Resolution - 2008 - 03 - Authorizing Destruction Of Semi-Permanent Public Records - 02/12/2008
RESOLUTION NO. 08-03
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the lih day of February, 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them,
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle,
Idaho, as follows:
1. That the following semi-permanent public records shall be destroyed by shredding
under the supervision of the City Clerk in accordance with Resolution No. 02-04 and
Idaho Code 50-907 and 50-908:
1. 2001payroll records consisting of time records, 1099's, W2 forms, State and
Federal records, and unemployment records.
2. FYOOIOl State Treasurer Records
3. FYOOIOl Bank statements, checks, duplicate financial records and
miscellaneous records which are not permanent records.
4. 2002 2001 payroll records consisting of time records, 1099' s, W2 forms, State
and Federal records, and unemployment records.
5. FY 01102 accounts payable receipts.
6. FY 01102 Cash receiptingl accounts payable.
2. The administrative staff ofthe City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
Dated this _ day of February, 2008.
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K:\COUNCIL\Resolutions\draft resolutions\Resolution 08-03 Destroy Semi-Pennanent Records.doc
ATTORNEY CERTIFICA nON
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No. 08-03 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
-tit.
Dated this (2- day of February 2008.
~~
City Attorney
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No.
_ of the City of Eagle and that the same is in accordance with Section 50-907 and
50-908, Idaho Code and said semi-permanent public records are not deemed to be of a
historical value and can be destroyed.
Dated this day of February, 2008.
State Archivist
K:\COUNCIL\Resolutions\draft resolutions\Resolution OS-03 Destroy Semi-Permanent Records.doc
A TIORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No. 08-03 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
day of February 2008.
Dated this
City Attorney
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution No.
05{-o30fthe City of Eagle and that the same is in accordance with Section 50-907 and
50-908, Idaho Code and said semi-permanent public records are not deemed to be of a
historical value and can be destroyed.
Dated this II da of February, 2008.
J1:L
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IDAHO STATE
HISTORICAL
.. SOCIETY .
"The History and Preservation People"
Ou r mission: to educate
through the identification,
preservation, and interpretation
of Idaho's cultural heritage.
www.idahohistory.net
C.L. "Butch" Otter
Governor of Idaho
Janet L. Gallimore
Executive Director
Administration
2205 Old Penitentiary Road
Boise. Idaho 83711-8250
Olliee: (208) 334-2682
Fax: (208) 334-2774
Archaeolu~ical Survc)i of Idaho
210 Main Street
Boise. Idaho 83702-7264
Olliee: (2(j~) 334-3847
Fax: (208) 334-2775
lIistorical ".uscum ami
Education Programs
610 North Julin Davis Drive
Boise. Idaho 10702-7695
Ol1icc: (208) 334-2120
Fax: (208) 334-4059
Historic Preservation Office
210 Main Street
Boise. Idaho 83702.7264
OniCI': (208) 334-386\
Fax: (208) 334-2775
Historic Sites Office
2445 Old Pcnitcntim)' Road
Boise. Idaho 83712-8254
Ortiee: (2(j~) 334-2844
Fax: (208) 334-3225
Public Archives antI
,. ftcscarch LibrAry
V 2205 Old Penitentiary Road
Boise. Idaho 83712-8250
v1Ub'ic Archives
. Oflice: (:lOR) 334<2620
Fax: (208) 334.2616
Research LibraI')'
Onic~: (l(8) 334-3356
Fax: (108) 334-J19H
Oral U istOl")'
Ofticc: (108) 334-3X63
Fax: (2(j~) 334-319~
To:
TRACY E. OSBORN, CMC
SR DEPUTY CI1Y CLERK/TREASURER
CTIY OF EAGLE, IDAHO
P.O. BOX 1520
EAGLE, ID 83616
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From: Steve Walker, State Archivist
Date: February 11, 2008
Re: 2001payroll records consisting of time records, 1099's, W2
forms, State and Federal records, and unemployment records;
FYOO/Ol State Treasurer Records; FYOO/Ol Bank statements,
checks, duplicate fInancial records and miscellaneous records
which are not permanent records; 2002 2001 payroll records
consisting of time records, 1099's, W2 forms, State and Federal
records, and unemployment records; FY 01/02 accounts payable
receipts; FY 01/02 Cash receipting! accounts payable.
Thank you for your e-mail of February 6, 2008 requesting permission to
destroy obsolete files. The Historical Society does not consider the
records you have cited (2001 payroll records consisting of time
records, 1099's, W2 forms, State and Federal records, and
unemployment records; FYoo/Ol State Treasurer Records;
FYoo/Ol Bank statements, checks, duplicate financial records
and miscellaneous records which are not permanent records;
2002 2001payroll records consisting of time records, 1099's,
W2 forms, State and Federal records, and unemployment
records; FY 01102 accounts payable receipts; FY 01102 Cash
receipting! accounts payable) to have historical significance and has
no desire in obtaining the hard copies for these items.
This letter constitutes the approval of the State Archivist for the
destruction of these records.
~IM~ !I ~1
Steven A. Walker '.
State Archivist
The Idaho State Historical Society is an Equal Opportunity Employer.