Resolution - 2008 - 02 - Authorizing Destrution Of Temporary Public Records - 02/12/2008
RESOLUTION NO. 08-02
AUTHORIZING DESTRUCTION OF
TEMPORARY PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the lih day of February, 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them,
NOW THEREFORE, BE IT RESOLVED by the City Council ofthe City of Eagle,
Idaho, as follows:
1. That the following temporary public records shall be destroyed by shredding under the
supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code
50-907 and 50-908:
1. 2005 Public Records Requests
2. 2005 Municipal Elections Temporary Records consisting of voted ballots,
absentee ballots, spoiled ballots, ballot stubs, duplicate copies of the tally
books, duplicate copies of the poll books, and miscellaneous election files and
notes not required to be retained as semi-permanent or permanent records.
3. 2001 Municipal Elections Temporary Records consisting of voted ballots,
absentee ballots, spoiled ballots, ballot stubs, duplicate copies of the tally
books, duplicate copies of the poll books, and miscellaneous election files and
notes not required to be retained as semi-permanent or permanent records.
4. 1999 Municipal Elections Temporary Records consisting of voted ballots,
absentee ballots, spoiled ballots, ballot stubs, duplicate copies of the tally
books, duplicate copies of the poll books, and miscellaneous election files and
notes not required to be retained as semi-permanent or permanent records.
2. The administrative staff of the City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
day of February, 2008.
LE
....,... .....""
,....... "t,AGLe #####
~ O~ ........ ~
...._ e........
$~" 01l-AT~-... ~
.. 1-./- ~ . ~
:--. 5t"' \ ';.
. ,..
U ... "'. · 0 :
. - ~y-: .
. BERGMAMN. ... ,. '\',,,,~: $ j
#>. '-.. .~ ..
CITY CLERK/TREASU~ ....~..~..... .
## ('0 \
'#" U l' AT \', '
,.","....'1 '
K:\C1erks\Records\Temporary Records\Resolution No. 08-02 Destroy Temporary Records.doc
ATTORNEY CER nFICA TION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No. 08-02 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
-#-
Dali')"is /2- '7 ~ OfF~bruary, 2008.
~4~~~
City Attorney
K:\Clerks\Records\Temporary Records\Resolution No. 08-02 Destroy Temporary Records.doc