Minutes - 2008 - City Council - 02/12/2008 - Regular
EAGLE CITY COUNCIL
February 12, 2008
Minutes
PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m.
1. Ada County Highway District: ACHD presentation of construction and maintenance projects
for 2008. Rich Girard. (30 min) Mayor Bandy had a prior engagement but should arrive around
7:00 p.m. Council President Guerber presiding. Mr. Girard, Assistant Manager - Maintenance,
reviews a PowerPoint presentation regarding current and planned improvement projects and
maintenance programs. There are three different liaisons that attend Eagle City Council
meetings and they attempt to facilitate inquiries and desires ofthe Council when possible. Mike
Brokaw, Deputy Director - Operations addresses questions regarding sidewalk installation.
Discussion.
2. Mayor and Council's Report: MOVED TO END OF AGENDA
3. City Engineer Report: MOVED TO END OF AGENDA
4. City Clerk/Treasurer Report: No report
5. Zoning Administrator's Report: No report
6. City Attorney Report: MOVED TO END OF AGENDA
Guerber calls a 5 minute break.
REGULAR COUNCIL AGENDA: 7:30 p.m.
1. CALL TO ORDER: Mayor Bandy calls the meeting to order at 7:30 p.m.
2. ROLL CALL: Present: GUERBER, HUFFAKER, SEMANKO. Absent:
SHOUSHT ARIAN. A quorum is present.
3. PLEDGE OF ALLEGIANCE: There are Boy Scouts representing Troop 321, Troop 308,
Troop 371 and Troop 316 in attendance tonight. Boy Scouts Cody and Kaden lead the audience
in the Pledge of Allegiance.
4. PUBLIC COMMENT: Patricia Minkiewicz Deerfield Court Eagle, Idaho. Compliments
the letter from the Mayor that was published in the Eagle Independent this week. She would like
to see the City of Eagle website updated.
Ron Marshall, 740 Palmetto Eagle, Idaho. Mr. Marshall would like to see some exceptions to the
cell phone tower restrictions be made as the service for Verizon is really bad. There are new
towers that look like trees or other things now that could be used within City limits.
5. CONSENT AGENDA:
. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the City Council.
. Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of January 8, 2008.
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C. Minutes of January 15, 2008.
D. Minutes of January 22,2008.
E. Minutes of January 29, 2008.
F. Preliminarv Plat Extension of Time for Alderwood No.2 Planned Unit
Development- RTB Investments: Garrett Stephenson with RTB Investments is
requesting a one (1) year extension of time for the preliminary plat approval for
Alderwood No.2 Subdivision, a 21-lot (16-buildable, 5-common) residential planned
unit development. The 4.7-acre site is located approximately 430-feet west of South
Grandean Way at 947 W. State Street. (WEV)
G. Preliminarv Plat Extension of Time for Countrvland Estates Subdivision - JLJ
Enterprises: JLJ Enterprises Inc, represented by Van Elg and Phil Hull of The Land
Group Inc, is requesting a one (1) year extension of time for the preliminary plat
approval for Countryland Estates Subdivision, a residential development consisting
of 17 lots (12 residential units and 5 common lots). The 6.6-acre site is generally
located Y4 mile west of Ballantyne Road and 1/4 north of State Highway 44 at 2556
W. State Street. (WEV)
H. DR-12-03 MOD - Buildin!!: Addition to Reed Cvcle Shop - Bill and Tami Reed:
Bill and Tami Reed are requesting design review approval to construct a 1,350-
square foot building addition to the Reed Cycle Shop. The site is located at the north
side of East State Street approximately 50-feet west of 2nd Street at 238 East State
Street. (WEV)
1. DR-I09-06 MOD - Modification of the La!!:una Pointe Subdivision Si!!:na!!:e-
La!!:una Pointe, LLC: Laguna Pointe, LLC, represented by James G. Murray with
CSHQA Architects, is requesting design review approval to modify the entry signage
for Laguna Pointe Subdivision. The site is located on the east side of South Eagle
Road approximately 4,OOO-feet north of Chinden Boulevard at 2260 South Eagle
Road. (WEV)
J. DR-61-07 - Master Si!!:n Plan for the Kin!!:'s Shoppin!!: Center Includin!!: One
Buildin!!: Wall Si!!:n for Kin!!:'s - Pinewick Investment Companv: Pinewick
Investment Company, represented by Jim Rehberg with Idaho Electric Signs, is
requesting design review approval of a master sign plan for the King's Shopping
Center, including one building wall sign for Kings. The 0.33-acre site is located on
the north side of West State Street approximately 92 I-feet west of Eagle Road at
300-344 West State Street. (WEV)
K. DR-78-07 - Common Area Landscapin!!: within Tranquil Estates Subdivision -
Garv and Janette Drew: Gary and Janette Drew, represented by Angela Comish,
are requesting design review approval for the common area landscaping within
Tranquil Estates Subdivision. The 7- acre site is located on the south side of West
Beacon Light Road and 300-feet west of North Ballantyne Lane at 2141 West
Beacon Light Road. (WEV)
L. DR-81-07 - Master Si!!:n Plan for Ea!!:le Island Crossin!!: - Gardner Ahlquist
Development: Gardner Ahlquist Development, represented by Leslie Brown with
Young Electric Sign Company, is requesting design review approval for a master
sign plan for Eagle Island Crossing. The I ,035-acre site is located on the north side
of State Highway 44 approximately 1,300-feet east of Park Lane at 3300 West State
Street within Eagle Island Crossing Subdivision. (WEV)
M. DR-82-07 - Multi-tenant Retail Buildin!!: - BRS Architects: Gardner Ahlquist
Development, represented by Doug Racine with BRS Architects, is requesting design
review approval to construct a 3,305-square foot multi-tenant retail building. The
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0.45 I-acre site is located on the north side of State Highway 44 approximately
I ,300-feet east of Park Lane at 3300 West State Street within Eagle Island Crossing
Subdivision. (WEV)
N. DR-83-07 - Master Si!?:n Plan for a Multi-tenant Retail/Restaurant Duildin!?: -
Gardner Ahlquist Development: Gardner Ahlquist Development, represented by
Leslie Brown with Young Electric Sign Company, is requesting design review
approval of the master sign plan for a multi-tenant retail/restaurant building within
Eagle Island Crossing Subdivision. The 0.45 I-acre site is located on the north side
of State Highway 44 approximately I ,300-feet east of Park Lane at 3300 West State
Street within Eagle Island Crossing Subdivision. (WEV)
O. DR-84-07 - Multi-tenant Retail Duildin!?: - DRS Architects: Gardner Ahlquist
Development, represented by Doug Racine with BRS Architects, is requesting design
review approval to construct a 5,426-square foot multi-tenant retail building. The
0.757-acre site is located on the north side of State Highway 44 approximately
1,300-feet east of Park Lane at 3300 West State Street within Eagle Island Crossing
Subdivision. (WEV)
P. DR-85-07 - Master Si!?:n Plan for a Multi-tenant Retail/ Office/Restaurant
Duildin!?: - Gardner Ahlquist Development: Gardner Ahlquist Development,
represented by Leslie Brown with Young Electric Sign Company, is requesting
design review approval of a master sign plan for a multi-tenant
retail/office/restaurant building. The 0.757-acre site is located on the north side of
State Highway 44 approximately 1,300-feet east of Park Lane at 3300 West State
Street within Eagle Island Crossing Subdivision. (WEV)
Q. DR-86-07 - Multi-tenant Office Duildin!?: - Gardner Ahlquist Development:
Gardner Ahlquist Development, represented by Doug Racine with BRS Architects, is
requesting design review approval to construct a 10,272-square foot multi-tenant
office building. The 1.035-acre site is located on the north side of State Highway 44
approximately I ,300-feet east of Park Lane at 3300 West State Street within Eagle
Island Crossing Subdivision. (WEV)
R. DR-87-07 - Master Si!?:n Plan -Cor a Multi-tenant Office Duildin!?: - Gardner
Ahlquist Development: Gardner Ahlquist Development, represented by Leslie
Brown with Young Electric Sign Company, is requesting design review approval of a
master sign plan for a multi-tenant office building. The 1.035-acre site is located on
the north side of State Highway 44 approximately I ,300-feet east of Park Lane at
3300 West State Street within Eagle Island Crossing Subdivision. (WEV)
S. DR-88-07 - Multi-tenant Office Duildin!?: - Gardner Ahlquist Development:
Gardner-Ahlquist Development, represented by Doug Racine with BRS Architects,
is requesting design review approval to construct a 6,508-square foot multi-tenant
office building. The 0.602-acre site is located on the north side of State Highway 44
approximately I ,300-feet east of Park Lane at 3300 West State Street within Eagle
Island Crossing Subdivision. (WEV)
T. DR-89-07 - Master Si!?:n Plan For a Multi-Tenant Office Duildin!?: - Gardner
Ahlquist Development: Gardner-Ahlquist Development, represented by Leslie
Brown with Young Electric Sign Company, is requesting design review approval for
a master sign plan for a multi-tenant office building. The site is located on the north
side of State Highway 44 approximately I ,300-feet east of Park Lane at 3300 West
State Street within Eagle island Crossing Subdivision. (WEV)
U. DR-90-07 - Multi-tenant Retail/Restaurant Duildin!?: - Gardner Ahlquist
Development: Gardner Ahlquist Development, represented by Doug Racine with
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Guerber moves to continue item A to the February 19, 2008 meeting. Seconded by
Huffaker. ALL AYE...MOTION CARRIES.
B. Ordinance No. 593 - Adoptine the 2006 Enerev Code: (MM) This item was
continuedfrom the January 22, 2008 meeting.
Mayor Bandy introduces the item.
Semanko moves to continue item B to the February 19, 2008 meeting. Seconded by
Huffaker. ALL A YE...MOTION CARRIES.
7. PUBLIC HEARINGS: None
8. NEW BUSINESS:
A. AA-I-08 - Appeal of Zonine Administrator's decision to denv the adiustment of a lot
line within Lot 37 of Academv Place Subdivision - Tinv Rose. LLC Pursuant to Eagle City
Code Section 8-7-4-], Tiny Rose LLC, represented by Mike Sety, is appealing the Zoning
Administrator's decision to deny the adjustment ofa lot line within Lot 37 of Academy Place
Subdivision. The 2.2-acre site is located on the east side of North Ballantyne Lane,
approximately 1;4-mile north of Floating Feather Road at ] 724 and ] 726 North Ballantyne Lane.
(WEV)
Mayor Bandy introduces the item.
Mike Sety one of the owners of Tiny Rose LLC., 4629 Mountain View Boise, Idaho reviews the
basis for his appeal of the Zoning Administrator's decision.
Zoning Administrator Bill Vaughan reviews the City code section that was applicable when the
lot line adjustment application was submitted. The lot line adjustment was denied due to site
noncompliance. Discussion regarding process for action on an appeal.
City Attorney Buxton states that an appeal decision needs to be drafted that would be consistent
with the Council's decision made tonight. With regard to action on the appeal, it is asked that
when the Council makes their decision that they list the specific the reasons for either granting
the appeal or denying the appeal in relation to this specific property.
Semanko moves to grant the appeal subject to the conditions proposed by Holladay
Engineering Company and staff to be worked out amongst those parties with the applicant.
Seconded by Huffaker. Discussion. Semanko restates the motion to grant the appeal
subject to the conditions suggested by Holladay Engineering and staff to be worked out
amongst those parties with the applicant. And further subject to the preparation of a
written preparation of the appeal to be provided by staff and legal counsel at the first
available meeting, hopefully next week. Second concurs. ALL AYE...MOTION
CARRIES.
B. Lease Aereement between the Citv of Eaele and the Chaumont Homeowners
Association for propertv adiacent to Guerber Park. (ME)
Mayor Bandy introduces the item.
Michael Echeita, Facilities Manager reviews the proposed lease agreement. There will be a
minimal charge for the hookup of the City's irrigation to this parcel. Analysis of the use of this
parcel will be made this summer and perhaps next fiscal year some budgeting will need to be
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Guerber moves to continue item A to the February 19,2008 meeting. Seconded by
Huffaker. ALL AYE...MOTION CARRIES.
B. Ordinance No. 593 - Adoptine the 2006 Enerev Code: (MM) This item was
continuedfrom the January 22, 2008 meeting.
Mayor Bandy introduces the item.
Semanko moves to continue item B to the February 19,2008 meeting. Seconded by
Huffaker. ALL A YE...MOTION CARRIES.
7. PUBLIC HEARINGS: None
8. NEW BUSINESS:
A. AA-I-08 - Appeal of Zonine Administrator's decision to denv the adiustment of a lot
line within Lot 37 of Academv Place Subdivision - Tinv Rose, LLC Pursuant to Eagle City
Code Section 8-7-4-1, Tiny Rose LLC, represented by Mike Sety, is appealing the Zoning
Administrator's decision to deny the adjustment of a lot line within Lot 37 of Academy Place
Subdivision. The 2.2-acre site is located on the east side of North Ballantyne Lane,
approximately Y4-mile north of Floating Feather Road at 1724 and 1726 North Ballantyne Lane.
(WEV)
Mayor Bandy introduces the item.
Mike Sety one of the owners of Tiny Rose LLC., 4629 Mountain View Boise, Idaho reviews the
basis for his appeal of the Zoning Administrator's decision.
Zoning Administrator Bill Vaughan reviews the City code section that was applicable when the
lot line adjustment application was submitted. The lot line adjustment was denied due to site non
noncompliance Discussion regarding process for action on an appeal.
City Attorney Buxton states that an appeal decision needs to be drafted that would be consistent
with the Council's decision made tonight. With regard to action on the appeal, it is asked that
when the Council makes their decision that they list the specific the reasons for either granting
the appeal or denying the appeal in relation to this specific property.
Semanko moves to grant the appeal subject to the conditions proposed by Holladay
Engineering Company and staff to be worked out amongst those parties with the applicant.
Seconded by Huffaker. Discussion. Semanko restates the motion to grant the appeal
subject to the conditions suggested by Holladay Engineering and staff to be worked out
amongst those parties with the applicant. And further subject to the preparation of a
written preparation of the appeal to be provided by staff and legal counsel at the first
available meeting, hopefully next week. Second concurs. ALL AYE...MOTION
CARRIES.
B. Lease Aereement between the Citv of Eaele and the Chaumont Homeowners
Association for propertv adiacent to Guerber Park. (ME)
Mayor Bandy introduces the item.
Michael Echeita, Facilities Manager reviews the proposed lease agreement. There will be a
minimal charge for the hookup of the City's irrigation to this parcel. Analysis of the use of this
parcel will be made this summer and perhaps next fiscal year some budgeting will need to be
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addressed for picnic tables or other improvement as may be needed. Semanko inquires if the
City Attorney has reviewed the proposed contract. Echeita states that the contract was reviewed
by the City Attorney. Semanko inquires if it is Mr. Echeita's recommendation that this lease be
approved. Echeita answers in the affirmative.
So moved by Semanko. Seconded by Huffaker. Discussion. HUFFAKER AYE;
GUERBER AYE; SEMANKO AYE...ALL AYE...MOTION CARRIES.
C. Hazardous Waste Contract between the Citv of Eal!le and Citv of Boise: (ME)
Mayor Bandy introduces the item.
Echeita reviews the contract. It is suggested that the contract be modified to be for multiple
years. Staffto investigate and return next week with further information.
Guerber moves to continue the contract for Hazardous Waste Contract between the City of
Eagle and City of Boise to the February 19,2008 meeting. Seconded by Huffaker. ALL
AYE...MOTION CARRIES.
D. Award of the Request for Proposal for SCADA prol!ramminl! and intel!ration for the
Citv municipal water svstem: (VB)
Mayor Bandy introduces the item.
Vern Brewer reviews the recommendation for award of the SCADA system to Methodworks in
the amount of $61 ,920. Discussion.
Huffaker moves to approve item 8D Award of the Request for Proposal for SCADA
programming and integration for the City municipal water system to Methodworks.
Seconded by Semanko. HUFFAKER AYE; GUERBER AYE; SEMANKO AYE. ALL
AYE...MOTION CARRIES.
E. Resolution No. 08-04: A Resolution Of The City Of Eagle, Ada County, Idaho, Deciding
The Objection To Agency Record Filed By Eagle River, L.L.C., In The Matter Of Eagle River,
L.L.c., V. City Of Eagle, Case No. Cv Oc 0721202 (4th Judicial District, Ada County); Providing
For Issuance Of An Order; Providing For Related Matters; And Providing An Effective Date.
(SEB)
Mayor Bandy introduces the item.
City Attorney Buxton reviews the resolution. Semanko would like the opportunity to review the
objection to the agency record filed by Eagle River prior to Council taking action.
Mayor calls a 5 minute recess so that the Deputy Clerk Osborn can provided copies of the
objection for review by the Mayor and Council.
Semanko moves to approve Resolution 08-04 deciding the objection of the record to the
agency record filed by Eagle River LLC. Seconded by Guerber. ALL AYE...MOTION
CARRIES.
F. Resolution No. 08-05: A Resolution Of The City Council Of The City Of Eagle, Ada County,
Idaho, Approving And Adopting The Water Supplemental Standards For Public Works
Construction For The City Of Eagle, Idaho; And Providing An Effective Date. (VB)
Mayor Bandy introduces the item.
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City Engineer Vern Brewer reviews the proposed resolution. Discussion. Semanko would like
the Eagle Public Works Committee to receive a copy of these and provide comment back to
Council if they choose.
Semanko moves to approve Resolution 08-05 Resolution Of The City Council Of The City
Of Eagle, Ada County, Idaho, Approving And Adopting The Water Supplemental
Standards For Public Works Construction For The City Of Eagle, Idaho; And Providing
An Effective Date. Seconded by Huffaker. Discussion. ALL A YE...MOTION CARRIES.
REPORTS: - (continued from Pre-Council)
City Attorney: They are finalizing the review of the building code amendments as discussed
above. The also continue to work with the City Engineer on the technicalities ofthe local
improvement district paperwork.
City Engineer: Continuing to finalize the preliminary assessment roll for the L.I.D. Gives an
update on the water system to the west and the storage tank.
City Council: Huffaker discusses the Arts Commission meeting he attended. States that two
weeks from now the Downtown Feasibility Committee will be presenting information to Council
and that should prove to be most informative. Guerber has been meeting with Police Chief
Hippe on budgeting for the up coming year. Michael Echeita, Code Enforcement Officer is also
looking at increasing the fines for parking and other violations. Guerber states that the Sheriffs
Office encourage ride-a longs for the Mayor and Council if they would like a closer look at what
our Deputies encounter while on duty. Semanko notes his meeting various emergency personnel
this week. He also reviews his meeting with the Library Board, Eagle Sewer District and
Commuter Ride and Valley Regional Transit.
9. ADJOURNMENT:
Guerber moves to adjourn. Seconded by Huffaker. ALL AYE: MOTION
CARRIES...
Hearing no further business, the C~.WlhV meeting adjourned at 9:40 p.m.
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A TRANSCRIBABLE RECORD OF THIS MEETING IS A V AILABLE AT EAGLE
CITY HALL
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ACHD's Update
To the
Eagle City Council
February 12, 2008
ACHD's Liaisons for 2008
a. Rich Girard, Assistant Manager- Maintenance
b. Mike Brokaw, Deputy Director -Operations
c. Nina Barton, Manager - Administration
II. Current and Planned Improvement Projects
a. Floating Feather Rd, Eagle to Edgewood
Spent todate: $445,000 Construction (completion date 6/20/08 ) $1,683,000
2008 Budget: $1,730,000
Status as of 2/05/08 — Contractor pouring footing for bridge extension on the south
side. Utilities beginning to relocations. Roadway excavation is beginning on the
south side of the roadway.
b. Hill Road Extension, Horseshoe Bend to State
Spent to -date: $1,515,000 (mostly for R -O -W) Construction $5,308,000 (to -days $)
Projected Construction : $6,600,000
c. Ballantvne Lane/ State St./Hwv44 Intersection
Spent to -date: $212,500 Construction (2011) $1,700,000
2008 Budget: $72,000 for Design
III. Maintenance Program
a. 2008 — 1) Pre —work including cracking seal and scrub coats in A-5
2) Chip Seal roads east of Hwy 55
b. 2009 — Chip Seal most streets in Eagle including downtown (Area A-5)
(Over 100 miles of roads to be treated in this area)
c. 2010 — Chip Seal remaining portion of Eagle, west of Ballantyne Lane (Area A-6)
ADA COUNTY HIGHWAY
DISTRICT
UPDATE TO
THE EAGLE CITY COUNCIL
February 12, 2008
CURRENT PROJECTS PLANNED
For the
City of Eagle
Floating Feather Rd, Eagle to Edgewood
semi to-axr $4215.000 l:enarrenon lmmW.tron dare b/2o/a8 l sl eel 000
2006 (wag. $1.20.000
States as of 2/05/116 - conftamot pounnjraotFnt for looto..•tent., on the soul h sMe
Uldarn be.rrullnt reSu nns Roadway ,%r+eatwn rs beernnrna on the South V. of the roadway
HIII Road Extension, Horseshoe Bend to State
Spent to date SI,SIt,000 (nrenly fua 10 w) Canytuatron 56.600000 I erorected aoans)
Ballantyne lane! Stale St./Hwy66 Intersection
S0reo1 lo -date 5211500 Construction 2011111,00,nm0
2000 0004.1 572.000 lot 0604,
2/12/2008
1
Scheduled Preventative Maintenance
For the
City of Eagle
2008— 1) Pre —work mcluding cracking seal and scrub coats in A-5
2) Chip Seal roads east of Hwy 55
2009—Chip Seal most streets in Eagle including downtown (Area A-5)
2010—Chip Seal remaining portion of Eagle, west of Ballantyne Lane (Area A.6)
ZOns arm MO
Preventative Maintenance
Program
2/12/2008
2
MTC COMMON RATINO and TYPICAL REPAIRS
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Maintenance Program History
a Asphalt Institute recommended a 7 year maintenance
cycle in 1995
• ACHD tried to implemented 8 year program
o Due to resources, we initiated 9 year program
O 9 year is adequate for local streets
a 7 year cycle for major routes
Preventative Maintenance
Plan
a All streets in an area receive at least a surface
seal
a Cracked roads will receive a crack seal prior to
a chip seal
a Roads with serious surface deterioration will
receive a scrub coat prior to a chip seal a year
in advance
2/12/2008
3
Chip Seal selected as method
for
Preventative Maintenance
Program
•Most cost effective surface treatment
•Diminishes the aging process
-One of the best pavement preservation
processes
Benefits of Developing
Work into Areas (Zones)
• Organized
• Easy to budget
• Easy to plan, i.e. Utility notification
• Ensures geographic equity
Establishment
of Zones
Zones established around
existing neighborhoods
Remaining boundary lines
drawn around geographical
features, i.e. interstate, river,
etc.
9 zones in Rural and Urban
division
ACHD M&O Maintenance Zones
2/12/2008
4
Zone Management Advantages
a Budget according to areas
C3 Plan tree trimming 1 year prior to chip sealing
El Concentrate our pavement management
inspections
a Upgrade drainage, curbs, and gutters ahead of
chip seal operations.
ADA COUNTY HIGHWAY DISTRICT
UPDATE TO
THE EAGLE CITY COUNCIL
QUESTIONS?
2/12/2008
5
Eagle City Hall
660 E. Civic Ln./P.O. Box 1520
Eagle, Idaho 83616
(208) 939-6813 (ext.201) fax (208) 939-6827
A memo from the Sr.Deputy City Clerk/Treasurer.
To: Mayor Bandy & Council
CC: City Clerk
From: Tracy E. Osborn, CMC
Date: February 11, 2008
Re: Addition to the Consent Agenda
I would respectfully request that Resolution 08-03: Authorizine the destruction of semi-
permanent public records be added to the consent agenda as item 5BB.
The Clerk's Office was awaiting approval from Steve Walker, from the Idaho State Historical
Society to destroy the documents listed in the resolution and this approval was just received
today.
If you have any questions, please let me know.
Thank you!
Proud product of the 80's
RESOLUTION NO. 08-03
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them,
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle,
Idaho, as follows:
1. That the following semi-permanent public records shall be destroyed by shredding
under the supervision of the City Clerk in accordance with Resolution No. 02-04 and
Idaho Code 50-907 and 50-908:
1. 2001payroll records consisting of time records, 1099's, W2 forms, State and
Federal records, and unemployment records.
2. FY00/01 State Treasurer Records
3. FY00/01 Bank statements, checks, duplicate financial records and
miscellaneous records which are not permanent records.
4. 2002 2001 payroll records consisting of time records, 1099's, W2 forms, State
and Federal records, and unemployment records.
5. FY 01/02 accounts payable receipts.
6. FY 01/02 Cash receipting/ accounts payable.
2. The administrative staff of the City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
Dated this day of February, 2008.
CITY OF EAGLE
PHILLIP J. BANDY
MAYOR
ATTEST:
SHARON K. BERGMANN
CITY CLERK/TREASURER
C:1Documents and Settings\tosborn\Local Settings\Temporary Internet Files\OLK1261Resolution 08-03 Destroy Semi -Permanent
Records.doc
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No. 08-03 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
Dated this day of February 2008.
City Attorney
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No.
of the City of Eagle and that the same is in accordance with Section 50-907 and
50-908, Idaho Code and said semi-permanent public records are not deemed to be of a
historical value and can be destroyed.
Dated this day of February, 2008.
State Archivist
C:1Documents and SettingsltosbornALocal Settings\Temporary Internet Files\OLK1261Resolution 08-03 Destroy Semi -Permanent
Records.doc
Message
Tracy Osborn
From: Steve Walker [Steve.Walker@ishs.idaho.gov]
Sent: Monday, February 11, 2008 9:14 AM
To: Tracy Osborn
Subject: RE: One more time Res. 08-03
Page 1 of 1
Tracy,
Thanks for the update.
Attached is my reply. I have also sent a signed version by regular mail along with your resolution form
signed in the appropriate place.
Respectfully,
Steve Walker, State Archivist
Idaho Public Archives and Research Library
2205 East old Penitentiary Road
Boise, ID 83712-8250
Tel: (208) 334-2620 or 514-2323
Fax: (208) 334-2626
e-mail: Steve.Walker Zi ishs.idaho.gov
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From: Tracy Osborn[mailto:tosborn@cityofeagle.org]
Sent: Wednesday, February 06, 2008 11:31 AM
To: Steve Walker
Subject: One more time Res. 08-03
Hi Steve:
Sharon is out of the office for the next 3 weeks and I have been tasked w/ following through on a
few items. As we were going through the storage room (organizing boxes - Pm sure you are
familiar w/ that task.) I found a couple other things to add to Resolution 08-03. So I have
modified it once again and hope you will be able to take a look at it when your schedule permits.
Let me know if you have any questions.
And as always, thank you for you time.
Tracy E. Osborn, CMC
Sr Deputy City Clerk/Treasurer
City of Eagle, Idaho
P.O. Box 1520
208-489-8781
2/11/2008
To: TRACY E. OSBORN, CMC
SR DEPUTY CITY CLERK/TREASURER
CITY OF EAGLE, IDAHO
P.O. BOX 152o
EAGLE, ID 83616
From: Steve Walker, State Archivist
Date: February 11, 2008
Re: 2001 payroll records consisting of time records, 1099's, W2
forms, State and Federal records, and unemployment records;
FY00/01 State Treasurer Records; FY00/01 Bank statements,
checks, duplicate financial records and miscellaneous records
which are not permanent records; 2002 2001 payroll records
consisting of time records, 1099's, W2 forms, State and Federal
records, and unemployment records; FY 01/02 accounts payable
receipts; FY 01/02 Cash receipting/ accounts payable.
Thank you for your e-mail of February 6, 2008 requesting permission to
destroy obsolete files. The Historical Society does not consider the
records you. have cited (2001payroll records consisting of time
. records, 1099's, W2 forms, State and Federal records, and
unemployment records; FY00/01 State Treasurer Records;
FY00/01 Bank statements, checks, duplicate financial records
and miscellaneous records which are not permanent records;
2002 2001payroll records consisting of time records, 1099's,
W2 forms, State and Federal records, and unemployment
records; FY 01/02 accounts payable receipts; FY 01/02 Cash
receipting/ accounts payable) to have historical significance and has
no desire in obtaining the hard copies for these items.
This letter constitutes the approval of the State Archivist for the
destruction of these records.
Steven A. Walker
State Archivist