Minutes - 2008 - City Council - 06/17/2008 - Regular
V
EAGLE CITY COUNCIL
Minutes
June 17,2008
PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m.
1. Update on first edition of The Eagle Informer. Tim Tower provides Council an overview
on publication of the first issue. Distributes a written statement and reads it to the Council.
General discussion.
2. Allied Waste will discuss rates and review Eagle's First Spring Clean event. Rachele
Klein, Allied Waste Services, City's initial point of contact. Present the Mayor with a matted
picture of the brochure support recycling. We participated with Eagle Fun Days to establish
recycling for the day. 1/3 of the trash from that event was recycled. Gives a report on the
first Eagle Spring Clean Up. It went well and people would like to have more notice.
Discussion on Fall Clean Up. General discussion.
Dave Fisher, General Manager of Allied Waster, discusses the rate structure adopted by the
City. Other cities are now looking at a similar type ofrate structure. General discussion.
Dave Fisher, discusses how the price of fuel is directly affecting their cost of operation. We
use 2,900 gallons of bio-diesel in the City of Eagle. Diesel is increasing faster than price
index and we have a clause in our contract that we can come to the City for a CPI
adjustment. We are working with all of the cities we service in adding a fuel surcharge. We
bill quarterly for the City. The City of Eagle puts out about 50% more trash than other cities
in the Valley. Most of this is yard waste. We would like to work with residents to mulch
their grass. General discussion.
3. Mayor and Council's Report: Moved to end of Agenda
4. City Engineer Report: Moved to end of Agenda
5. City Clerk/Treasurer Report: Moved to end of Agenda
6. Zoning Administrator's Report: Moved to end of Agenda
7. City Attorney Report: Moved to end of Agenda
8. Public Works Director' Report: Moved to end of Agenda
REGULAR COUNCIL AGENDA: 7:30 p.m.
1. CALL TO ORDER: Mayor Bandy calls the meeting to order at 8: 15 p.m.
2. ROLL CALL: GUERBER, HUFFAKER, SHOUSHT ARIAN, SEMANKO. All present. A
quorum is present.
3. PLEDGE OF ALLEGIANCE: Eric Jakey leads the Pledge of Allegiance.
4. PUBLIC COMMENT: Eric Jakey, distributes a written statement in regards to the
recycling at Eagle Fun Days to the City Council and reads the statement into the record. General
discussion.
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C.J. Thomson, Willow Road, I extend to you an invitation for a tour at your meeting last week.
We would have to wait to get you scheduled on a horse tour. In the alternative we can get you in
a SUV for a tour. Discussion on the upcoming Agenda items with the County that she addressed
at the last City Council meeting.
Council Member Guerber: The City has written a letter to the County and someone from the
Planning and Zoning Staff will be attending the meeting to testify.
Further General discussion.
I wanted to point out to you that we have two similarly items on the ACHD Agenda. If you think
it would be valuable we could do a coordinated response. General discussion.
Guerber moves to amend the Consent Agenda: 1. Eliminate Item #5A. Claims Against the
City; 2. Add as Item #C the appointment of Bob Niblett to the Transportation Committee;
3. Add as Item #D a request for an Open Container Permit; and add an Executive Session,
I.C. 67-2345(1) pending and threatened litigation, I.C. (b) personnel and (c) Acquisition of
private property. Seconded by Huffaker. ALL AYES: MOTION CARRIES...............
CONSENT AGENDA:
. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the City Council.
. Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims Against the City. Removed from the Consent Agenda
B. Minutes of June 10,2008 special meeting.
C. Appointment of Bob Niblett to the Transportation Committee.
D. Open Container Permit for Travis Jensen.
General discussion.
Semanko moves to approve the Amended Consent Agenda. Seconded by Huffaker. ALL
AYES: MOTION CARRIES..............
6. UNFINISHED BUSINESS:
A. DR-19-08 - Multi-tenant Office/Retail and Apartment Buildinl! - Yesterday
Properties. LLC: Yesterday Properties, LLC, represented by Shawn Nickel, is requesting
design review approval to construct a 2,S03-square foot multi-tenant office/retail and
apartment building (l,OS7-square feet first floor and 1,446-square feet second floor). The
O. I 68-acre site is located on the east side of North 2nd Street approximately ISO-feet n0l1h of
East State Street. (WEV) This item was continuedji-om the June 10, 2008 meeting.
Mayor introduces the issue.
Bill Mr. Nickel had a conflict and has request that this move forward on the agenda as
presented unless there are concerns that would cause changes to occur to the application and
in that event he is requesting that this be continued to the next meeting. General discussion.
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General Discussion.
Semanko moves to continue DR-19-08 - Multi-tenant Office/Retail and Apartment
Building - Yesterday Properties, LLC, to the next City Council meeting. Seconded by
Guerber. ALL AYES: MOTION CARRIES...........
B. Final Plat Extension of Time for The Shores Subdivision (Phase No.2) - Rockv
Ridee Construction dba South Channel. LLC: Rocky rIDGE Construction dba South
Channel, LLC, represented by Steve Holt, P.E., with Toothman-Orton Engineering Co., is
requesting a two (2) year extension of time for final plat approval for The Shores Subdivision
(Phase No.2), a residential subdivision consisting of 41-lots (30-buildable, II-common).
The Shores Subdivision (Phase No.2) consists of 41.90-acres and is located on the west side
of Eagle Road, south of Two Rivers Subdivision No.3 and Two Rivers Subdivision No.8.
(WEV) This item was continuedji-om the June 10, 2008 meeting.
Mayor introduces the issue.
Planner Williams: Provides an overview of the request for extension of time.
Huffaker moves to approve the Final Plat Extension of Time for The Shores
Subdivision (Phase No.2) - Rocky Ridge Construction dba South Channel, LLC
Seconded by Shoushtarian. ALL AYES: MOTION CARRIES.....................
C. Ordinance No. 602 - Prohibitine uncovered loads: An Ordinance For The City Of
Eagle, Idaho Chapter 5, Police Regulations, Adding Chapter I I, Prohibition Of Uncovered
Loads, Exceptions, Establishing A Penalty And Providing An Effective Date. (PB) This item
was continuedji-om the June 10, 2008 meeting.
Mayor introduces the issue and provides the Council with an overview of the need for this
ordinance.
City Attorney Buxton: Discussion on the legal issues in regards to this ordinance. This is an
issue that if it is litigated my recommendation to all of the cities that I represent is that we let
the big ones fight this out. I don't recommend that any of my cities that I represent be on the
front lines.
General Council discussion.
Semanko moves to continue Ordinance No. 602 - Prohibiting uncovered loads
until the June 24, 2008 City Council meeting in order to find out if a legal analysis has
been completed. Seconded by Huffaker. ALL AYES: MOTION CARIES..............
D. Ordinance No. 580 (Svmphonv Square): An Ordinance Annexing Certain Real
Property Situated In The Unincorporated Area Of Ada County, Idaho, And Contiguous To
The Corporate Limits Of The City Of Eagle, To The City Of Eagle, Idaho; Establishing The
Zoning Classification Of Said Real Property Described Herein; Amending The Zoning Map
Of The City Of Eagle To Reflect Said Changes; Directing That Copies Of This Ordinance Be
Filed As Provided By Law; And Providing An Effective Date. (WEV) This item was
continuedji-0111 the June 10,2008 meeting.
Mayor introduces the issue. This is actually changing the Zoning Classification.
Guerber moves, pursuant to Idaho Code, Section 50-902, that the rule requiring
Ordinances to be read on three different days with one reading to be in full be dispensed
with, and that Ordinance #580 are considered after being read once by title only. Guerber
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reads Ordinance #580 by title only. Seconded by Semanko. ALL A YES: MOTION
CARRIES............. ....
Guerber moves that Ordinance #580 be adopted. Guerber withdraws his motion.
Planner Williams: provides an overview of the zoning change requested by Symphony Square.
General discussion.
Guerber moves that Ordinance #580 be adopted. Seconded by Semanko. ALL A YES:
MOTION CARRIES..................... .... ... .......
E. Ordinance No. 597 (Eaele Gatewav South): An Ordinance Annexing Certain Real
Property Situated In The Unincorporated Area Of Ada County, Idaho, And Contiguous To
The Corporate Limits Of The City Of Eagle, To The City Of Eagle, Idaho; Changing The
Zoning Classification Of Said Real Prope11y Described Herein From RUT (Rural Urban
Transition) And MU (Mixed Use) To MU-DA (Mixed Use With A Development
Agreement); Amending The Zoning Map Of The City Of Eagle To Reflect Said Change;
Directing That Copies Of This Ordinance Be Filed As Provided By Law; And Providing An
Effective Date. (WEV) This item was continued from the June 10, 2008 meeting.
Mayor introduces the issue.
Huffaker moves, pursuant to Idaho Code, Section 50-902, that the rule requiring
Ordinances to be read on three different days with one reading to be in full be dispensed
with, and that Ordinance #597 are considered after being read once by title only. Huffaker
reads Ordinance #597 by title only. Seconded by Semanko. ALL A YES: MOTION
CARRIES............. ....
Huffaker moves that Ordinance #597 be adopted. Seconded by Guerber. Guerber: AYE;
Huffaker: AYE; Shoushtarian: AYE; Semanko: AYE: ALL A YES: MOTION
CARRIES................................ ...
Mayor: We need to do a roll call on the approval of Ordinance No. 580. Guerber: AYE;
Huffaker: AYE; Shoushtarian: AYE; Semanko: AYE: ALL A YES: MOTION
CARRIES................................ ...
F. Ordinance No. 604 (Nvber~): An Ordinance Changing The Zoning Classification Of
The Real Property Described Herein From A-R (Agricultural- Residential) Classification To
R-E-DA (Residential- Estates With A Development Agreement) Zoning Classification;
Amending The Zoning Map Of The City Of Eagle To Reflect Said Change; And Providing
An Effective Date. (WEV) This item was continuedfro111 the June 10, 2008 meeting.
Mayor introduces the issue.
Huffaker moves, pursuant to Idaho Code, Section 50-902, that the rule requiring
Ordinances to be read on three different days with one reading to be in full be dispensed
with, and that Ordinance #604 are considered after being read once by title only. Huffaker
reads Ordinance #604 by title only. Seconded by Guerber. ALL A YES: MOTION
CARRIES.............. ...
Huffaker moves that Ordinance #604 be adopted. Seconded by Shoushtarian. Guerber:
AYE; Huffaker: AYE; Shoushtarian: AYE; Semanko: AYE: ALL A YES: MOTION
CARRIES................................ ...
G. Ordinance No. 605 (Pedersen): An Ordinance Changing The Zoning Classification Of
The Real Prope11y Described Herein From A-R (Agricultural-Residential) Classification To
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BP DA Business Park With Development Agreement) Classification; Amending The Zoning
Map Of The City Of Eagle To Reflect Said Change; And Providing An Effective Date.
(WEV) This item was continuedfrom the June 10, 2008 meeting.
Mayor introduces the issue.
Huffaker moves, pursuant to Idaho Code, Section 50-902, that the rule requiring
Ordinances to be read on three different days with one reading to be in full be dispensed
with, and that Ordinance #605 are considered after being read once by title only. Huffaker
reads Ordinance #605 by title only. Seconded by Guerber. ALL A YES: MOTION
CARRIES.. ........... ....
Huffaker moves that Ordinance #605 be adopted. Seconded by Shoushtarian. Guerber:
AYE; Huffaker: AYE; Shoushtarian: AYE; Semanko: AYE: ALL A YES: MOTION
CARRIES................................ ...
H. Enterprise Fund Analvsis: (VB &ME) This item was continuedji'om the June 10,
2008 meeting.
Mayor introduces the issue.
Vern Brewer, Holladay Engineering: At the May 20th meeting we discussed the upcoming
budget year and the potential for savings that we recommend to the Council to pursue in
order to consolidate the operating of the water systems. At that time two Council members
requested that we perform an analysis. The Memorandum you have before is the analysis.
By our projections the City can realize a savings of$99,400 per year by combining operating
contracts. Discussion on how the analysis was done. There is an attachment that is a
proposed budget which has not been through the City process. General discussion. The
importance of this going into next budget year is that if you wish to make a change to the
operating contracts there is a 120 day notification in the contract that we need to proceed
with and if it is the Councils' decision to implement a change to realize this $99,400
savings then we need to inform the Contracted parties so that we can begin the] 20 day
transition period.
General discussion.
Semanko moves to terminate the Contract with United Water and authorize the Mayor
and the City Clerk to initiate termination of the Service Contract with United Water.
Seconded by Guerber. Discussion. Guerber: AYE; Huffaker: AYE; Shoushtarian: AYE;
Semanko: AYE: ALL AYES: MOTION CARRIES..................
7. NEW BUSINESS:
A. Preliminarv Plat Extension of Time for June Lackev Subdivision - Lakeside Capital
Group: Lakeside Capital Group is requesting a one (I) year extension of time for the
preliminary plat approval for June Lackey Subdivision, a 36-lot (33 buildable, 3 common
residential subdivision). The 20.47-acre site is located on the south side of W. Beacon Light
Road approximately 650-feet east of Park Lane at 3633 W. Beacon Light Road. (WEV)
Mayor introduces the issue.
Shoushtarian moves to approve Preliminary Plat Extension of Time for June Lackey
Subdivision - Lakeside Capital Group. Seconded by Huffaker. ALL A YES: MOTION
C~ES............
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B. Preliminarv Plat Extension of Time for Tabasco Trail Estates Subdivision - Lvnn
Proctor: Lynn Proctor is requesting a one (I) year extension of time for the preliminary plat
approval for Tabasco Trail Estates Subdivision, a 14-lots (II-new residential, 2-existing, 1-
common) residential subdivision. The 20.47-acre site is located on the east side of Park Lane
approximately lf4-mile south of Beacon Light Road at 3664 & 3665 Tabasco Trail Lane.
(WEV)
Mayor introduces the issue.
Shoushtarian moves to approve Preliminary Plat Extension of Time for Tabasco Trail
Estates Subdivision - Lynn Proctor. Seconded by Huffaker. ALL A YES: MOTION
CARRIES........... ...
D. Chanl!e Order Request for Velodrome: (ME)
Mayor introduces the issue.
Mike Echeita: provides Council an overview of the Change Order.
Shoushtarian moves to approve Change Order Request for Velodrome. Seconded by
Guerber. ALL AYES: MOTION CARRIES..............
E. Easement Al!reement between Idaho Power and Velodrome: (ME)
Mayor introduces the issue.
Mike Echeita: provides Council an overview of the Easement Agreement.
Shoushtarian moves to approve the Easement Agreement between Idaho Power and
Velodrome. Seconded by Huffaker. ALL AYES: MOTION CARRIES...........
C. Discussion rel!ardinl! the Tree V oucher Pro~ram. (WEV)
Mayor introduces the issue.
Zoning Administrator Vaughan: Provides Council an overview of the Tree Voucher Program
and the request to extend the program to Commercial businesses. General discussion.
Huffaker moves to direct Staff to expand the program to include replacement of trees
that have died on commercial property as well as residential property as long as they
are still street front trees. Seconded by Semanko. Discussion. ALL A YES: MOTION
CARRIES................. .
F. Professional Service Contract: A contract with Shawn Charters Consulting for grant
administration services related to the Idaho Community Development Block Grant Program
for the purpose of constructing street, sidewalk, and parking lot improvements to the Eagle
Senior Citizens Center. (SKB)
Mayor introduces the issue.
Semanko moves to approve the Professional Service Contract. Seconded by
Shoushtarian. Guerber: AYE; Huffaker: AYE; Shoushtarian: AYE; Semanko: AYE:
ALL AYES: MOTION CARRIES...................................
Executive Session: I.e. 67-2345(1) pending and threatened litigation, (b) personnel and (c)
acquisition of private property.
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Guerber Moves to go into Executive Session in regards to I.C. 67-2345(f) pending and
threatened litigation in regard to the Smith Chevron lawsuit and the Carney lawsuit, I.C.
(b) personnel and (c) Acquisition of private property. Seconded by Huffaker. Guerber:
AYE; Huffaker: AYE; Shoushtarian: AYE; Semanko: AYE: ALL A YES: MOTION
CARRIES................................ ...
Council goes into Executive Session at 10: 10 p.m.
Council discusses pending and threatened litigation in regard to the Smith Chevron lawsuit and
the Carney lawsuit, personnel and acquisition of private property
Council leaves Executive Session at 10:40 p.m.
City Attorney Buxton: My request would be to have some direction from the Council with regard
to the Counteroffer from Mr. Deaton for Mr. Carney asking to pay $3,000 without a Judgment to
be issued in the case for attorney's fees.
Huffaker moves that the intent of the letter state that the last offer we made of $5,000.00
with a Judgment to be entered is our bottom line offer and explain that the City has
already been generous enough not charging the fees that we could ask for and that we give
him until next Tuesday to response and if he decides to appeal we would seek attorney's
fees and costs for the appeal as well as the other fees we are already entitled to.
Seconded by Seconded by Semanko. ALL AYES: (SHOUSHT ARIAN: I TRIED
EVERYTING TO PUT THIS AWAY BUT IT IS STARTING TO ADD TOO MUCH TO
THE CITY AS FAR AS THE TAXPAYER MONEY AND WE SHOULD GET RID OF
THIS AND THIS IS THE REASON I VOTE AYE) : MOTION CARRIES................
8. ADJOURNMENT:
Semanko moves to adjourn. Seconded by Shoushtarian. ALL A YES: MOTION
CARRIES...
Hearing no further business, the Council meeting adjourned at 10:45 p.m.
Respectfully submitted: ",,,........
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PHILLIP J. BANDY
MAYOR
A TRANSCRIBABLE RECORD OF THIS MEETING IS A V AILABLE AT EAGLE
CITY HALL
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Informerlr
My Town Informer, Inc.
PO Box 2284, Eagle, ID 83616
Office (208) 938-1516
Fax (877) 468-7557
June 17, 2008
RE: City involvement in the Eagle Informer publication
My Town Informer, Inc. produces the Eagle Informer monthly publication and related Web sites.
The City Council approved a payment for the June publication as a trial run before committing to
additional publications. This was based upon our presentation of the concept. We did not have a sample
publication for review, nor had the related Web sites been created. We delivered the June publication,
Web site and Mobile Web site as promised and on time for a May 30th mailing to every address in Eagle.
We are now asking the City of Eagle for continued involvement of $3,000 per month with a three-month
commitment for the last fiscal quarter ending September 30, 2008.
The purpose of a three-month request is to allow city staff more time to prepare content between the time
of Council approval and publication deadlines. For instance, the June payment was approved by Council on
May 13th, and the deadline for publication was less than two weeks later. This proved to be restrictive in
the City's ability to contribute information.
City Council recognizes the need for improved communication between city government and Eagle
residents. Council approved the creation of a Communications Task Force three months ago to review this
specific area of concern.
The communication package we have developed in the Eagle Informer publication and two related Web
sites will fulfill a significant portion of the Communication Task Force's final recommendations as external
communication is largely limited to television, radio, print and Web.
Effective communication will utilize a mix of those available media options -- some free and some paid.
The City is already working on improvements to the City's Web site. Television and radio are both
expensive solutions that don't narrowly target Eagle residents. Print communication is the only way to
specifically target Eagle residents, and thus it should be a significant focus of the communication plan.
Print communication generally includes some free press, post cards, flyers, and survey forms. Free press
is good, but it's only part of the solution. The rest have a significant cost of labor, materials and postage.
The cost for the city to produce just one post card and mail it to every resident is roughly $3,000 for a
relatively simple and limited message.
Our Eagle Informer package will put a cap on city spending for print communication, but there is no limit
on how much content the city may contribute each month. This includes expanded messages that far
exceed the limitation of a post card, as well as the ability to print surveys for feedback.
The Eagle Informer package was planned and developed for the specific purpose of improving
communication with residents. We are the only option that includes a monthly magazine, city meeting
attendance and coverage, full saturation mailing, a dedication to a daily calendar format, and database -
driven Web and Mobile Web sites that offer the same searchable news and calendar items.
Our staff regularly attends more city, chamber and Eagle area meetings than any other media alternative
with numerous hours contributed to this effort each month. We have been attending city and community
meetings for over 17 years. This is where we continually face the communication breakdown.
These facts make us uniquely qualified to help fulfill the City's communications goals, which isn't
surprising since this was our purpose for developing our solution, and involving the City up front.
Therefore, we ask the Council to approve the continuation of our proposal from last month.
Informer
Communications Task Force Summary
My Town Informer, Inc.
Po Box 2284, Eagle, ID 83616
Office (208) 938-1516
Fax (877) 468-7557
We are somewhat baffled by the processes, actions and recommendations of this group. According to their
initial purpose posted on the City's Web site, their first step was to "determine what the City can do to
improve communication between the City and its residents". Further, they state, "part of the Task Force
duties is to make a recommendation if a permanent Communication Committee should be established".
After five meetings, based upon their progress update to the Council last week, it's clear that they are in
the very early stages of those first goals of determining their scope and possible existence.
Then, somehow they jump all the way to the end of the discovery, planning, and alternative options in the
decision-making process, and make a recommendation on whether the city should spend money on
printed communication.
We anticipate this committee, if they continue to exist, will face certain questions near the end of their
processes, such as:
• How do we distribute and pay for our surveys?
• How do we attend every city meeting and objectively report on the information?
• Once we have the information we want to share, how do we get it in front of every resident?
Ultimately, there is a cost to some of this communication. The committee will likely recommend that the
city include additional dollars in the annual budget to help fund their recommendations - either with paid
staff, and/or with costly mailings.
We have already provided an effective solution, working with the city ahead of time, to address all of
those issues.
AWr
ALLIED WASTE SERVICES
Eagle Spring Clean -Up 2008
Participation in Eagle's first "spring sweep" was fantastic! We ran an extra 20 -yard truck
for large items like couches, beds, tables, etc. We filled it twice during the week. In
addition to the large item truck, we ran an appliance only truck that collected between 5
and 6 appliances per day.
Residents were notified about the event twice — once in their water bill a few weeks in
advance and a postcard a week in advance.
All feedback was positive feedback with the exception of a few residents who wished
they had more notice. We will work on that for next year. This was our first year and we
put it together in a very window. Next year we will have more communication
flexibility.
As with all spring cleanups we had a few unusual requests. On was a customer on Jakona
Street. Dispatch radioed our drivers asking them to pick-up an old Lazy -Boy chair. They
got to the house and didn't see anything. At that point the gentleman came out and said
he would direct them to the chair that was in his backyard and on the other side of the
pool.
Nice job — great partnership.
Awr
ALLIED WASTE SERVICES
Save the Date!
Eagle's 1st "Spring Sweep"
May 5 -9th, 2008
Allied Waste will pick up at no extra charge:
• Tree branches/shrubs - cut & tied into 4 -foot bundles, weighing 60
pounds or less.
• Bagged grass clippings, leaves, etc.
• Small household items.
• Large and small furniture items.
• Non -Freon appliances.
• Carpet/vinyl pieces - rolled in 4 -foot lengths, weighing 60 pounds or
less.
• Miscellaneous household debris in tied trash carts, cans or bags
These items will be collected on your regular trash day.
No hazardous waste such as: paint, paint thinner, tires, fertilizer,
household/pool chemicals, motor oil, anti freeze or appliances with Freon.
Sponsored by: the City of Eagle and Allied Waste
Questions? Call the Allied Waste office at 345-1265.
Allied Waste pick-up your large items (non -Freon) for FREE!!
Call to schedule large item collection!!
This Week—May 5 -9th!
City of Eagle's
Throw the following away for FREE:
Tree Branches & Shrubs (4' bundles)
Small Household Items
Furniture
App/iances
Ro//ed CarpetNiny/ (4'rolls)
Extra Trash
No Hazardous
Waste
ALLIED WASTE SERVICES
Questions?
345-1265
This Week—May 5 -9th!
City of Eagle's
SPRINE
Throw the following away for FREE:
Tree Branches & Shrubs (4' bund/es)
Small Household Items
Furniture
Appliances
Rolled Carpet/Vinyl (4'rolls)
Extra Trash
No Hazardous
Waste
ALLIED WASTE SERVICES
Questions?
345-1265
This Week—May 5 -9th!
City of Eagle's
Throw the following away for FREE:
Tree Branches & Shrubs (4' bund/es)
Small Household Items
Furniture
Appliances
Rolled Carpet/Vinyl (4'rolls)
Extra Trash
No Hazardous
Waste
ALLIED WASTE SERVICES
Questions?
345-1265
This Week—May 5 -9th!
City of Eagle's
SPIRME
Throw the following away for FREE:
Tree Branches & Shrubs (4' bundles)
Small Household Items
Furniture
App/iances
Rolled Carpet/Vinyl (4'rolls)
Extra Trash
y �
%II No Hazardous
Waste
ALLIED WASTE SERVICES
Questions?
345-1265
ALLIED WASTE SERVICES
MEMORANDUM
DATE: June 16, 2008
TO: City of Eagle
FROM: Rachele Klein, Allied Waste District Manager
RE: Eagle Fun Days Recycling
We are proud to report that Allied Waste partnered with the Eagle Chamber and Eagle resident
Eric Jakey to provide recycling at this year's Eagle Fun Days. It was a huge success. More than
30% of the waste was captured for recycling and diverted from the landfill This is how the
numbers stacked up:
1. 2-8 yard green recycling containers were filled to capacity with cardboard, plastic and
aluminum (16 cubic yards).
2. 3-6 yard blue dumpters were emptied Saturday morning and again in Monday (36
cubic yards).
3. Recycling constituted 16 of the 52 yards collected (31%).
All recyclables collected were taken to Western Recycling (at no charge) and the trash was
taken to the Ada County Landfill.
These numbers are amazing and match the best special -event recycling program in the area —
the Women's Fitness Celebration (Boise).
Allied Waste was pleased to find a committed partner in Eric Jakey. He determined recycling
container locations, secured volunteers to empty the containers and made arrangements with
our company to donate the recycling service.
Nice job!
Rachele Klein
Allied Waste Manager of Business Development
Eagle City ,Chamber and Community Meetings
Urban Renewal
Planning and Zoning
Arts commission
Eagle Literary Foundation
Mayors' Youth Advisory
(School year only)
Downtown Feasibility committee
Eagle City Council meeting
Eagle Historical Society Committee
Eagle Design Review board
Eagle Historical Preservation
Parks and Pathways
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Eagle City Hall
660 E. Civic Ln./P.O. Box 1520
Eagle, Idaho 83616
(208) 939-6813 (ext.201) fax (208) 939-6827
A memo from the Sr. Deputy City Clerk/Treasurer
To: Mayor & Council
CC:
From: Tracy E. Osborn, CMC
Date: June 17. 2008
Re: Addition to Consent Agenda
Please add the following open container permit to the consent agenda:
Open Container Permit: Travis Jensen is requesting an open container permit to be
used at Guerber Park on June 27, 2007 from 5:00 p.m. to 10:00 p.m. All standard
conditions of approval shall apply. (SKB)
'JUN -2-2008 03:50P FROM:
CITY OF EAGLE
Application for
Permit for Possession and/or
Consumption of Alcohol Beverages
TO:3683339 P.3'4
BECE VVD&GEED
CITY OF
OS
JUN K 2008
Filo.
Route to.
Permit fee (to be submitted with application): 520.00
Date: J,.Z604c.7
Name of individual or sponsor: (if the applicant is an association, company or corporation, then it shall state its
name along with the names of the persons who will be sponsoring the event.)
i2 sn6 e4 JOS. 863. Sd.2e0
Address & telephone number: (both legal and local):
t -127 ¶. l,1Zte . t,9 130,se , /3 .•3749
Quantities & types of alcoholic beverage products to be used at the event:
/ Wm() (/2 75..).n/ bbriles
1 - /Lvsci Kee ci' ewer
Dates & hours during which the permit is to be effective:
6/2-7/08 Pr'z,,yt 5 1711,31 -- f a
Location of event: .57- !icy' C . b. r r le
Description of event: _01.4. Oedeipic P; tes.r..sc,1 -SW
The applicant must provide written approval from the Ada County Sheriff's Office signifying they have
reviewed and approved the area in which alcohol is to be served.
If the applicant is a non-profit entity, they must provide a copy of the state issued catering permit for
the requested event prior to this application being processed.
Signature of Applicant: Z , Date: 3/2 7/08 .
*********************.******,W************************fir****************************
FOR OFFICIAL USE ONLY:
City Council Action: Approved: Date:
Denied:
3-2D-4: PERMITS:
B. An applicant for such permit shall make application to the City Clerk, remit a twenty dollar ($20.00) fee,
and comply with all rules and regulations related to such use. When the City Clerk determines that the application
Is complete, the City Clerk shall present the application to the City Council at its regular meeting for approval.
Such permits shall be at the discretion of the City Council and shall be denied upon the City Council finding the
public health, safety or welfare will be adversely affected upon granting of the permits. (Ord. 323, 5-12-1998)
K:1CIedcssPormslapplicationsWossassion - Consumption Alcohol Application.doc
JUN -2-2008 03:50P FROM:
June 2, 2008
Sharon Bergmann, City Clerk
City of Eagle
310 E. State Street
Eagle, 1D 83616
RE: Travis Jensen — Post Wedding Rehearsal BBQ
Dear Sharon,
1 have reviewed site plans for the following individual(s):
Person/Group: Travis Jensen — Post Wedding Rehearsal BBQ
Event Date:
Event Time:
June 27, 2008
5:00 P.M. to 10:00 P.M.
Event Location: Stephen C. Guerber Park
TO:3583339 P.2%4
GARY RANEY, SHERIFF
In accordance with Eagle City policy, I have reviewed the site plans and Lind no objection
with any of the applicants.
Thank you,
4„1. Y " :..J GtM-L
Jon McDaniel, Sergeant
City of Eagle Police
7200 Barrister Drive • Boise, Idaho 83704-9217
Tel: 208-577-3000 • Fax: 208-577-3009 • Website: www.adasheriff.org
June 17. 2008
Mayor Bandy. and Eagle City Council,
For the last two months I have been working to develop and implement Eagle Fun Day's
first ever attempt at offering recycling to the thousands of visitors that attend this event.
I have worked with a variety of partners to make this possible, including Allied Waste to
provide two large 8 cubic yard recycling dumpsters, as well as the picking up and sorting
of the material. Next, I turned to the City of Boise where I was offered the use of 20
special recycling containers that many of you may have seen throughout the event. As
the project got closer, I realized I would need many more recycling bins, and Allied
Waste offered another 30 standard waste bins with special recycling lids.
Next, I needed volunteers. Anyone that has ever tried to put together a volunteer group
together knows that trying to get able bodied staff, two weeks into summer vacation, and
oh, they have to pick up trash as well, is not always a cool thing to ask. After several
failed attempts to put together a team of volunteers to help make the project a reality, I
was almost ready to give up when I turned to my good friends. Jeff and Cathy Geise of
the Eagle Performing Arts Center here in Eagle. l'hey immediately agreed to offer
themselves and 14 of their ballet students to assist in my project. So armed with my 16
ballet dancers. I made my plan and executed it this weekend.
I am here to report the results of this project, as well as ask the council's help in ensuring
it not only continues, but grows for 2009 and beyond.
During the course of the weekend, visitors and vendors combined to fill a full 36 cubic
} ards of trash dumpsters and 16 cubic yards of recycling dumpsters. After accounting for
weight, this represents a 33% recycling rate! This figure is much higher than 1 would
have dared hope for when I conceived this idea. Keep in mind that last year, and every
year since the inception of Eagle Fun Days, we have had a 0% rate of recycling.
I am so proud of my volunteers I thank the Eagle Performing Arts Center for giving back
to the community who has helped make their studio possible. I am also thankful for the
folks at Allied Waste, including Rachele Klein who is here this evening on other matters,
Pamela Williams at the City of Boise and of course the people at the Eagle Chamber.
including Teri Bath who supported me 100% in this effort. I am also proud of the
citizens of Eagle who proved my theory that "If we offer it, they will use it".
I stand before you this evening ask your help in growing this project for 2009. After
spending, this past weekend looking at a mountain of trash, I believe we could easily hit a
50-60% recycle rate with a few small changes. The one I need your help with involves
the recycling containers themselves. The nature of'the containers lent to us resulted in an
almost pure quality of recycled materials, versus the generic boxes. which contained a
highly contaminated amount of recycling,
I am asking your help in funding the initial purchase of up to 80 containers to be used for
all public events in Eagle. 80 containers would give us enough to properly cover the
downtown area during Eagle Fun Days, including the food court, vendors and along the
north and south sides of State Street from Eagle to 2"`i Avenue, as well has the Oyster
Feed. During times of the year we are not using them, we could lend them to others who
might need them, as the City of Boise did for us.
You know, people tend to think that recycling is just about keeping material out of
landfills. But recycling is not just about landfills and lakes and streams or oceans. It is
about energy. I do not have to tell anyone in this room that drives an automobile about
energy. Producing a plastic bottle requires enormous energy. Recycling plastic is also
about reducing the amount of energy it takes to make each new plastic bottle. Here are
some basic statistics to think about.
1) Recycling a single plastic bottle can conserve enough energy to light a 60 watt
light bulb for 6 hours. Erring on the conservative side of accounting, I estimate
we put 3000 bottles into the recycling system. That equals 18.000 hours energy
saved. What does that mean? It means I can run a 60 watt lightbulb for over 2
years on the energy saved from making new bottles. (carth9l 1.com)
2) in 2006, it took 17 Million barrels of oil to produce plastic bottles (not including
the oil used to transport plastic several times in its life cycle) At today's price of
oil which is roughly 140 a barrel, that is roughly 2.4 Billion Dollars. In July 2006
that same oil cost $7{) a barrel. (NYMEX)
In closing I leave you with this thought. People often talk about giving hack to the
community who has given them so much. Yet, as a society we take more from our
environment than we ever do any hometown, and vet you never hear anyone say, I want
to give back to the environment that has given me so much. I am including information
in my letter to you on the associated costs with this request, and if we can get it on the
agenda, I would be happy to provide any additional information which you may need.
Sincere
Eric Jt 'y
371 E. Rockingham Dr
Eagle, ID 83616
The company that the City of Boise purchased their containers from is called Clear
Stream Recyclers. The product name is CycleMax.
http://www.c learstreamrecvcler.com/cvclemax.asp
Several city governments are using the system including Tacoma, WA, West
Hollywood, CA, Milwaukee, WI and Cincinnati, OH among others.
In my initial request, I would like to see us get 60 containers, at a price of $2790
which includes shipping. If we could get the 80 I envision it will take to properly
cover Eagle Fun Days and The Oyster Feed, the price would come to $3720.
If you have any questions about the City of Boise's use, you may contact Pamela
Williams at the city, her number is 395-7886. She can also vouch for the effectiveness
of these containers versus standard box containers.
If you have any questions, please feel free to contact me
Eric Jacky
602-2747