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Minutes - 2008 - City Council - 04/15/2008 - Regular EAGLE CITY COUNCIL Minutes April 15, 2008 PRE-COUNCIL AGENDA: 6:30 D.m. - 7:30 D.m. A. Eagle Sewer District: Chairman Jim Brooks will present an overview of Eagle Sewer District. (15 min.) Mayor introduces the issue. Jim Brooks, I am Chairman of the Board of Director ofthe Eagle Sewer District. Presents a power point presentation to the Council and presents an overview of the Eagle Sewer District. We are not part of City or County government. We make no laws and we are not in the land use planning business and we do not strict our services to the City limits. Discussion on services, facilities and planning facilities, and fees. General discussion. B. Rose Reigner will present information regarding Kickstand and the Chamber Technical Group. (15 min.) Mayor introduces the issue. Rose Reigner, I am also the chairman of the Chamber Technical Group. I am the ambassador to the City. Provides the Council an overview of Kickstand. Provides Council an overview of the Chamber Technical Group. General discussion. C. American Cancer Society Event: Bridgette McClendon and Jessie Gillingham. (15 min,) Mayor introduces the issue. Jessie Gillingham, distributes event information and provides an overview of the October Making Strides Event which is a one day walk, which we hope will be down main street in Eagle. The funds from this event would go for breast cancer research. General discussion. Bridgette McClendon, I am a cancer survivor, it will be 5 years this October. My dedication to this event is important to me and my family. My goal is to touch one woman's life by having a mammogram. I have talked to many people in the City and they are hoping that this event will take place in Eagle. We are working with ACHD on approval. General discussion. Council concurs to host the Making Strides Event. REGULAR COUNCIL AGENDA: 7:30 p.m. I. CALL TO ORDER: Mayor Bandy calls the meeting to order at 7:40 p.m. 2. ROLL CALL: GUERBER, HUFFAKER, SHOUSHTARIAN. Semanko in attendance by telephone. All present. A quorum is present. 3. PLEDGE OF ALLEGIANCE: Mayor leads the Pledge of Allegiance. 4. PUBLIC COMMENT: Patricia Minkiewicz, I was thrilled to see the picture of the Mayor, the Chamber of Commerce and the Wine District Logo. This logo is so fantastic I am wondering about copyrights. If there is going to be money made off this logo it should be made by the City. I got a post card on the Transportation Committee. I also got a great brochure from the Chamber of Commerce on the downtown. Discussion on the Communication Committee. Bob VanArden, 3049 S. Whitepost Way, I'm wondering if this is the proper time to ask questions about the bond election. Page I K:\CQlINCIL\MINUTES\Temporary Minutes Work Area\CC.04-15-08mindoc Mayor: This time is set aside for discussion on items that are not on the Agenda. The Revenue Bond Election is on the Agenda this evening. Guerber moves to amend the Agenda as follows: Add as Item #5D to the Consent Agenda a request from Seasons Bistro for an open container permit for an April 25th event; move Item #7 Public Hearings to Item #6 to follow the Consent Agenda; move Item #9 Executive Session after the two Public Hearings; basically the two Public Hearings would be after the Consent Agenda, followed by the Executive Session, followed by Unfinished Business. Seconded by Shoushtarian. ALL AYES: MOTION CARRIES................ 5. CONSENT AGENDA: . Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the City Council. . Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Desi!!n Review Board aooointment: The Mayor is requesting Council confirmation of the reappointment of Christine Whittaker to the Design Review Board. Ms. Whittaker's term will expire in May 20 II. (PB) B. Minutes of Aoril8. 2008. C. Aooointment to the Librarv Board of Trustees: The Mayor is requesting the appointment of Captain Thomas (Aaron) Ricks as a member of the Library Board. Captain Ricks will fulfill the remainder of a vacated term which will expire on September 30,3009. (PB) D. Ooen Container Permit for Seasons Bistor for an Aoril25. 2008 event at the Smith and Coellio Bid!!. Huffaker moves to approve the Consent Agenda. Seconded by Semanko. Guerber: AYE; Huffaker: AYE; Shoushtarian: AYE; Semanko: AYE: ALL AYES: MOTION CARRIEs........... 6.(7.) PUBLIC HEARINGS: A. Ordinance No. 599: Prohibition of the landing of helicopters within corporate city limits, providing exemptions and penalties. (ME) Mayor introduces the issue. Code Enforcement Officer Echeita: If you will recall we had a helicopter land within the City limits in February which raised questions from residents and the Council. Staff has been working on the ordinance which is being presented tonight. General discussion. Mayor opens the Public Hearing John DeThomas, State Administrator for the Division of Aeronautics. I am speaking in strong opposition to this ordinance because it would be unenforceable. It is almost impossible for pilots to know all of these regulations and where they apply. Aviation brings in a tremendous amount of funding to the State. Any restrictions are going to have an economic impact. Many of these helicopters are flown by pilots from out of State and it is impossible for them to know the Page 2 K:\COUNCIL\MlNUTES\Temporary Minutes Work Area\CT -04-15-08min.doc regulations and they will be unable to identify the location of each city boundaries. We don't regulate aviation within the State. General discussion. Greg Swanson, I am an attorney in Boise and I am also a pilot and I'm here representing a group of pilots. I am here in regards to the safety issue. The safety issues have always been addressed by the Federal Aviation Administration. During my research I determined that this was one isolated incident. Helicopters will be used more in the future to string cables. It is my understanding that the FAA reviewed this and did not find any violations to the regulations. General discussion. Code Enforcement Officer Echeita: Provides Council an overview of the ordinance discusses how many helicopters have landed in the City, discussion on the conversation with the FAA and the rules and regulations that are already in place. General Council discussion. Patricia Minkiewicz, Deerfield Court, I always believe it is better to be proactive. If helicopters are flying over Eagle then we need an ordinance. It seems the City is more concerned with the landing than the flying over. A pilot should have a permit; there is no harm in that. Why does this ordinance just have to cover the City, how about the area of impact? I would like to see Council add "the area of impact. General discussion. Saundra McDavid, the main reason I want to speak tonight is that this is a conservative State and I don't think we need to have more rules and regulations. I have spoken to the pilot in question and he has told me that the FAA did determine that there was no violation. The ordinance doesn't address flying over just landing. General discussion. John DeThomas: Reads some of the regulations from the FAA code. General discussion. Guerber moves to continue Ordinance No. 599 with the Public Hearing Open to the May 13,2008 City Council meeting. Seconded by Huffaker. ALL AYES: MOTION CARRIES................. ... B. Ordinance No. 600: The City of Eagle is acting to amend Title 5, "Police Regulations", Adding Chapter 10, "Speed Limits", Establishing a Penalty, and Providing an Effective Date. (JL) Mayor introduces the issue. Planner Lowe: provides the Council an overview of enforcing the speed limits within the City. We have gathered language from neighboring cities that have ordinances in place. General discussion. Chief of Police Brian Hippie: Provides Council an overview of the proposed ordinance and discussion on the speed limits. I would recommend that we change 20 mph to 25 mph. General discussion. Mayor opens the Public Hearing Mayor closes the Public Hearing General discussion. Huffaker moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed Page J K:\CQUNCIL\MINUTES\Temporary Minutes \\'ork Area\CC-04-15-08min.doc with, and that Ordinance #600 be considered after being read once by title only. Huffaker reads Ordinance #600 by title only. Seconded by Guerber. ALL AYES: MOTION CARRIES. ....... ......... Huffaker moves that Ordinance #600 be adopted with the following changes: that in Section 5-10-1(1.) that 20 miles per hour be changed to 25 miles per hour. Seconded by Guerber. Discussion. Guerber: AYE; Huffaker; Shoushtarian: AYE; Semanko: AYE: ALL AYES: MOTION CARRIES................................... 7(9). EXECUTIVE SESSION: A. Pending & threatened litigation: I.c. 67-2345 (t) B. Acquisition of private property. I.C. 67-2345 (c) Guerber moves to go into Executive Session in accordance with the I.C. 67-2345 (c) acquisition of private property and I.C. 67-2345 (f) for the discussion of pending & threatened litigation. Seconded by Huffaker. Guerber: AYE; Huffaker: AYE; Shoushtarian: AYE; Semanko: AYE: ALL AYES: MOTION CARRIES.......... Council goes into Executive Session at 9: 10 p.m. Council discusses pending and threatened litigation and acquisition of private property. Council leaves Executive Session at 9:30 p.m. 8(6.) UNFINISHED BUSINESS: A. Ordinance No. 602: An Ordinance ordering a Special Bond Election be held on May 27, 2008, to issue Water Revenue Bonds for the acquisition of Eagle Water Company. Thefirst reading was at the April 8, 2008 City Council Meeting. (SB) B. Resolution 08-09: A Resolution of the Eagle City Council approving an agreement for bond counsel services with Moore, Smith, Buxton & Turcke for the Revenue Bond Election. (SB) Mayor introduces the issue. Huffaker moves that Items #8(A.) Ordinance No. 602 and Item #8(B) Resolution 08-09 be continued to the April 22, 2008 City Council meeting. Seconded by Shoushtarian. ALL AYES: MOTION CARRIES.............. General discussion. City Attorney: We need to hear the Velodrome Bids next as we have people waiting and these needs to be continued as we are in the process of tabulating the bids. Huffaker moves to hear Item #8E. Award ofVelodrome Bids as the next item of business. Seconded by Guerber. ALL AYES: MOTION CARRIES................. 8E. Award ofVelodrome Bids for: (ME) Mayor introduces the issue. VBP-l Surveying VBP-2 Soil Erosion & Sediment ControllSWPPP VBP-3 Sitework VBP-4 Site Utilities VBP-5 Asphalt Paving and Base VBP-6 Landscape & Irrigation VBP- 7 Landscape Irrigation Materials Page 4 K:\COUNCILIMINUTES\Temporary Minutes Work Area\CC-04-15-08min.doc VBP-8 Site Furnishings VBP-9 Cast-In-Place Concrete VBP-lO Site Concrete VBP-ll Concrete Material VBP-12 Site Electrical VBP-13 Masonry VBP-14 Metal Fabrications VBP-15 Rough Carpentry VBP-16 Overhead Coiling Doors VBP-17 Testing and Inspections Robert Grubb, Wright Brothers Construction, there were 56 bids that came in. Of those 51 were deemed responsive. We have $IM to start the project for the infrastructure. We are in the process of tabulating all of the bids. Distributes copies of the Velodrome Bid Results and discusses the same. We have about $100,000 in bids for the project. General discussion. Douglas Tobin: Displays overheads and provides the Council an overview of the proposed Velodrome project. Shows a video of the existing trails at the park. General discussion. Guerber moves to continue Item #8A. Award ofVelodrome Bids to the April 22, 2008 City Council meeting. Seconded by Huffaker. ALL AYES: MOTION CARRIES.............. 9(8.) NEW BUSINESS: A. Aoolication for oermit for possession and/or consumotion of alcohol beveral!:es: Eagle V olunteer Firefighters Association is requesting an open container permit to be used at Merrill Park on June 14,2008 from 5:00 p.m. to 10:00 p.m. (SKB) Mayor introduces the issue. Dave Moura: Provides Council an overview of the event and the request for the open container permit. Distributes a copy of the ad campaign. General discussion. Shoushtarian moves to approve the Application for permit for possession and/or consumption of alcohol beverages: Eagle Volunteer Firefighters Association is requesting an open container permit to be used at Merrill Park on June 14,2008 from 5:00 p.m. to 10:00 p.m. Seconded by Semanko. THREE AYES: GUERBER ABSTAINS: MOTION CARRIES................. .. B. Final Plat Extension of Time for Castleburv West Subdivision No.3 - Caoital Develooment. Inc.: Capital Development, Inc., is requesting a one (I) year extension of time for the final plat submittal for Castlebury West Subdivision No.3, a residential subdivision consisting of28-lots (24-residential and 4-common). The 27.48-acre site is located on the north side of Chinden Boulevard approximately I-mile west of Locust Grove Road. (WEV) Mayor introduces the issue. Huffaker moves to approve Final Plat Extension of Time for Castlebury West Subdivision No.3 - Capital Development, Inc. Seconded by Guerber. Discussion. ALL AYES: MOTION CARRIES................. C. Preliminarv Plat Extension of Time for Svmohonv Sauare Subdivision - Jakobson Develooment. LLC.: Jakobson Development, LLC is requesting a one (I) year extension of time for the preliminary plat approval for Symphony Square Subdivision, a residential subdivision consisting of 19-1ots (l4-residential and 5-common). The 6.20-acre site is located at the eastern terminus of West Flint Road approximately 2, I OO-feet east of Park Lane at 3391 West Page 5 K:\COUNC(L\~lINUTES\Temporary Minutes Work Area\CC-04-15-08min,doc Flint Drive. (WEV) Mayor introduces the issue. Huffaker moves to approve Preliminary Plat Extension of Time for Symphony Square Subdivision - Jakobson Development, LLC. Seconded by Shoushtarian. ALL A YES: MOTION CARRIES....................... D. Resolution 08-10: A resolution of the Mayor and City Council of the City of Eagle amending the Eagle City/Personnel Policy by adopting changes to Drug Testing, Pre- Employment Screening and providing an effective date. (SKB) Mayor introduces the issue. General discussion. Shoushtarian moves to approve Resolution 08-1, a Resolution of the Mayor and City Council of the City of Eagle amending the Eagle City/Personnel Policy by adopting changes to Drug Testing, Pre-Employment Screening and providing an effective date. Seconded by ALL AYES: MOTION CARRIES........................ F. Process Re!!ardin!! Ada Countv Develooment Aoolications Located within the Eae:le Area of Citv Imoact. (WEV) Mayor introduces the issue. Zoning Administrator Vaughan: Ada County adopted a Resolution in regards to development applications located within the City. Provides an overview of the Ada County Resolution. We wanted to bring this before you prior to the next Agenda item. These applications can be done administrative at staff level instead of having them on an agenda for Council consideration. General discussion. Council concurs to have these items placed on the Consent Agenda. G. Ada Countv Aoolication Transmittal 200800010-8 Beehive Church Subdivision: The Church of Jesus Christ of Latter-Day Saints, represented by Ladd Cluff, P.L.S. with Elk Mountain Engineering, Inc., is requesting preliminary plat approval for Beehive Church Subdivision, a l2.75-acre, 2-lot (2-buildable) subdivision located on the southwest corner of the intersection of Floating Feather Road and Park Lane at 33 N. Park Lane. This site is located in the Eagle Area of Impact. (WEV) Mayor introduces the issue. Planner Lowe: Staff has prepared a letter in regards to this transmittal. Huffaker moves to approve by authorizing Mr. Lowe to send the letter that is attached to the materials provided with this agenda item. Seconded by Shoushtarian. ALL A YES: MOTION CARRIES................. 10. REPORTS: Zoning Administrator's Report: No report City Clerk/Treasurer Report: No report City Engineer Report: No report City Attorney Report: No report Mayor and Council's Report: Page 6 K:\CQUNCIL\MINUTES\Temporary Minutes Work Area\CC-04-1 S-08min.doc Guerber: No report Mayor: Discussion on the applicants for the Communication Task Force. General discussion. Huffaker: I met with Eagle Downtown Visioning Committee, this starts next week. I'm wondering on the copyright for the Wine District Logo. General discussion. City Attorney: We do have copyright on this logo. We also have copyright and trademark on all of our park signs and our other signs. Lowe: We already have the ball rolling on this. We have talked to Lloyd MaHaffey and he will be signing the rights over. General discussion on the Wine District area and incorporating other areas in the boundary. Mayor: I had an e-mail from Doug Hardman indicating that the flows on the Boise River are going to be increased on Thursday and that no flooding is expected. General discussion. 11. ADJOURNMENT: Guerber moves to adjourn. Seconded by Huffaker. ALL AYES: MOTION CARRIES... Hearing no further business, the Council meeting adjourned at 10:45 p.m. Respectfully submitted: ~~Ab~~;ERGtS~-'~ CITY CLERK/TREASURER ".............. ........~ ~,..GL~ --'11 ~ 0 <t .......... \ I ~,' ,,"T~ .... .~ : F... ~ -tto .. ~ : ..... :<Ii _e: : U: 0 .' '\. .:;: 0 : . .u , h...y_. - :, G. f-Y .:::::J: = - · ~v ..... ~ - \ ... e. "7;' ~.. ~ $ ~ ...~J\rcoQ' ,.. ,'~~ ~ ... ~ "" S]'. ,'" 11"" ," A TRANSCRIBABLE RECORD OF THIS MEETING IS AVAILABLE AT EAGLE CITY HALL Page 7 K:\COUNCIL\MlNUTES\Temporary Minutes Work Area\CC-D4-15-08min,doc Date: CITY OF EAGLE Application for Permit for Possession and/or Consumption of Alcohol Beverages Rcute to: Permit fee (to be submitted with application): 520.00 Name of individual or sponsor: (if the applicant is an association, company or corporation, then it shall state its name along with the names of the persons who will be sponsoring the event.) _ri�C�� l�i�fil� Address & telephone number: (both legal and local): tet;;, 1, \ 1 i i (v 12 ( _!z _._ Quantities & types of alcoholic beverage products to be used at the event: Dates & hours during which the permit is to be effective: Location of event: Description of event: !LSI el. -F IA (L (1 ._I --1O fel--hCG L /�l 1LCJ The applicant must provide written approval from the Ada County Sheriff's Office signifying they have reviewed and approved the area in which alcohol is to be served. lithe applicant is a non-profit entity, they m1st provide a copy of the state issued catering permit for the requested event prior to this application ieing processed. Signature of Applicant: ******************************* City Council Action:: Date: *******4.******************************************** LSC 61 op FOR OFFICIAL USE ONLY: Approved: Date: Denied: 3-2D-4: PERMITS: B. An applicant for such permit shall make application to the City Clerk, remit a twenty dollar (520.00) fee, and comply with all rules and regulations related to such use. When the City Clerk determines that the application is complete, the City Clerk shall present the application to the City Council at its regular meeting for approval. Such permits shall be at the discretion of the City Council and shall be denied upon the City Council finding the public health, safety or welfare will be adversely affected upon granting of the permits. (Ord. 323, 5- 12-1998) u.OGo1ICc K:1Cleres\Forms\applicaoons' Possession - Consumption .Alcohol Apphcation.doc >» Providing Idaho innovators with opportunities to Network, Learn, and Grow www.kickstand.org Kjckstand 1 Wh a t is Kickstand ? 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Features Start -Up Speed Dating.Speed Dating is a Kickstand event at which entrepreneurs are given an opportunity to practice pitching their ideas to a team of supportive judges made up of existing businesswomen/businessmen and investors. Monthly e -Newsletter Benefits NETWORK. LEARN. GROW. To Entrepreneur: Speed dating gives entrepreneurs an affordable (and forgiving) forum in which they learn how to make polished, professional pitches geared at advancing their business goals. To the Business: Other businesses and investors gain an advantage in hearing about exiting new opportunities and propositions in their early stages. Provides information on new companies and addresses entrepreneurial concerns. yr 1 www.kickstand.org 1 K;. ot T Nckstand �� At II » For More Information • WVVW. KICKSTAND. ORG NETWORK. (EARN. GROW. • Meetings, monthly every 2nd Thursday - Meeting location in Boise, Idaho Falls, Post Falls, etc. may vary; please check Web site. - Boise meetings start at 5:30pm; programs start -6:15pm - Great food, soft drinks, beer & wine served • Yearly dues — $50.00 • Membership open to all • Sponsorships & advertising available www.kickstand.org EAGLE CITY COUNCIL PUBLIC HEARING SIGN-UP SHEET Ordinance No. 599 April 15, 2008, 7:30 P.M. ADDRESS/ TESTIFY NAME TELEPHONE/E-MAIL YES/NO? PRO/CON fou �7 L� 0kKeriEth ,✓(a3 �J f cn. 1:: EAGLE CITY COUNCIL PUBLIC HEARING SIGN-UP SHEET Ordinance No. 600 April 15, 2008, 7:30 P.M. ADDRESS/ TESTIFY TELEPHONE/E-MAIL YES/NO? PRO/CON _(e)33V-9`70g 4,1 y7r41.0A�- ; , felt/Ito CC INFORMATION BRIEFING ON EAGLE SEWER DISTRICT b y Jim Brooks, Chairman of the Board, on 15 April 2008 for EAGLE CITY MAYOR & COUNCIL Mayor & Members of the Council - Thank you for allowing us this time on your always busy agenda. MY NAME IS JIM BROOKS. I AM A RETIRED PUBLIC SERVANT AND CHAIRMAN OF THE BOARD OF DIRECTORS OF THE EAGLE SEWER DISTRICT. I HAVE LIVED IN EAGLE FOR ALMOST 6 YEARS AND HAVE BEEN ON THE BOARD FOR 4 YEARS. I BECAME CHAIRMAN 4 MONTHS AGO WHEN OUR LEADER, MICHAEL GIFFORD, ACCEPTED EMPLOYMENT IN COLORADO. HIS IS A HARD ACT TO FOLLOW BELIEVE ME. THE OTHER MEMBERS OF OUR 5 -MEMBER BOARD ARE MR. CHUCK FERGUSON, VICE CHAIR, MR. ED HENDERSHOT, MR. IRV BALLOU AND OUR NEWEST MEMBER FOR THE SECOND TIME AND FORMER CHAIRMAN OF THE BOARD, MR. JIM GRUBER. OUR EXECUTIVE DIRECTOR IS MR. LYNN MOSER AND OUR BUSINESS MANAGER IS MRS. LYNNE SEDLASEK. I WOULD LIKE TO START THIS EVENING BY FIRST REVIEWING WHAT WE ARE NOT - A.. WE ARE NOT PART OF CITY GOVERNMENT THOUGH WE ARE FIRST COUSINS. NOR ARE WE A PART OF COUNTY GOVERNMENT. B. WE MAKE NO LAWS AS WE HAVE NO ORDINANCE MAKING AUTHORITY. C. WE ARE NOT IN THE LAND USE PLANNING BUSINESS. D. WE DO NOT RESTRICT OUR SERVICES TO THE CITY BOUNDARIES. NOW FOR WHAT WE ARE AND WHAT WE DO - 1. FIRST OF ALL OUR PLANNING AREA INCLUDES EAGLE CITY PROPER AND THE AREA EAST TO THE BOISE CITY AND GARDEN CITY LIMITS; WEST TO HIGHWAY 16; NORTH TO HOMER ROAD AND SOUTH TO CHINDEN BLVD. IT IS OUR RESPONSIBILITY TO PLAN FOR WASTEWATER SERVICES IN THIS ENTIRE AREA AS IT IS DEVELOPED. OUR PLANNING AREA DOES NOT INCLUDE THE DEVELOPMENTS OF AVIMORE, SPRING VALLEY, M3, DRY CREEK OR SHADOW VALLEY ALL OF WHICH WILL INCLUDE THEIR OWN WASTEWATER TREATMENT FACILITIES AS PART OF THEIR DEVELOPMENT. AS A FOOTNOTE HERE - WE HAVE CONSULTED WITH ALL OF THESE DEVELOPERS AND ARE ANXIOUS TO DISCUSS POLICIES AND PROPOSALS FROM ANY THAT MAY LOOK TO US FOR THE ULTIMATE OWNERSHIP, OPERATION AND MAINTENANCE OF THEIR INDIVIDUAL SYSTEMS. 2. OUR TREATMENT FACILITIES ARE LOCATED ABOUT ONE MILE WEST OF EAGLE RD. SOUTH OF HIGHWAY 44 AND NORTH OF THE NORTH CHANNEL OF THE BOISE RIVER. THESE FACILITIES INCLUDE 2 LAGOONS PAGE 1 OF 3 PAGES FOR PRIMARY TREATMENT AND OUR EFFLUENT IS THEN PUMPED TO THE WEST BOISE WASTEWATER TREATMENT PLANT FOR FINAL TREATMENT AND DISCHARGE INTO THE BOISE RIVER. AS A SEPARATE DISTRICT WE HAVE AN ACKNOWLEDGMENT BY EPA THAT WE DO DISCHARGE INTO THE BOISE RIVER BUT THROUGH THE BOISE PLANT. WE CURRENTLY SERVE A POPULATION OF ABOUT 17,000 CUSTOMERS THROUGH ABOUT 7000 CONNECTIONS TO OUR SYSTEM AND PROCESS ABOUT 1.5 MILLION GALLONS OF WASTEWATER PER DAY. OUR PLANT CAN ACCOMMODATE TWICE THAT AMOUNT. 3. AT THIS TIME I WOULD LIKE TO EXPLAIN OUR BUSINESS RELATIONSHIP WITH THE CITY OF BOISE. TO START WITH - IT COULD NOT BE BETTER. WE BUY "CAPACITY" IN THEIR PLANT. IT IS PAID FOR AS BOISE RECEIVES A PORTION OF EACH CONNECTION FEE WE RECEIVE. WE ALSO PAY THE 0 & M COSTS FOR TREATING OUR EFFLUENT. WE ENJOY A FINE WORKING RELATIONSHIP WITH THE BOISE FOLKS, PAY OUR OWN WAY AS WE SHOULD AND RECEIVE THE VERY BEST PROFESSIONAL SERVICES. WE POINT TO THIS RELATIONSHIP AS A MODEL FOR SUCCESSFUL INTERGOVERNMENTAL COOPERATION. AS AN EXAMPLE: WE RECENTLY HAD TO REPLACE THE LINERS IN OUR LAGOONS THAT WERE SHOWING SIGNS OF FAILURE DO TO AGE. TO DO THIS WE HAD TO CEASE OUR TREATMENT ACTIVITIES AND DRAIN THE LAGOONS. THIS REQUIRED THAT WE PUMP 100% OF OUR UNTREATED WASTEWATER TO BOISE. THEY AGREED TO ACCEPT THIS ARRANGEMENT AT A COST VERY BENEFICIAL TO OUR DISTRICT. TYPICAL OF THEIR COOPERATIVE APPROACH TO OUR RELATIONSHIP. WE ARE INDEED GRATEFUL FOR THIS FINE TWO-WAY RELATIONSHIP. AGAIN - IT COULDN'T BE BETTER. 4. TWO YEARS AGO, TRYING TO LOOK TO THE FUTURE AND KEEP AHEAD OF THE GROWTH WE HAVE ALL SEEN, THE DISTRICT PURCHASED - FOR SOME $3 MILLION - THE 53 ACRES OF LAND NORTH OF OUR LAGOONS AND SOUTH OF HIGHWAY 44. WE ALSO GOT ABOUT 8 ACRES OF FORMER RIGHT-OF-WAY LAND FROM ITD. AT THE INSISTENCE OF EAGLE CITY WE ALSO SPENT A MILLION DOLLARS ON A LANDSCAPED BURM TO HIDE OUR LAND FROM THE PUBLIC VIEW. WE ALSO ENGAGED ONE OF THE PREMIER ENGINEERING FIRMS IN THE VALLEY TO DEVELOP OUR LONG RANGE FACILITY PLAN. IT SHOULD BE COMPLETED IN A COUPLE OF MONTHS AND WILL SERVE AS OUR GUIDANCE FOR THE FUTURE DEVELOPMENT OF OUR SYSTEM. THE PLAN WILL ACCOMMODATE AN ENTIRE NEW AND INDEPENDENT TREATMENT FACILITY IF SUCH SHOULD EVER BE REQUIRED SOMETIME IN THE FUTURE. MORE ON THIS SUBJECT A BIT LATER. 5. AND NOW TO OUR BUSINESS PHILOSOPHY. OUR MONTHLY FEE - NOW $30 AFTER SOME 9 YEARS AT $26 - AND THE SMALL AMOUNT OF PROPERTY TAXES WE COLLECT (ABOUT $75,000 LAST YEAR) ARE TO PAY FOR DEPRECIATION AND DAY-TO-DAY OPERATIONS AND MAINTENANCE OF THE SYSTEM. OUR CAPITAL INFRASTRUCTURE IS PAID FOR BY FEES FROM DEVELOPERS AND BUILDERS TO CONNECT TO OUR SYSTEM. THAT IS - AFTER THEY HAVE PAID FOR AND INSTALLED THE COLLECTION SYSTEMS WITHIN THEIR DEVELOPMENTS. I CAN ASSURE YOU THAT GROWTH HAS AND WILL CONTINUE TO PAY ITS WAY. WE HAVE NEVER ASKED OUR EXISTING CLIENTS TO PAY FOR DEVELOPMENT OTHER THAN THEIR OWN. AND SPEAKING OF MONEY - OUR ANNUAL OPERATION & MAINTENANCE BUDGET IS ABOUT $2.7 MILLION. OUR 5 -YEAR CAPITAL INVESTMENT PLAN IS ABOUT $6.8 MILLION. WE RECENTLY RECEIVED JUDICIAL PAGE 2 OF 3 PAGES CONFORMATION FOR BORROWING $6.5 MILLION FROM THE STATE BOND FUND TO SUPPORT THE EMERGENCY REPAIRS OF OUR LAGOONS LAST FALL AND THE UP -GRADE OF OUR HEAD WORKS. OUR BALANCE SHEET SHOWS A DEPRECIATED ASSET VALUE OF ABOUT $29 MILLION. IN CASE YOU ARE INTERESTED, WE EMPLOY 9 PEOPLE - 5 AT THE PLANT WHO ARE ALL CERTIFIED OPERATORS OF OUR SYSTEM AS IS OUR GENERAL MANAGER AND 4 IN THE BUILDING DOWN THE STREET WHO CARE FOR OUR FINANCE, ADMINISTRATION AND MANAGEMENT. 6. NOW BACK TO OUR FACILITY PLAN. ON A MAP OUR DISTRICT LOOKS LIKE A CHECKER BOARD IN THAT ALL AREAS ARE NOT CONTIGUOUS AND MAY NEVER BE. BUT OUR FACILITY PLAN IS OUR ROAD MAP FOR NOT ONLY THE INVESTMENTS WE HAVE ALREADY MADE BUT THOSE OF THE LONG RANGE FUTURE. IN SIMPLE TERMS - OUR PLAN IS BASED ON YOUR PLAN. OUR CONSULTANTS HAVE USED YOUR COMPREHENSIVE PLAN & LAND USE DENSITIES AND THOSE OF THE COUNTY WHERE AN AREA IS NOT WITHIN YOUR IMPACT AREA, TO ESTIMATE FUTURE REQUIREMENTS FOR WASTEWATER TREATMENT CAPACITY. WHEN AND IF YOUR PLAN FOR THE WEST IS TO BE AMENDED TO CHANGE BUILDING DENSITIES WE NEED A SEAT AT THE TABLE. WHY? BECAUSE IT COULD MEAN MANY MILLIONS OF DOLLARS TO BOTH US AND THE DEVELOPERS IN THAT AREA REMEMBERING THAT THE ECONOMICS OF PROVIDING CENTRALIZED WASTEWATER SERVICES FOR A RURAL HORSE RANCH OF SEVERAL ACRES, AS OPPOSED TO A RESIDENTIAL SUBDIVISION ARE WHOLLY DIFFERENT. ALLOW ME TO EXPLAIN. OUR NEXT BIG STEP TOWARD PROVIDING SERVICES TO OUR WESTERN AREA IS BUILDING WHAT WE CALL THE "PALMER LANE LIFT STATION" TO SERVICE THE DENSITIES CURRENTLY PLANNED FOR THE AREA. IT WILL SERVE THE ENTIRE AREA WEST OF LINDER, SOUTH OF HOMER ROAD, NORTH OF THE NORTH CHANNEL OF THE BOISE RIVER AND EAST OF SH 16 PUMPING WASTEWATER UPHILL, IF YOU PLEASE, TO OUR LAGOON SYSTEM. IT IS A $3 MILLION PROJECT AND WILL TAKE ABOUT A YEAR AND A HALF TO BUILD. ALL YOU WILL SEE ABOVE GROUND IS AN AESTHETICALLY PLEASING STRUCTURE THAT LOOKS LIKE A MODERN RESIDENCE OR COMMERCIAL BUILDING. OUR FIRST CUSTOMER TO CONNECT TO THAT FACILITY MAY WELL BE A PROJECT NORTH OF BEACON LIGHT. 7. MAYOR - MEMBERS OF THE COUNCIL, IN SUMMARY LET ME SAY THAT NOTHING SUCCEEDS LIKE SUCCESS AND WE FEEL WE ARE SUCCESSFUL INDEED IN PROVIDING OUR COMMUNITY WITH EFFICIENT AND COST EFFECTIVE WASTEWATER SERVICES. WE HAVE THE BUSINESS PLAN, WE HAVE THE PROFESSIONAL MANAGEMENT, WE HAVE FINE COMMUNITY RELATIONS, WE HAVE THE LAND AND THE PLAN AND WE HAVE THE TECHNICAL KNOW-HOW. WE CAN ALSO ASSURE COMPLIANCE WITH ANY "GREEN" DICTATES OF THE FUTURE THAT REQUIRE RE -USE OF TREATED WASTEWATER SHOULD THAT BE THE ULTIMATE AND COLLECTIVE DECISION FOR THE PRECIOUS COMMODITY WE ALL KNOW AS WATER. THANK YOU FOR YOUR ATTENTION. MAY I ADDRESS YOUR QUESTIONS? PAGE 3 OF 3 PAGES Information Briefing to Eagle City Mayor and Council presented by: Jim Brooks ESD Board Chairman Insert Date Here Planning Area Includes all of City of Eagle - East to Boise/Garden City limits West to Highway 16 North to Homer Road South to Chinden Blvd Treatment Facilities ir • 2 Lagoons.:-;s*�r�, •.. — Located west of Eagle Rd. south of Hwy 44, and north of North Channel Boise River — Lagoons provide Primary Treatment only What We Are Not A part of City Government "Law. or Ordinance makers Land use planners Restricted to offering services within City boundaries Planning Area Does NOT include development in: Avimore Spring Valley M3 Dry Creek Ranch Shadow Valley CAC}L ^ • Treatment Facilities Pump Effluent to West Boise WWTF - Final treatmenUdischarge to river Currently serve-7,50O,connections (17,000 pop.)` Process -1.7 million gallons per day MWH usiness Relationship with Boise City I ,, We purchase "capacity" in their plant They get portion of our connection fees We pay O&M cost of treating our effluent (COULDN'T BE BETTER) • Business Philosophy Ds Monty fees and taxes pay for O&M Connection fees pay capital costs Growth has and will pay its way o&fd budget is $2.7 million/yr Capital investment is -86.8 million Judicial Confirmation for 86.5 million We have 9 employees - 5 et plant - 4 in otti;e Our Facility Plan1111 We need a seat at table for changes — why? Millions of dollars could be involved Economics of treating wastewater in urban vs. rural development is much different! Example: Palmer Lane Lift Station 1ACI L� IJi Purchased 53 acres of land » Got 8 acres from ITD » Spent S1 million on landscape buffer Have Master Facility Plan �E Site will accommodate entire new plant when/if required The Future —Aker CALi_`- nN� Our Facility Plan Facility map is a checkerboard Our Plan is based on your Comprehensive Plan CITY OF EAGLE LAND USE MAP EAGLE SEWER DISTRICT PALMER LANE LIFT STATION EAGLE. IDAHO Summary Nothing succeeds like success We have - - A proven Business Plan — Professional management — Fine community relationships — The land and the Plan for the fulure — Technical know -flow We can accommodate "' = 3 cc y- /--& ' MISSION Our objective is to create a cultural experience that brings the sizzle back into mountain biking and makes for the most entertaining event of the season at each event site. 48STRAIGHT is committed to quality in every area. We believe in world class venues, top level athletes, elite competitions and quality entertainment; all of which combine to create a cultural event that promises to be the most anticipated summer weekend of the year at each of the Series locations. GOALS: RELATIONSHIP WITH IVCPA COMMUNITY Our goal is to create world class and progressive mountain biking competition with a music festival that is inclusive to the communities and guests, allowing everyone the opportunity to participate in all elements of the best weekend of the Summer! The Series aims to celebrate the resort lifestyle and to choose locations that also embrace similar values and goals. IVCPA has unique natural beauty and history and 48STRAIGHT will strive to convey that both during the event and through our media and television coverage. QUICK FACTS What: Three events featuring mountain biking combined with an exceptional music festival and cultural events involving the entire community. When: Three weekends between July and September, 2008 Format: Each of the events will host three days of mountain bike racing competitions. Network TV coverage: The JKOM is covered in three hours of national network television on CBS. Entertainment and Cultural Events: An extraordinary music festival will combine with the competitions to create a community -wide cultural event. Multiple free and pay events such as street parties, demonstrations, an industry expo, fireworks, film festivals, fashion shows, and great music will appeal to the entire family. The Bands: Performing artists in 2008 included top name acts such as Michael Franti & Spearhead, Hinder, Sean Paul, The Wailers, 3 Days Grace, Tommy Lee, Swollen Members, G. Love & Special Sauce, Kamphire Collective, Blackalicious, Donavon Frankenreiter, Tyrone Wells, DJ Logic, and Jillian Ann. VELODROME BID RESULTS 4/9/08 VBP # CONTRACTOR Base Bid ALT #1 ALT #2 ALT #3 ALT #4 DED DED DED TOTAL VBP-1 SURVEYING VBP-2 SWPPP Base Bid ALT #1 ALT #2 ALT #3 ALT #4 DED DED DED TOTAL JBBJ $ 18,000.00 $ 2,000.00 $ 1,000.00 $ 2,000.00 $ 23,000.00 Tuffy $ 22,216.50 $ 2,272.40 $ 155.20 $ 500.00 $ 25,144.10 Gingrich $ 25,895.00 $ 185.00 $ 290.00 $ 1,600.00 $ 27,970.00 Ground -FX $ 26,870.00 $ 15,826.00 $ 5,750.00 $ 16,263.00 Specialty $ 202,943.00 $ 56,981.00 $ 78,421.00 $ 67,541.00 $ 405,886.00 VBP-3 SITEWORK Base Bid ALT #1 ALT #2 ALT #3 ALT #4 DED (stockpile) DED DED TOTAL JBBJ $ 364,000.00 $ 8,000.00 $ 14,000.00 $ 7,500.00 $ (31,000.00) $ 362,500.00 IDAHO SAND $ 352„791.85 $ 6,228.95 $ 31,460.00 $ 2,800.00 $ (13,961.40) $ 379,319.40 THUESON $ 640,648.00 $ 59,650.00 $ 26,240.00 $ 1,070.00 $ (225,781.00) $ 501,827.00 TUFFY $ 443,669.46 $ 62,406.27 $ 62,686.70 $ 2,676.70 $ (33,572.00) $ 537,867.13 TRICO $ 511,020.00 $ 64,985.00 $ 18,778.00 $ 7,793.00 $ (57,883.00) $ 544,693.00 LURRE $ 490,000.00 $ 95,000.00 $ 45,000.00 $ 5,000.00 $ (45,000.00) $ 590,000.00 WARNER $ 645,200.00 $ 144,500.00 $ 40,000.00 $ 14,600.00 $ (158,000.00) $ 686,300.00 MJ's $ 1,091,136.00 $ 27,208.00 $ 25,951.00 $ 2,100.00 $ (365,000.00) $ 781,395.00 VBP-4 UTILITIES Base Bid ALT #1 ALT #2 ALT #3 ALT #4 DED DED DED TOTAL CASCADE PIPE $ 130,000.00 $ 42,000.00 $ 3,500.00 $ 550.00 $ 176,050.00 KNIFE RIVER $ 140,615.00 $ 40,673.00 $ 5,919.00 $ 5,400.00 $ 192,607.00 MCKAY $ 154,403.00 $ 43,970.00 $ 8,000.00 $ 9,470.00 $ 215,843.00 JBBJ $ 196,500.00 $ 16,400.00 $ 6,0G0.00 IRREGULAR BID-------- $ 218,900.00. HIGRADE $ 203,500.00 $ 13,937.00 $ 10,010.00 $ 8,736.60 $ 236,183.60 MR MILLER $ 190,000.00 $ 49,000.00 $ 8,000.00 $ 8,000.00 $ 255,000.00 OWYHEE $ 221,397.00 $ 27,694.00 $ 7,100.00 $ 8,750.00 $ 264,941.00 PAUL CONST. $ 188,000.00 $ 68,000.00 $ 9,500.00 $ 4,500.00 $ 270,000.00 H2 $ 222,070.00 $ 35,096.00 $ 18,908.00 $ 4,099.00 $ 280,173.00 MJ'S $ 221,992.00 $ 60,534.00 $ 3,605.00 $ 4,120.00 $ 290,251.00 LURRE $ 197,327.20 $ 81,154.20 $ 9,359.60 $ 4,650.00 $ 292,491.00 SOMMER $ 196,404.00 $ 45,226.00 $ 94,000.00 $ 4,920.00 $ 340,550.00 PIPE INC. $ 225,199.00 $ 215,399.00 $ 6,000.00 $ 3,800.00 $ 450,398.00 VBP-5 ASPHALT B&P AMERICAN $ IDAHO SAND $ NAMPA PAVING $ THUESON $ KNIFE RIVER $ VBP-6 LANDSCAPE HILLSIDE Base Bid 295,300.00 $ 301,635.00 $ 323,888.00 $ 348,243.00 $ 369,762.00 $ ALT #1 21,060.00 55,807.72 27,820.00 24,970.00 27,578.00 Base Bid ALT #1 $ 625,000.00 $ 42,500.00 VBP-8 SITE FURNG'S Base Bid ALT #1 HILLSIDE $ 28,500.00 $ 7,500.00 GINGERICH $ 46,535.00 $ 4,200.00 IDAHO PARKS VBP-9 C.I.P. CONCRET E -M $ CB $ VELODROME BID RESULTS 4/9/0 ALT #2 ALT #3 1,959.00 800.00 ALT #2 ALT #2 1 Base Bid ALT #1 ALT #2 84,894.00 $ 584,493.00 $ 224,940.00 61,800.00 $ 675,450.00 $189,450.00 VBP-1dSITE CONCRETO Base Bid MARCON $ 95,390.00 VBP-121SITE ELEC. MCLEAN $ I SQUARED $, BUDGET ELEC. $ ANDERSON -WO $ POWER PLUS $ QUALITY $ LOTT $ VBP-1 MASONRY DICE I s ALT #4 24,880.00 15,000.00 15,533.00 14,166.00 17,665.00 DED ALT #3 ALT #4 DED $ 13,000.00 $ 3,500.00 DED ALT #3 ALT #4 1 ALT #3 ALT #4 $ 525.00 $ 3,200.00 ALT #1 ALT #2 ALT #3 ALT #4 Base Bid ALT #1 ALT #2 ALT #3 ALT #4 82,396.70 $ 5,492.00 $ 4,437.60 75,298.00. $: :,..18,918.00 $ 5,155.00 1.11,930.00 .$;::. $.: 82,625.00 $ 26,334.00 $ 4,370.00 94,860.00 $ 31,981.00 $ 5,396.00 94,463.00 $ 46,474.00 $ 6,288.00 128,000.00 :$ :: 23,000.00 $ .. 15,000.00 Base Bid ALT #1 6,488.00 ALT #2 ALT #3 DED DED DED • ALT #4 DED DED $ (23,255.00) $ (25,584.00) $ (21,689.00) $ (31,385.00) $ (31,000.00) DED DED DED DED DED IRREGULAR BiD: DED DED DED IRREGULAR BID IRREGULAR.BID IRREGULAR BID 1 DED DED DED DED DED � N TOTAL $ 317,985.00 $ 348,817.72 $ 345,552.00 $ 356,794.00 $ 384,005.00 TOTAL $ 684,000.00 TOTAL $ 36,000.00 $ 50,735.00 $32,314:30 TOTAL $ 894,852.00 $ 929,900.00 TOTAL $ 95,390.00 TOTAL $ 92,326.30 $ :::99,371.00 $ .111,930.00 $ 113,329.00 $ 132,237.00 $ 147,225.00 $ ..1 66,000.00 1$ TOTAL 6,488.00 ITMC 7,961.00 I VELODROME BID RESULTS ak9/7 I $ 7,961.00 VBP-14IMETAL FAB Base Bid ALT #1 ALT #2 ALT #3 ALT #4 ADD ADD ADD TOTAL RIVERSIDE $ 3,775.00 $ 5,125.00 $ 15,450.00 $ 500.00 $ 700.00 $ 2,000.00 $ 27,550.00 MTN STEEL $ 2,222.00 $ 7,450.00 $ 13,906.00 $ 520.00 $ 3,600.00 $ 2,312.00 $ 30,010.00 KB WELDING $ 57,485.00 $ 47,335.00 $ 10,150.00 $ 2,285.00 $ 2,000.00 $ 285.00 VBP-15IROUGH CARP Base Bid ALT #1 ALT #2 ALT #3 ALT #4 DED DED DED TOTAL R&L $ 10,620.00 $ 9,155.00 $ 910.00 PHOENIX $ 21,620.00 1 1 VBP-16IO'HEAD DOORS Base Bid ALT #1 ALT #2 ALT #3 ALT #4 DED DED DED TOTAL CRAWFORD $ 4,790.00 $ 4,790.00 OVERHEAD D.0 $ 5,270.00I IRREGULAR BIE $ 5,270.00 VBP-1 TESTI INSPECT I Base Bid ALT #1 ALT #2 ALT #3 ALT #4 DED DED DED TOTAL GEOTEK $ 7,225.00 $ 6,061.00 $ 1,790.00 $ 3,513.00 $ 946.00 $ 19,535.00 MTI $ 14,442.00 $ 1,127.20 $ 4,063.80 $ - $ IRREGULAR BIIj $ 19,633.00 MAKING STRIDES Against Breast Cancer joR Arnerion Making Strides Against Breast Cancer Informational Retreat American Cancer Society — 3.29.08 11am-1pm Agenda • Introductions • Prize Time! • Background — why Making Strides Against Breast Cancer • Event Overview • Timeline • Prize Time! • Lunch and Break • Committee Positions • Training for Positions • Goal Setting • Recruitment • Meetings and Kickoff • Q&A • Prize Time! Committee Chair Job Descriptions Event Chair & Co -Chair: • Monitors progress of subcommittees to ensure tasks are completed • Develops committee meeting schedule and facilitates committee meetings • Ensures that all Society policies and procedures are followed for event Team Development Chair: • Actively recruits committee — divides into recruitment and retention • Monitors progress of subcommittees to ensure tasks are completed • Coordinates kickoff • Coordinates recognition for top teams and Pacesetters • Attends all committee chair meetings to report on progress Entertainment and Ceremonies Chair: • Recruits subcommittee to plan event entertainment and opening and closing ceremonies • Secures emcee and/or DJ for kickoff event and day of event • Provides master schedule of entertainment and ceremonies to the event chair and committee • Attends all committee chair meetings to report on progress Logistics Chair: • Recruits a subcommittee of volunteers to assist in planning and coordinating all logistics, including site, traffic control, tent set-up, route set-up, facilities, waste management, security, parking, signage, event set-up/tear-down, and day -of -event committee assignments • Works with event chair/co-chair/staff partner to choose and secure site, route, and necessary permits • Secures and tracks all in-kind donations received, i.e., snacks and water • Attends all committee chair meetings to report on progress Mission and Advocacy Chair: • Recruits subcommittee to plan mission and advocacy activities before, during, and after event • Coordinates advocacy recruitment at event • Attends all committee chair meetings to report on progress Online Chair: • Provides guidance and training for participants with questions about signing up online and presents a short piece on the how-to's and benefits of using the online tool at the kickoff event • Shares reports on online fundraising totals, participant registration, and volunteer registration with appropriate committee members • Attends all committee chair meetings to report on progress Publicity Chair: • Works with committees to identify team/walker/survivor stories • Oversees distribution of posters and walk papers around community • Works with staff partner to develop and distribute public service announcements and news releases • Schedules advance and day -of -event radio, television, and newspaper coverage • Attends all committee chair meetings to report on progress Registration and Accounting Chair: • Works with team development chair to ensure that each team registers with completed participant registration form and team T-shirt order form by the T-shirt registration deadline • Tracks all donations turned in by teams, team members, and individual walkers • Accounts for and deposits all funds turned in at registration area following Shared Services training guidelines • Attends all committee chair meetings to report on progress Sponsorship Chair: • Works closely with event chair and staff partner to develop sponsorship target list, levels, benefits, proposals, and total dollar goal • Tracks all sponsorship received • Attends all committee chair meetings to report on progress Survivor Chair: • Works closely with mission delivery staff partner to develop a plan to recruit local breast cancer survivors to participate in Making Strides • Plans breast cancer survivor recognition and gift for day of event (survivor gift should be a Making Strides -branded item) • Thanks participating survivors after the event • Attends all committee chair meetings to report on progress Volunteer Recruitment Chair: • Actively recruits volunteer committee • Works with committee to develop list of volunteer needs • Sends out appropriate thank -you letters • Attends all committee chair meetings to report on progress Suggested Event Timeline For an October Making Strides Event Task Set Event Date and Site Recruit and Train Event Chair/Co-Chair Determine Publicity Efforts for Upcoming Event Develop Invitation & Mailing List to Join Leadership Committee Develop Timeline for all Publicity Efforts Secure Location for First Committee Meeting; Set Date and Time Recruit Committee Chairs Brainstorm Potential Sponsors Brainstorm Potential Team Leaders Secure Parking Arrangements Coordinate Recognition of Sponsors Create In -Kind Donation Request Letter Person/Committee Responsible Staff Partner Staff Partner Publicity/Event Chair/Staff Partner Event Chair and Staff Partner Publicity/Staff Partner Event Chair/Staff Partner Chair/Staff Partner Sponsorship Team Recruitment Chair/Event Committee Logistics Sponsorship Logistics Comments This date should be set prior to recruiting your committee. The sooner, the better. Working with your staff partner, develop a list of people who should be invited to join the leadership committee this year. Look for Society partners in the community & committee contact leads. Everyone contributes to the brainstorming. Committee members with direct contact leads should help in establishing contacts. The team recruitment sub -committee will work on follow-up for the remaining leads. Ideally, when securing your site and route, you should ensure that February parking arrangements are also secure. Recognition should be given to sponsors at the event as well as at the pre- and post -events (kickoff, wrap-up) whenever possible. Work closely with Publicity chair to ensure recognition in media PSAs. Sub -committee chair should receive a sample from his staff partner of an in-kind sponsor letter February to update as appropriate for this year. Should be signed by committee Recommended Date By January By January January January January January By February February February February Develop Cover Letter for Corporate Sponsorship Packets Develop Mailing and Collateral Materials for Survivors Sponsorship Survivor Develop Recognition/Incentives for Online Online Fundraising Enter Event into Siebel Obtain Local Media Sponsors Recruit Survivors to Participate on Committee and Teams Secure Certificate of Insurance Secure Event Location Set Committee Meeting Schedule for Season Set Income Goal Set Team Goal Staff Partner Publicity/Sponsorship Survivor Staff Partner Logistics/Staff Partner Chair/Event Committee Event Chair/Staff Partner Chair/Team Recruitment Committee chair and put in sponsorship kit. Sub -committee chair should receive a sample from his staff partner of February a sponsor letter to update as appropriate. February Develop recognition and incentives to encourage teams and individuals to utilize the on-line fundraising tool. You will want to have this developed or at least in the process of being February developed in time to take advantage of the Turnkey ordering process. Please check with your Division strategy lead for more information on Turnkey. In order for event to be set up online, it must be entered into Siebel with February an event title and event ID. February Work with treatment centers, focusing on breast care centers, to recruit survivors to help February on planning committee and to participate in the event. An event permit may need to be filled out prior to submitting a February Certificate of Insurance Request. This is usually done in conjunction with pulling the permits, unless your location is a local February business that requires an agreement beyond a town permit. Set the dates and times of the leadership meetings for the entire planning season. Based on the income goal set by the committee, how many February February February Ensure that Subcommittee is in Place Ensure that Subcommittee is in Place Ensure that Subcommittee is in Place Recruit & Train Additional Subcommittee Members (all subcommittees should have chairs by this point) Secure Police/Security for Event Secure Location For Kickoff Event, Set Date and Time Contact/Secure New Sponsors Create Kickoff Invitation Determine Order Quantities for Survivor Gifts and Place Order Develop Survivor Activity Schedule Enter Event into the "Calendar of Events" Establish Timeline and Messaging For Regular Blast Emails Sponsorship Team Development Survivor Subcommittee Chairs Logistics Team Recruitment/Logistics Sponsorship Team Recruitment/Staff Partner Survivor Survivor Staff Partner Online/Staff Partner teams do you need to have this year? Trainings should be coordinated by the sub- committee chairs and staff partner. Kickoff events should take place the first to second week of August (on a Tuesday, Wednesday, or Thursday). The date may depend on available location(s). Try to secure a location that people will be excited about! Seek sponsors to underwrite the cost or find a location willing to donate the site. Once a list of potential sponsors has been developed, set up meetings with each company. The earlier this is started, the better! The more lead time you have to secure sponsors, the more benefits you can offer (i.e., logos on materials). Print -on - Demand sets a logo due date — usually in June. Check with your Division strategy lead for more info about print on demand materials and ordering. Samples are available from Staff Partner. By ordering in March, you take advantage of the nationwide program through Turnkey Promotions. For more information, check with your Division strategy lead. Work closely with your staff partner, including mission staff. Some Divisions have a set timeline for the email blast campaign. Please check with your By late February By late February By late February By late February February - March February - March February - May March March March March March Division's online administrator for more information. Order Making Strides Materials Staff Partner March Work with your staff partner to select a survivor gift from the options available. You will want to have this Order Survivor Gift Survivor selected in time to take March advantage of the Turnkey ordering process. Please check with your Division strategy lead for more information on Turnkey. Set Goal for Corporate Sponsor Dollars Sponsorship/Staff Partner March Team recruitment should have one committee member for every five Assign Team Recruitment Sub -Committee new teams goaled. This Members as Team Contacts Team Recruitment process should be March - August ongoing as team recruitment lists are continuously reviewed and updated. Sub -committee chair should receive a sample from his staff partner of a team leader cover letter to update as Team Recruitment appropriate for this year. April Develop Cover Letter for Team Leader Kits Print out a master copy, sign and give to your staff partner to use for copying for team leader kit assembly. Plan Kickoff Team Recruitment and April Subcommittee If schools in your area are out in May, you will Team Recruitment/Event want to target them for Begin Team Recruitment Process Committee recruitment in April. April - May Non -school recruitment can start in May. Local volunteers can be Assemble Team Leader Kits Team Recruitment/Volunteers recruited to assemble May team leaders kits. Determine Invitation Recipients Team Recruitment! May Sponsorship Chairs Work with publicity Recruit MC/DJ/Speakers for Walk Entertainment chair to secure an emcee May or dignitary for the walk. Work with entertainment Recruit Survivor Speaker/s for Event Survivor chair to recruit a May survivor speaker for opening and close. Work with team Recruit Survivor Speaker/s for Kickoff Survivor recruitment chair to May secure a survivor Secure Donations of Food and Beverages for Kickoff Secure Registration Drop -Off Location Secure a Team Leader Headquarters Develop Kickoff Agenda Develop Kickoff Invitation List Team Recruitment/Logistics Registration Team Recruitment Team Recruitment Event Committee Manage Survivor Registrations as Received Survivor/Staff Partner Mail Kickoff Invitations Secure Corporate Sponsored Ads Make Follow-up Calls to Kickoff invitees who haven't RSVPd Recruit Volunteers for Day -Of Event (Route Marshalls, Water Stations, Set-up, Breakdown, etc.) Look For Local Stories to Share with Media Staff Partner/Team Recruitment Publicity/Sponsorship Team Recruitment Subcommittee Volunteer Recruitment Publicity speaker for the kickoff. Attempt to secure donations if kickoff is not underwritten or hosted by a sponsor. Secure a location in your community where team leaders can drop off completed registrations on/before the t -shirt deadline. This location may be available only By June one day and/or for limited hours. Registration drop-off is usually held in September for an October event. Secure a location where team leaders can come and pick up the materials they need to organize By June their team. This site will be used after the kickoff Event. Please see kickoff event How-to's for sample June agenda. Please refer to "Steps to Team Development" for a list of the people who should receive a kickoff invitation. Throughout season, keep track of survivors registering for event. Invitations should be in the mail before the two weeks prior to kickoff, ideally three weeks. Work closely with the sponsorship chair to secure corporate sponsored ads. May - July Work with logistics chair to assess volunteer needs for the day of the event. Work with your staff partner, survivor chair and team recruitment chair to find local stories to share with the media. This should start before your kickoff and continue through the walk. June July - October July July July/August July/August/September July - October Secure Stage, Port -o -Potties, Tents, Tables, Chairs, Helium, Cones, Sound System, Logistics Generator, Two -Way Radios, etc. Develop Survivor Recognition Program for Survivor Opening Ceremonies Distribute Team Leader Kits Finalize Event Details Hold Kickoff Promote Online Fundraising at Kickoff Renew Certificate of Insurance Team Recruitment Survivor Team Recruitment Chair and Subcommittee Online Staff Partner Secure Donation of Water for Water Stops Sponsorship/Logistics Blanket Community with Walk Paper Displays and Posters Execute Publicity Campaign for Event Coordinate Volunteers for Day of Event Coordinate Photographer for Event Coordinate Security Coordinate Set-up of Food and Beverage Stations at Event Secure Entertainment/Activities Publicity Publicity Volunteer Recruitment Publicity Logistics Logistics Entertainment Secure these items as needed, seeking donations whenever possible. Work with entertainment chair to coordinate recognition piece with other opening ceremony pieces. Hand these out at kickoff and be sure that the people who didn't attend the kickoff get their kits within one to two weeks. Work closely with team recruitment chair to identify successful online fundraiser to speak at kickoff. Reissue certificate of insurance for new fiscal year/insurance coverage year since our policies often expire September 1. Work together to secure donation and to coordinate set-up of water station. Distribute point of purchase displays (walk papers and stands) and posters throughout community. Publicity chair should coordinate efforts, but all committee members should assist in distribution. Train day -of volunteers as necessary. There may be a local security company that is willing to donate its time. You might also contract with local police department to hire detail. Determine how many tables you will need at the event, for example. This could include aerobics, jazzercise, singers, etc. By August August August August August August August August August (after Kickoff) August (after Kickoff) August - September By September By September By September By September Secure/Create Signage Coordinate Medical Coverage Coordinate Parking Arrangements and Parking Attendants Coordinate Placement of Route Signs/Markers Ensure Complete Registration of All Teams Follow Up with Team Leaders for Registrations Map Out Start/Finish Area Script Closing Ceremonies Script Opening Ceremonies Logistics/Sponsorship Logistics Logistics Logistics Registration Team Recruitment Logistics Entertainment Entertainment Secure Banners/Other Items for Sponsors Sponsorship Walk the Route Secure Sound System Collect Incentive Order Sheets Logistics Entertainment/Logistics Registration Work with sponsorship and publicity chairs to secure signage for site By September sponsors, route signs, water stop signs, etc. Work with local ambulance company, fire department or EMT to have medical support. September September September Work closely with the team recruitment chair to ensure that all teams are registered with September complete information by the early September T- shirt deadline. Follow up with team leaders to make sure they are registered by September the early September T- shirt deadline. September Plan what will happen during closing, who will speak, and who will be recognized. Script it out. If figures are available, include announcement of estimated total money raised. Plan what will happen during opening, who will speak, and who will be recognized. Script it out. Work with survivor chair to integrate survivor speaker into opening ceremonies. Be sure to include sponsor recognition. Based on sponsorship level, secure necessary items from sponsor (banner, logo, etc.). Walk the route in advance to make sure no construction or other obstructions occur along route; make any route changes necessary. Collect incentive order sheets from team leaders and individual walkers and turn in to staff partner. September September September September September October Train All Registration Volunteers Coordinate Trash Removal Create and Print Event Program Decorate Start/Finish and Site Hang All Banners (Society and Sponsors) Manage Survivor Activities at Event Registration Logistics Publicity Logistics Logistics Survivor Run Final Online Donation Report for All Online Participants Send Thank -You Note to All Sponsors and Sponsorship/Staff Partner In -Kind Donors Set Up Registration Area at Event Thank Survivors for Participating Registration October October October October October October On the evening before the walk, run a final report, by participant, of all online donations October received and then turn in to the registration chair at the event Thank -you letters on Making Strides letterhead with info for tax-deductible purposes will be sent by the Society office. Set up separate sections for team and individual registrations. Be sure to let logistics know how many tables you will need at the event. After the event, thank your survivors for Survivor participating through October calls, emails, note cards, etc. Wrap-up meetings need to be held for both the team leaders and the committee members. They may be held the same night, but they still need to be separate meetings. Wrap-up meetings should be held two to three weeks following the walk. Secure this location by the event so that you can tell your team leaders, Pacesetters, and sponsors. Coordinate distribution of plaques to sponsors and speakers during opening ceremonies or at wrap-up event. Plaque presentations that happen outside of the Event/Post-Event event should be coordinated with the publicity chair as it is a great PR opportunity for the event and the sponsor. Survivor November October October Secure Location, Date, and Time for Wrap- Event Chair Up Meeting Recognize Sponsors/Distribute Plaques Sponsorship/Publicity Conduct Post -Event Activities for By Event Survivors Call all team leaders after the walk to thank them and invite them to Call All Team Leaders and Thank Them Team Recruitment the wrap-up meeting. Post -Event Remind them to send in outstanding donations. Coordinate distribution Coordinate Award Presentation Sponsorship/Publicity of awards decided on by Post -Event committee Distribute incentive prizes at wrap-up meeting. Work with staff Distribute Incentive Prizes Registration partner to develop a plan Post -Event to distribute any prizes not picked up at wrap-up meeting. On the Monday following the walk, tally your incentive needs and Order Incentive Prizes Staff Partner turn them in to your staff Post -Event partner so she can order them. Reports for those wishing to volunteer Report to Volunteer Chair All Volunteers Online should be run on a Weekly Registering Online regular basis and shared with the event chair for follow-up. On a weekly basis, Run Regular Online Donation Reports Online report the online Weekly donations collected to the event committee. Reports for participants set up online should be Run Regular Online Team/Participant Online run on a regular basis Weekly Reports and shared with the team recruitment chair for follow- up This date is set by the national E -Revenue Attend Online Training Online team. Please check with TBD your Division online administrator for dates. What is Making Strides Against Breast Cancer'? Since 1993, Making Strides Against Breast Cancer has been the American Cancer Society's premier event to raise awareness and dollars to fight breast cancer. Making Strides' donations support the Society's lifesaving efforts to fund groundbreaking breast cancer research, provide up -to date prevention and early detection information, help ensure all women have access to mammograms, and offer free programs and services to improve the quality of life for those facing the disease. The Walk Making Strides is noncompetitive. The distance of the walk varies by site; it is usually five miles or five kilometers. Individuals of all ages can participate. Walkers can take as much time as needed to finish or they can walk as far as they are able. The event is held rain or shine. The success of Making Strides depends on the walkers! Organizations or businesses can sponsor their own teams of walkers. People may form teams of family members, friends, or coworkers. Individuals may walk on their own. Celebrate Survivors and Honor Loved Ones Each Making Strides event celebrates survivorship. In many cases, survivors (and often caregivers) are recognized in a special ceremony held during the event (usually before the start of the walk), and they are often given a gift of recognition like a survivor sash or hat, etc. Additionally, all participants are encouraged to recognize those who have lost their lives to the disease. One way walkers can do this is by wearing an "I am making strides for ..." sticker, available in the National Materials Catalog. Raise Money — Raise Awareness — Educate While the overarching goal of Making Strides is to raise money to support lifesaving American Cancer Society breast cancer programs, we owe it to our supporters and communities to educate anyone and everyone about the importance of early detection and the things people can do beyond raising dollars. The goal of every Making Strides event is for every walker and volunteer to leave the event having learned something new and/or having gained an enhanced commitment to getting involved in this very important cause. American Cancer Society, Inc. Funding for Breast Cancer Research 1972 - 2007 Year Number of Grants Total Amount 1972 28 $1,203,300.00 1973 20 $1,026,700.00 1974 19 $1,063,800.00 1975 22 $1,076,500.00 1976 31 $2,436,700.00 1977 43 $3,002,800.00 1978 48 $3,367,200.00 1979 37 $2,932,800.00 1980 41 $3,163,600.00 1981 31 $3,034,600.00 1982 35 $3,332,800.00 1983 31 $2,922,500.00 1984 41 $4,289,300.00 1985 37 $3,784,800.00 1986 42 $5,080,800.00 1987 31 $3,207,850.00 1988 37 $4,629,133.00 1989 40 $4,981,030.00 1990 41 $4,843,079.00 1991 42 $6,159,466.00 1992 44 $8,088,755.00 1993 52 $8,122,580.00 1994 40 $5,323,300.00 1995 38 $4,528,455.00 1996 63 $8,420,776.00 1997 59 $11,220,500.00 1998 69 $12,887,100.00 1999 62 $16,406,950.00 2000 65 $18,869,378.00 2001 64 $25,798,070.00 2002 64 $31,311,791.00 2003 60 $29,294,166.00 2004 55 $25,301,937.00 2005 66 $22,436,526.00 2006 67 $29,195,542.00 2007 62 $29,559,498.00 Total: 1627 $352,304,082.00 Note: Includes only National Research Grants awarded as of end of fiscal year. Beginning in 2000, the amount of money expended by the Intramural Research Programs is included in the final $ amount. Research in Idaho Current grants as of March 11, 2008 University of Idaho, Moscow Kurt E. Gustin, PhD Gary W. Daughdrill, PhD $717,000 $703,000 Idaho 2 total grants Great West Division 101 grants Nationwide 935 grants 51,420,000 539.5 million 5458.3 million 1.800 ACS 2345 www.cancer.org Hope.Progress.Answers• American Cancer Society Research is Making a Difference in IDAHO There is Hope • The five-year survival rate is now 66 percent. The world is seeing a significant reduction in cancer incidence and mortality, in large part due to our combined efforts. • 1/3 of all cancer deaths are caused by tobacco -and could be completely prevented • 1/3 of all cancer deaths are related to nutrition. physical activity. obesity and other lifestyle factors - and could he prevented • 86 percent of cancer caught early by regular screenings are treated successfully - resulting In SUrvival Your American Cancer Society 11'e are the nation's largest private. not-for-profit. non-government source of funds for scientists studying cancer. The American Cancer Society focuses the majority of its funding on investigator -initiated. peer review proposals. This process ensures that researchers propose innovative and cutting edge projects. This intellectual freedom encourages discoveries in areas that researchers believe are most likely to solve the problem of cancer. Major scientific breakthroughs in the last. 15 years have changed how we think about cancer. Today, 66 percent of people diagnosed with cancer survive the disease. Only 50 years ago those odds were much worse - in 1946 only one in four survived. Cancer Research Breakthroughs Your American Cancer Society has spent more than $3.1 billion on cancer research to date and we have been involved in Inane of the major cancer research breakthroughs of the century: • Pap smear crusade to detect cervical cancer • Mammography to screen for breast cancer • PSA test for prostate cancer screening • Confirmation of smoking as a cause of lung cancer • identification of obesity as an increased risk factor for multiple cancer types • Use of small molecule inhibitors such as Gleevec for treatment of chronic myeloid leukemia American Cancer Society Nobel Laureates The American Cancer Society is proud of the 42 investigators we supported before they went on to win the Nobel Prize, considered the highest. accolade any scientist can receive. This is a tribute to the American Cancer Society Research Program and the strength of its peer -review process. The Great West Division is honored to be home to four Nobel Laureates: • 1989 - Thomas R. Cecil. Phl) for the discovery of catalytic properties of RNA; Colorado • 1990 - l:. Donna II Thomas, MD, the father of bone marrow transplantation; Washington • 2001 - Leland 11. 1 lartwell, PhD for his discoveries of key regulators of the cell cycle; Washington • 2007 - Mario R. Capecchi, PhD for discoveries that led to a technology known as gene testing: Utah Thank You for Making a Difference! The American Cancer Society is the nationwide, community-based voluntary health organization dedicated to eliminating cancer as a major health problem by preventing cancer, saving lives, and diminishing suffering from cancer through research, education, advocacy and service