O rs g1, -/k --1-1A0v,Ii„, 70\o&-- t24ZDI\1E L r'c'C r3r-i A v1 c .t -C 440v 7! ,k -AJ l C (-(--p-(?. cr, .N\ ba_ c_ c , Ott JE_ 140reivii/ S (A_s . E 100--)0R- /2, 0a--)o2 93. Z0 t o 25 get v c.?c-1 1/ /r VPS s V j Cc com 37? -2 0 /45e - G r VG'S swlou (5- 3i7/ '1,1 b c- (E -Lo sqlo \AoitAl no Cin No cam. 202- /V ©z/V . C(C) FT iia l Com`'Il t par�K � 359 d /t) CioiQ v / (2 / Resoluti s No. 0:-,' : Idaho Amendingpesolu No. Providing Title 8 "Vining , Chapter 4 "Off Street Par August 12, 2008, 7:30 P.M. a35 b.) -T- c \ocAI1-4' is W - ►ate) cki C- 4 T /2L \-2)1. ) c C afss7 �- A sJ 1'\a �'uSi 2c�cti. /( 11Nes ?,-Min�Ci`� i�� 3‘17 ci 3 //``//-s;-6 GE, 40 / (InA Na CI ,e_ y r(Iir) f; V C -t c (tut, CV L, ko 90 A) KcA-,&: o 1-' / 1 F-4 C 6 l/ /a/ick 42- 592(a /V (J •+ Nc.� j_;k .0!ty, agle City Code nd Loading" TT97--,F(7 A, A6> �- ea A/. Can (.(y, c_ek-,\) az A,' CoA/ EAGLE CITY COUNCIL PUBLIC HEARING SIGN-UP CPA -02-08 - Comprehensive Plan Map and Text Amendment from Residential One and Residential Two to Business Park - Ed Priddy NAME August 12, 2008, 7:30 P.M. ADDRESS/ TESTIFY TELEPHONE/E-MAIL YES/NO? PRO/CON NAME EAGLE CITY COUNCIL PUBLIC HEARING SIGN-UP A-16-07/RZ-23-07 - SB/CH Land Comnanv (Flack/Carlock), LLC August 12, 2008, 7:30 P.M. ADDRESS/ T STIFY TELEPHONE/E-MAIL /NO? PRO/CON , I, 1A-- t\fy,,,t, clQaviiv-s . v,„ J-- _ ,,, i M ) ( �a,,, r p 7) 1. x (/, � T f / (I % «,#4)-4 ra Ca' Rd ( r; (Y( k_ v 4 (' t:,i L— J _ U JC J 2c cetAce,0 Sd�, r.61. -110v f-(31'7(0 EuMf.i),-1 3I 7 f LC)D f2F-i G7 11-1 z i-1-51Wy lad 0-1-72 i72 c -vvi u i Nx.0 C; . 1 rJ Qi7`le-1 Lt S 00 I cxd N- 1 e0.31 --AK COL 22 C7 Li 7 1v' o fic) 1 G1�1 I Grivico 2 ,� 3y (o �f EAGLE CITY COUNCIL PUBLIC HEARING SIGN-UP A-16-07/RZ-23-07 - SB/CH Land Company (Flack/Carlock), LLC August 12, 2008, 7:30 P.M. EAGLE CITY COUNCIL PUBLIC HEARING SIGN-UP Resolution No. 08-25: A Resolution Of The City Of Eagle, Ada County, Idaho Amending Resolution No. 07-19A, Providing Criteria To Eagle City Code Title 8 "Zoning", Chapter 4 "Off Street Parking And Loading" August 12, 2008, 7:30 P.M. NAME ADDRESS/ TESTIFY TELEPHONE/E-MAIL C(.,(\ .Qc.ko•Wre-,6\vtA.',.A .( (2`)•- Jff C�1� ✓ C 10/24-,&,/ (Pi 3 d/120„,,z/e, S)--, u 1\6QaGlo W U:.1SY\A(RD Ctk)rvGe- SE G-\-ry 3 7o3/?y'I `rvs„M kc.+fit Dr=vEwPr' Dovirvrt-vvwryPrKttfl AC) _s+kow P\l Iry ti‘ ©ITpt. /1-14. vFTHE PA1ZG 5pf-6-E5 514+ fi �OPO5-eJ oPof &lc — No -- (5.1...1t) gvo YES/NO? PRO/CON ✓)0 CL" Ttre ge-wktc(ZE L_ VF 1 i -r Ek F IAJ N 1V tV w c:O ANY }<1� S Q.FISAk,2-\4) ►SJS t,,w,vi c)w o c8 c RE-- ‘t.\v2-o YN.1 t1 O ive SrAcE S1 c& 2E= F Fo,k ANY CUM - C_)A-L EAGLE CITY COUNCIL PUBLIC HEARING SIGN-UP Proposed fee increase for a fuel surcharge in the amount of $0.95 a month be added to the current amount billed per Allied Waste Customer NAME A0-8 A) 4,0E1_ 'bo,,ut 5keR. August 12, 2008, 7:30 P.M. ADDRESS/ TELEPHONE/E-MAIL 932- e7117 5 Arse_ 04 Pk0 v e TESTIFY YES/NO? PRO/CON y s cc �l EAGLE CITY COUNCIL PUBLIC HEARING SIGN-UP Proposed fee increase for a fuel surcharge in the amount of $0.95 a month be added to the current amount billed per Allied Waste Customer August 12, 2008, 7:30 P.M. Date: ; - 9- b V David Hart 4144 W Houseland Ct Eagle, ID 83616 To: City of Eagle Re: Comprehensive Plan Amendment - Vogt Farm NE Corner of Beacon Light Road & Park Lane It is my understanding that Mr. Vogt is trying to amend the Comprehensive Plan for his property, so that the density is changed from one unit per five acres to one unit per two acres. I hereby withdraw my previous objections to this Comp Plan Amendment request. I have no objection to Mr. Vogt's proposed development for his property. Sincerely, David Hart From Daniel and Sheila Beal 4130 Beacon Light Rd. Eagle ID 83616 8/12/08 To Whom it May Concern Regarding Jon Vogt's plan to subdivide his acreage;We have reviewed and are not at all opposed to his comprehensive plan. Our place borders Jon's land on the west for hundreds of feet. There should be a transitional size lot between south of Beacon Light and the 5 acre pieces to the north.;especially if city services are brought in. According to ACHD, Beacon Light will be widened shortly and this should be considered in planning for the future. Jon's proposed subdivision will only have a positive impact. . Sincerely Daniel I. Beal Sheila R. Beal 4130 Beacon Light Rd. Eagle, ID 83,616 Date: eb le 8 Lee Proctor 2795 N Park Lane Eagle, ID 83616 To: City of Eagle Re: Comprehensive Plan Amendment - Vogt Farm NE Corner of Beacon Light Road & Park Lane It is my understanding that Mr. Vogt is trying to amend the Comprehensive Plan for his property, so that the density is changed from one unit per five acres to one unit per two acres. I have no objection to this Comp Plan Amendment request. I have no objection to Mr. Vogt's proposed development for his property. Sincerely, -ai —1 6. - te- Lee Proctor Date: Name Address To: City of Eagle eq16 6 nn i USS e� 35s 1,1 geztc% Lr.50--(ZJ. E5L4O 936(b Re: Comprehensive Plan Amendment - Vogt Farm NE Corner of Beacon Light Road and Park Lane It is my understanding that Mr. Vogt is trying to amend the Comprehensive Plan for his property, so that the density is changed from one unit per five acres to one unit per two acres. I have no objection to this Comp Plan Amendment request. I have no objection to Mr. Vogt's proposed development for his property. 2 Date: 8 S D g Name Yr) dr..CJ ! i t-r'In ems' Address A73 g LP "a—r 1\1'0 to Q4/83101 To: City of Eagle Re: Comprehensive Plan Amendment - Vogt Farm NE Comer of Beacon Light Road and Park Lane It is my understanding that Mr. Vogt is trying to amend the Comprehensive Plan for his property, so that the density is changed from one unit per five acres to one unit per two acres. I have no objection to this Comp Plan Amendment request. I have no objection to Mr. Vogt's proposed development for his property. Sincerely, Date: p- V' t C Name rt -1-061 1 [.ern C Address 7 3 $ W Def4r.A /deli thr To: City of Eagle Re: Comprehensive Plan Amendment - Vogt Farm NE Corner of Beacon Light Road and Park Lane It is my understanding that Mr. Vogt is trying to amend the Comprehensive Plan for his property, so that the density is changed from one unit per five acres to one unit per two acres. I have no objection to this Comp Plan Amendment request. I have no objection to Mr. Vogt's proposed development for his property. Sincerely, Cc Er -4Q r August 6, 2008 Dear Eagle City Council: RECEIVED & FILED CITY OF EAGLE AUG 0 7 2008 File: Route tn. As a resident of Buckhorn Estates , I support a recommendation to deny the application of CPA -01 -08 -John Vogt request for a change in zoning. As you can see on the vicinity map, filed March 24, 2008, this entire vicinity is zoned for 5 acre lots. All the other surrounding builders and neighborhoods have complied with this zoning rule. Many other items have gone before this committee with a request for rezoning to smaller size lots, north of BLR and have also been denied. To approve this particular article is highly inconsistent to the already established standards of the Comp. Plan. Rezoning this area will lead to inconsistency and overcrowding compared to the existing neighborhoods, plus, a higher amount of funding for extending and installing city water and sewer lines . It goes against the tradition of preserving the integrity of the AOI for protection of habitat and wildlife and space for equestrian use. Approving this application will forever change the residential rural environment which has been maintained and treasured by the surrounding neighborhoods, including my neighborhood, Buckhorn Estates. This area has also just been slated as the new Eagle Wine District. This is an area that requires more open land to thrive. I just returned from a trip to Escondido, Ca and was able to tour their vineyard areas which were absolutely beautiful. They treasure and protect their open acreage plans. As cities continue to grow, it becomes extremely important to avoid over crowding. These larger parcels then become the most sought after and monetary valued because of their acreage. Let us continue to follow the zoning rules that are already established and not let someone's greed change these already established zoning plans. Thank you for the opportunity to speak. 9 a' Karen Jordan 3417 N. Croft Way Eagle Idaho 83616 • .. Cc E ---/.2-c, r 0. August 12, 2008 Hand Delivered to Earle City Council at 8/12/08 Meeting Eagle City Council City Hall Eagle, ID 83616 Re: CPA -01-08 John Vogt Request for Comp Plan Amendment (AXI) Honorable Councilmen: My name is Dan Glivar, and I am the current residing President of the Buckhorn Estates (West) Homeowners Association, and this letter is written on behalf of myself and at least a dozen other homeowners in our subdivision who are requesting that Eagle City Council deny Mr. Vogt's request to amend the current Comprehensive Plan. The 39 -acre parcel that is the subject of this application is directly adjacent to our subdivision, which is comprised of 48 fully -developed, built -out residential/rural lots (except for three vacant lots), all greater than 5 acres. In fact, the proposed development would border at least four of our homeowners' properties, and several others in Covington Place, the rural/residential subdivision to our west and the development's north, which also is comprised of fully -developed (built -out) residential lots, all greater than 5 acres. Every homeowner in our subdivision purchased their lots under the current zoning designations, which requires residential lots of greater than 5 acres in this area. Not only have these zoning restrictions been in place for decades, but the recently revised Comprehensive Plan, under which many new developments in this area have had to comply, also calls for minimum 5 acres residential lots. There is no reason (let alone a compelling reason) in this case to vary from those standards. In fact, any variation from such standards would result in unfair and unjust treatment of the current residents in this area as well as other developers who have moved forward under the existing Comprehensive Plan in good faith. Mr. Vogt's real reason for annexation and rezoning for higher density lots is simple — higher density subdivisions with more homes yield more profit for the developer. The effect on the existing surrounding residential lots and the character of the area generally is irrelevant to him in that regard. His attempted justifications are indeed thinly disguised, and rely primarily on three assertions: (1) smaller lots will allow for the extension of City water and sewer services, (2) his development would provide "an attractive transition to, and valuable visual and noise buffer for the existing 5 -acre lots adjacent to the proposed development", and (3) smaller lots provide for an "ideal transition from the 2 lots per acre development to the south to the one lot per 5 -acre development to the north and east" [Buckhorn Estates]. Smaller Lots: Mr. Vogt states that "it would be unconscionable for the City of Eagle officials to require a 5 -acre lot density within their city limits." Unfortunately, this is Mr. Vogt's view of the world. His application nearly contends that denial of less than 2 -acre lots on his 39 acres would r cause the entire City plan for extending water and sewer services to other developments to become untenable. Truth is, if developed under the current zoning requirements and Comprehensive Plan vision, this 39 -acre parcel would yield at most 7 new homes with corresponding wells and septic systems. This would be a nezlizible increase in wells and septic systems given the current number already existinz within the AOI. Finally, Mr. Vogt makes an unreasonable and unfounded assertion that approval of his development would "allow for the extension of the public water and sewer systems, which will create benefit for other properties and future development". I'm sure such progress will be made regardless of his development. Visual and Noise Barrier: Mr. Vogt's contention that his development would create "an attractive transition to, and valuable visual and noise buffer for the existing 5 -acre lots adjacent to the proposed development" is ludicrous, in the most friendly of terms. I find it (once again) grossly presumptive and inappropriate for Mr. Vogt to claim that he knows what is best for the people who live in the bordering development and who are obiectinz to his application! Moreover, I have been unable to find anyone in our subdivision or in any neighboring development who believes that the rooftops of 18 new homes would provide such an attractive noise and visual barrier. As to the "6 -foot high landscaped berms" he plans for each side of the "internal park" — this is TOTALLY out of character for a development north of Beacon Light. In fact, I can't think of a single development along Beacon Light Road, west of Eagle Road, where there is such a berm. This demonstrates how out of touch Mr. Vogt is with the surrounding developments, and provides further evidence of why his proposed development is out of character with adjacent land and should be denied. Transition: First, we believe that the Comprehensive Plan was thoroughly vetted, debated in open forum, and drafted to handle a comprehensive vision of the transition of lots in Eagle and its Area of Impact. Mr. Vogt was aware of that ongoing process, had the same chance to participate in it as the rest of us, and should abide by it in the same manner as the current developments and developers. This issue has been resolved after much input from all parties, and he is once again trying to reopen it. Second, it is non-sensical to compare developments north of Beacon Light to developments to the south of Beacon Light, as that road itself (as well as Park Lane) provides the "natural barrier of transition" and such fact is recognized by the Comprehensive Plan by how those roads are the lines for transitioning. Third, isn't the large open parcel directly across from Mr. Vogt's proposed development to the west still zoned for 5 - acre residential/rural lots? Azain. Mr. Vogt's smaller lots would not create a transition from the larger and more rural lots, but a balkanized and strangely misplaced pocket of higher density living. Mr. Vogt has continuously filed applications for this parcel that have been rejected (previously by the County). He simply refuses to comply with the rules and standards that are required of all other developers, zoning requirements, and the Comprehensive Plan. What he always fails to address is the character of Eagle's current AOI. This area, recently designated as a wine district, is home to some of the only remaining habitat for red-tailed hawks, pheasant, California quail, fox, coyotes and other wildlife. The open space provided for by larger acreage is what makes this corridor special and worth preserving. Mr. Vogt's plans to create barriers, berms, landscape buffers, rooftops and roads is exactly the opposite of what surrounds that acreage right now. All 2 it takes is a Sunday drive by the subject parcel to understand why what he proposes is so outlandish and inconsistent with Eagle's AOI. Easement Issue: For the record, Mr. Vogt received both State and Federal funds to create wildlife habitat, wind barrier, and to bury open irrigation ditches on the east and north boundaries of his property, all in the name of rural farming, which would appear to no longer be applicable. The westerly portion of property he uses for "farming purposes" also is subject to a superior easement held by Buckhorn Estates that has been recognized both by the courts and City of Eagle as an irrigation, drainage and waste water easement. Sometime during 2008, without notice to or consent from the Buckhorn HOA or any of the affected landowners, Mr. Vogt built a mixed barbed wire/ sheep wire fence in violation of the terms of his own easement grant and in clear and direct violation of state statutes and the Buckhorn easement, thereby fencing off the HOA from its existing, superior easement. Accordingly, he has now created a situation where litigation is certain to occur when the Buckhorn Estates West HOA needs to access its buried pipe or telephone utilities in that easement area because his fencing and planted trees and bushes will have to be removed to conduct any construction or repair activities, and he has made it clear that he will not do so himself, and if anyone else does, he will file a lawsuit against them. While it may not be the City's obligation to resolve such disputes as part of this process, I think it would be in the best interests of Mr. Vogt, the City, his future development, and the affected Buckhorn Estates (West) homeowners to have this issue resolved prior to any approval of his application, to ensure the future peaceful use of the respective properties and not merely delay the inevitable. In closing, we respectfully request that you deny this Comprehensive Plan Amendment request. Regards, Dafiiel J. Glivar President, Buck l orn Estates (West) Homeowners Association 38785% 3 Downtown Eagle Community Preference Survey: Executive Summary • 99% of the respondents self -identified themselves as residents and/or land owners within the City. • 51% of the residents have lived in the City for 5 years or more. • 60% were not residents during the drafting of the 2000 Eagle Comprehensive Plan. • 75% of the respondents did not take part in the community visioning sessions. • 61 to 72% of all respondents supported the current comprehensive plan language concerning downtown. • 44% of all respondents stated concerns about promoting employment outside and adjacent to the Downtown area. • 72% of respondents supported the removal/overcoming of barriers limiting connectivity to the rest of the City (River, State Highway System, & topography) • 62% of respondents work 5 or more miles from their home. MI= Downtown Eagle Plan: Community Preference Survey Downtown Eagle Plan: Community Preference Survey June 30, 2008 1. What is your age? 45 - 40- 35- 30 - 25- 20- 15- 10- ,5- 0 18-29 years :i0-44 years t 45-64 year 65 years and older Item Count Percent % 18-29 years 4 6% 30-44 years 26 37% 45-64 years 38 54% 65 years and older 4 6% Total responses to this question: 71 Powered by SurveyGizmo 2. How would you describe your affiliation with the City of Eagle? 30- Item 0- 'resident Land Owner Business Owner Employee Visitor/Patron Item Count Percent 0/0 Resident 49 69% Land Owner 21 30% Business Owner 14 20% Employee 17 24% Visitor/Patron 9 13% Total responses to this question: 71 3. How long have you lived, worked or owned land in Eagle? I'm just a visitorlpatron (8%) Over 20 years (11%) 11-20 years (20%) Less than 1 year (4%) 6-10 years (20%) Item Count Percent 0/0 Less than 1 year 3 4% 1-2 years 13 180/0 3-5 years 13 18% 6-10 years 14 20% 11-20 years 14 20% Over 20 years 8 11% I'm just a visitor/patron 6 8% Total responses to this question: 71 4. Which of the following best describes where you live, work or own land within the City of Eagle? North of Beacon Light Fid Between Beacon Light Rd Floating_ Feather Fr1 (forth of South of State State Highway 44 Highway 44 but south but west of of Linder Rr r,tira7 Ori the Nand South of DowntcrAtn None of The Boise (north of the above River but SH44 north of between Chinden Edgewood & RF.r1 R:,tb,nivne Other Item Count Percent North of Beacon Light Rd. 11 15% Between Beacon Light Rd. & Floating 10 14% Feather Rd. North of State Highway 44 but south 17 24% of Floating Feather Rd South of State Highway 44 but west 2 3% of Linder On the Island 2 3% South of the Boise River but north of 4 6% Chinden Blvd. Downtown (north of SH44 between 19 27% Edgewood & Ballantyne) East of Old Horseshoe Bend Road 1 1% None of the above Total responses to this question: 71 8 11% 5. How Did you hear about this survey? City/Chamber Website (30%) Friend/Personal Contact (21 %) E—mail Notification (19%) Item Count Percent % City/Chamber Website 21 30% E-mail Notification 13 19% Friend/Personal Contact 15 21% Other 21 30% Total responses to this question: 70 6. Did you take part in the community Visioning Sessions held in April and May? .n No No, but I hwre reviewed the result Item count Percent % Yes 18 25% No 34 48% No, but I have reviewed the results 19 27% Total responses to this question: 71 7. How well does the statement below capture your vision for Eagle? We envision that in the future Eagle will be: economically strong with a distinct downtown economic center, providing diversified employment and housing opportunities, an economically strong city that fosters local business and clean industry. Somewhat (24%) Very (37%) Item Count Percent % Very Somewhat 17 Neutral 8 Not very 8 Not at all 11 26 37% 24% 11% 11% 15% Don't know 1 1% Total responses to this question: 71 8. How well does the statement below capture your vision for Eagle? City of Eagle citizens envision their future town as a well-planned community that encourages diversified living and housing opportunities, fosters economic vitality that offers jobs for residents, and provides places for people to recreate and enjoy Eagle natural beauty. Somewhat (24%) Very (46%) item Count Percent Very Somewhat 17 32 46% 24% Neutral 7 10% Not very 4 6% Not at all 10 14% Total responses to this question: 70 9. How well does the statement below capture your vision for Eagle? Downtown is suitable primarily for development that accommodates and encourages further expansion and renewal in the downtown core business area of the community. A variety of business, public, quasi -public, cultural, residential and other related uses are encouraged. • The greatest possible concentration of retail sales and business is to occur in this land use designation. • Pedestrian friendly uses and developments are encouraged. Very ..r z..,- (40%) Not very (9%) Somewhat (23%) Item Count Percent % Very 28 40% Somewhat 16 23% Neutral 6 9% Not very 6 9% Not at all 14 20% Total responses to this question: 70 10. How well does the statement below capture your vision for Eagle? Encourage the preservation of unique historical features of Olde Towne Eagle; (see planning area map below) that encourages preservation of historic structures and encourages new development to design within the historical context of the area with special concern being places on sizing and scale in relation to the historical structures. Not at all (21%) Not very (7%) Neutral (9%) Other (1%) Very (34%) Somewhat (27%) Item Count Percent % Very Somewhat 19 27% Neutral 6 9% Not very 5 7% Not at all 15 21% Don't know 1 1% 24 34% Total responses to this question: 70 11. How well does the statement below capture your vision for Eagle? Encourage commercial and employment growth adjacent to the Olde Towne area (see planning area map below). Promote additional employment opportunities to expand the economic base by encouraging the growth and expansion of businesses and industry and attracting additional business and industry so residents will be provided with adequate commercial facilities and employment within the City of Eagle. Not very (12%) Not at all (22%) Very (25%) Neutral (21%) Somewhat (21%) Item Count Percent % Very Somewhat 14 21% Neutral 14 21% Not very 8 12% Not at all 15 22% 17 25% Total responses to this question: 68 12. How well does the statement below capture your vision for Eagle? Promote Eagle as a Live, Work and Play community in which residents do not have to leave the City for services, entertainment, commercial goods, or employment. Somewhat (26%) Item Count Very 28 Somewhat 18 Neutral 7 Not very 3 Not at all 13 Total responses to this question: 69 Very (41%) Percent % 41% 26% 10% 4% 19% 13. How well does the statement below capture your vision for Eagle? Promote a well connected community in which residents are able to move throughout the City to emergency services, entertainment, educational, and/ or recreational uses without the Boise River, State Highway System (SH 44 bypass, SH 55) or topography being a barrier. Not at all (16%) it Very Not very i .. ' i� (40%) (13%) f Neutral (9%) Somewhat (23%) Item Count Percent % Very Somewhat 16 23% Neutral 6 9% Not very 9 13% Not at all 11 16% 28 40% Total responses to this question: 70 4 14. Where is the above development type appropriate? (Multiple planning areas/districts can be selected) Single Family detached (4-5 units per acre) 15- 14- 5- 0- Boson Dry East East North North Olde ka Creek Gatew Mate Charm Eagle To;vre Cross ay el Road II- Fl.aza. River fiocKy. Mount yin Stier Wet Wes,t 1Vest r pan Balla Gatew State ntyr,e by VIIn i Not Other rig in Creek Ea:tle Item Count Percent Bosonka 29 44% Civic Center 7 11% Dry Creek Crossing 19 29% East Gateway 31 47% East State 19 29% North Channel 18 27% North Eagle Road 23 35% Olde Towne 12 18% Plaza 12 18% River 14 21% Rocky Mountain 9 14% Stierman 25 38% West Ballantyne 31 47% West Gateway 14 21% West State 17 26% Winding Creek 22 33% Not in Eagle 9 14% Total responses to this question: 66 15. Where is the above development type appropriate? (Multiple planning areas/districts can be selected) Senior housing/ Apartment Uses (8-15 units per acre) 25- 20 - 15- 10- • • II a Boson Civic Dry East Eazt North North Olde ka Cente Creek Gatew State Charm Eagle Towne r Crnay el Road ing Plaza Fiver Forl:y. Mount am Steer Kari West Bolla ntyne .. Vie -s1 West %i ith Gatew State rig ay Creek Other Item Count Percent % Bosonka 24 36% Civic Center 16 24% Dry Creek Crossing 18 27% East Gateway 25 38% East State 27 41% North Channel 16 24% North Eagle Road 23 35% Olde Towne 15 23% Plaza 17 26% River 14 21% Rocky Mountain 12 18% Stierman 19 29% West Ballantyne 14 21% West Gateway 17 26% West State 21 32% Winding Creek 22 33% Not in Eagle 5 8% Total responses to this question: 66 16. Where is the above development type appropriate? (Multiple planning areas/districts can be selected) Single Family detached small lot development (6 units per acre) 4n- 35- 5- 30- 3 - 25 2r A n— . EUson Crvic Dry East East North Nc'rth Dade Plaza ka. Cente Creek Gatew State Chann Eagle To•,a'ne r Crass ay el Foci nig River Pocky Stier West West !Vest Wind' Other Mount man EraAa Eiatew State ng arra ntyne 7.1 Creek Item Count Percent % Bosonka 30 45% Civic Center 15 23% Dry Creek Crossing 14 21% East Gateway 19 29% East State 23 35% North Channel 24 36% North Eagle Road 19 29% Olde Towne 26 39% Plaza 34 52% River 23 35% Rocky Mountain 19 29% Stierman 18 27% West Ballantyne 15 23% West Gateway 11 17% West State 24 36% Winding Creek 25 38% Not in Eagle 5 8% Total responses to this question: 66 17. Where is the above development type appropriate? (Multiple planning areas/districts can be selected) Courtyard -oriented townhomes with rear garages (5-6 units per acre) 45- 40- 35- 30 - 25- 20- 15- 10- 0 Boson Civic Dry East Est ••JortF North Olde Plaza Five Rocky Stier "a'/et 4'/est 'West And' Other Ea Cente Creek Gate•,' State Charm Ede Towne Mount rrrn Bah Gate•+v Estate rig r C res; oy el Road am ntyre ay Cr eek rnry Item Count Percent % Bosonka 29 44% Civic Center 12 18% Dry Creek Crossing 20 30% East Gateway 23 35% East State 22 33% North Channel 19 29% North Eagle Road 20 30% Olde Towne 15 23% Plaza 15 23% River 26 39% Rocky Mountain 14 21% Stierman 23 35% West Ballantyne 25 38% West Gateway 22 33% West State 26 39% Winding Creek 40 61% Not in Eagle 7 11% Total responses to this question: 66 18. Where is the above development type appropriate? (Multiple planning areas/districts can be selected) • Condominium development (attached 8-10 units per acre) 30- 0- 25- 25- 20 - 20- 15. t5. l A 0�^._ 1 i J T --r- Boson Bo=son Crvie Cary East East North North Olde F1aza. Fiiver Rocky .,tier Ka. Cerate Creel: Gatew State Ch nn Eagle Towne Mount man r Crass ay el Road ain Inc West Wast West Wind Other Ballo. Gatew State ng ntyne ty Creek Item Count Percent % Bosonka 23 35% Civic Center 16 24% Dry Creek Crossing 20 30% East Gateway 19 29% East State 28 42% North Channel 23 35% North Eagle Road 19 29% Olde Towne 16 24% Plaza 22 33% River 23 35% Rocky Mountain 18 27% Stierman 20 30% West Ballantyne 20 30% West Gateway 16 24% West State 20 30% Winding Creek 31 47% Not in Eagle 8 12% Total responses to this question: 66 19. Where is the above development type appropriate? (Multiple planning areas/districts can be selected) Accessory Dwelling Units "Granny F|at" (A small unit located above the garage of a single family home - may not be counted in the density of the overall area) 0' / | ` � BozcnCiw L'r, Eut E -at North North Olde Cente Creee5atew State Chun Eagle Towne , C/o.!? av el Road i`y ~ � � — --r- Su,' We31 \Andi Not Mount mar. amla aafowmote ng in City of Eagle Zoning & Subdivision hamar/1008 • •• WE WEST GATEWAY -N* WEST BALLANTYNE State St. Hwy 44 Floating Feather Road DRY CREEK CROSSING vo coO 'EAGLE CITE „1TIERMA' OLDE? E TOWNE r • L I17 --- IOSANKA EAST STATE ROCKY MOUNTAIN EAST GATEWAY w RIVER CITY OF EAGLE Downtown Area Legend DOWNTOWN BOSONAKA CIVIC CENTER DRY CREEK CROSSING EAST GATEWAY EAST STATE NORTH CANNEL 11111 NORTH EAGLE ROAD OLDE TOWNE ME PLAZA 1 RIVER - ROCKY MOUNTAIN STIERMAN WEST BALLANTYNE MI WEST GATEWAY L_..° WEST STATE WINDING CREEK