Loading...
Minutes - 2020 - Design Review - 01/09/2020 - Regular DESIGN REVIEW BOARD MINUTES The Design Review Board met in regular session January 9, 2020, Chairman Brasher presiding. 1. CALL TO ORDER Brasher calls the meeting to order at 6:00 p.m. 2. ROLL CALL: The following members were present: BRASHER, GRUBB, SAYER, GERMANO, KOCI, DUPERAULT. ABSENT: BAER. A quorum is present. 3. CONSENT AGENDA: • Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless a Design Review Board member, City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. • Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted as part of the Design Review's Consent Agenda approval motion unless specifically stated otherwise. A. Minutes of December 12, 2019. B. Finding of Fact and Conclusions of Law for DR-11-16 MOD2 —Modification to the Common Area, Amenities, and Pool House within Stillwater Subdivision — Corey Elitharp: Corey Elitharp, represented by Rodney Evans with RE+P, is requesting design review approval to modify the common area landscaping, amenities, and pool house within Stillwater Subdivision. The 39.7-acre site is located on the south side of State Highway 44 at the intersection of State Highway 44 and West State Street. C. Finding of Fact and Conclusions of Law for DR-75-19—Multi-Tenant Office/Retail/Restaurant Building within Stillwater Subdivision —Corey Elitharni Corey Elitharp, represented by Rodney Evans with RE+P, is requesting design review approval fora 8,576-square foot office/retail/restaurant building. The 1.06-acre site is located on the northeast corner of West Copper Silo Street and South Urban Gate Avenue at 2300 and 2340 West Copper Silo Street (Lots 4 and 5, Block 6, Stillwater Subdivision No. 1). D. Finding of Fact and Conclusions of Law for DR-76-19—Master Sign Plan for a Multi-Tenant Office/Retail/Restaurant Building in Stillwater Subdivision No. 1 — RSI Construction: RSI Construction, represented by Rodney Evans with RE+P, PLLC, is requesting design review approval for the master sign plan for a multi-tenant office/retail/restaurant building. The 1.06-acre site is located on the north side of West Copper Silo Street approximately 250-feet south of the intersection of State Highway 44 and South Urban Gate Drive at 2300 and 2340 West Copper Silo Street (Lots 4 and 5, Block 6, Stillwater Subdivision No. 1). K:\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-O I-09-2OMIN.doc E. Finding of Fact and Conclusions of Law for DR-77-19—Two Live/Work Townhome Buildings (12-units) and Site Landscaping—Corey Elitharp: Corey Elitharp, represented by Rodney Evans with Rodney Evans + Partners, is requesting design review approval to construct two (2) live/work townhome buildings (12-units) and site landscaping. The 0.77-acre site is located on the south side of West Copper Silo Street between South Steel Farm Avenue and South Carbon Rivet Avenue on Lots 1-13, Block 5, of Stillwater Subdivision No. 1. F. Finding of Fact and Conclusions of Law for DR-78-19—Master Sign Plan for Two Live/Work Townhome Buildings in Stillwater Subdivision No. 1 —RSI Construction: RSI Construction, represented by Rodney Evans with Rodney Evans + Partners, is requesting design review approval for the master sign plan for two live/work townhome buildings within Stillwater Subdivision No. 1. The 0.77-acre site is located on the south side of West Copper Silo Street between South Steel Farm Avenue and South Carbon Rivet Avenue on Lots 1-13, Block 5, of Stillwater Subdivision No. 1. G. Finding of Fact and Conclusions of Law for DR-79-19—Two Townhome Buildings (12-units) and Site Landscaping—Corey Elitharp: Corey Elitharp, represented by Rodney Evans with Rodney Evans +Partners, is requesting design review approval to construct two (2) townhome buildings (12-units) and site landscaping. The 0.76-acre site is located on the north side of West Iron Coop Street between South Steel Farm Avenue and South Carbon Rivet Avenue on Lots 1-13, Block 4, of Stillwater Subdivision No.1. Brasher moves to approve with corrections as noted, item 3F shall include site specific conditions #3 and #4 as indicted in the minutes. Seconded by Koci. ALL AYE...MOTION CARRIES. 4. UNFINISHED BUSINESS: None. 5. NEW BUSINESS: A. ACTION ITEM: DR-64-19—Common Area Landscaping within Snoqualmie River Subdivision Nos. 4 and 5 and Pool House within Snoqualmie River Subdivision No. 1 —North Corridor, LLC: North Corridor, LLC, represented by Jaime Snyder with T-O Engineers, is requesting design review approval of the common area landscaping within Snoqualmie River Subdivision Nos. 4 and 5 and pool house within Snoqualmie River Subdivision No. 1. The 37.56-acre site is located on the west side of North Palmer Lane approximately 800-feet south of West Floating Feather and north of Snoqualmie River Subdivision Nos. 1 and 2. Jaime Snyder, TO Engineers, 2471 S. Titanium Place, Meridian reviews the application. Board and applicant discussion. City Planner Gero reviews the application. Board discussion. Brasher moves to approve DR-64-19—Common Area Landscaping within Snoqualmie River Subdivision Nos. 4 and 5 and Pool House within Snoqualmie River Subdivision No. 1 —North Corridor, LLC with the site specific and standard conditions of approval with the following modifications: K:\DESIREV\MINUTES\Temporary Minutes Work Area\DRO1-09-2OMIN.doc 0 Site specific condition #10: Applicant shall provide revised architectural elevations indicating locations of gutters and downspouts on the pool house to be reviewed by staff and one member of the Design Review Board. Site specific condition #11: Applicant shall provide a lighting plan for the pool house and pool area, as well as cut sheets for said lighting, to be reviewed by staff and one member of the Design Review Board. Site specific condition #12: Applicant shall provide revised landscaping plans indicating undulating berms along the roadways and sandstone features along the pond edge to be reviewed by staff and one member of the Design Review Board. Site specific condition #13: Applicant shall provide cut sheets and or photos of existing tot-lot amenities, to be reviewed and approved by staff and one member of the Board. Site specific condition #14: Applicant is encouraged to provide safety and emergency signage at the pool, such signage shall be reviewed by staff. Site specific #15: Applicant shall provide material samples for any and all structures proposed, to be reviewed by staff and one member of the Design Review Board. Statement: The majority of the Design Review Board approves of this alternative method of compliance for the plantings required for the common areas. Seconded by Grubb. ALL AYE...MOTION CARRIES. B. ACTION ITEM' DR-83-19—Common Area Landscaping, Pavilion, Pool, and Pool House within Lanewood North Subdivision—SCS Brighton, LLC: SCS Brighton, Inc., represented by Kody Daffer, is requesting design review approval of the common area landscaping, pavilion (416-square feet), pool, and pool house (924-square feet) within Lanewood North Subdivision. The 81.16-acre site is located between North Lanewood Road and North Linder Road approximately 1,100-feet south of West Beacon Light Road at 2810 North Lanewood Road and 2553 North Linder Road. Kody Daffer, 2929 N Navigator, Meridian, Idaho reviews the application. Board and applicant discussion. City Planner Lauerman reviews the application. Brasher moves to approve DR-83-19—Common Area Landscaping, Pavilion, Pool, and Pool House within Lanewood North Subdivision —SCS Brighton, LLC with the site specific and standard conditions of approval with the following modifications: Site specific condition #6: In the first sentence, strike the number 12 and type the number 10. Site specific condition #12: Applicant shall provide material boards, samples for all structures to be reviewed by staff and one member of the Design Review Board. Site specific condition #13: Applicant shall provide cut sheets for the proposed tot- lot amenities, to be approved by staff and one member of the Design Review Board. K:\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-0I-09-20MIN.doc Site specific condition #14: Applicant shall provide revised landscaping plans indicating planting around the pool area, to be reviewed by staff and two members of the Design Review Board. Site specific condition #15: Applicant shall provide revised architectural elevations of each structure indicating the metal roofing is to have concealed fasteners and the location of any gutters and downspouts. Seconded by Koci. ALL AYE...MOTION CARRIES. C. ACTION ITEM: DR-84-19—Two Subdivision Entry Monument Signs for Lanewood North Subdivision—SCS Brighton, LLC: SCS Brighton, Inc., represented by Kody Daffer, is requesting design review approval of two (2) subdivision entry monument signs for Lanewood North Subdivision. The 81.16-acre site is located between North Lanewood Road and North Linder Road approximately 1,100-feet south of West Beacon Light Road at 2810 North Lanewood Road and 2553 North Linder Road. Kody Daffer, 2929 W Navigator, Meridian, Idaho reviews the application. Board discussion with applicant. City Planner Lauerman reviews the application. Board discussion. Brasher moves to approve DR-84-19—Two Subdivision Entry Monument Signs for Lanewood North Subdivision —SCS Brighton, LLC with the site specific and standard conditions of approval as written. Seconded by Koci. ALL AYE...MOTION CARRIES. D. ACTION ITEM: DR-14-95 MOD2—Change of Use from Commercial Wholesaling/Warehousing and Storage to Office—James R. McCauley: James R. McCauley represented by James Gipson with James Gipson Architecture, is requesting design review approval to change the use of a portion of the existing building from commercial wholesaling/warehousing and storage to office. The 2.94-acre site is located on the south of East State Street approximately 50-feet east of the intersection of South Academy Avenue and East State Street at 1341 and 1345 East State Street. James Gipson, PO Box 219, Eagle, Idaho defers discussion to consultant Nancy Merrill. Nancy Merrill, 3268 W. Skywood Lane, reviews the application. Board discussion with application. Jeff McCauley, 2283 N Edgewood Lane, Eagle addresses the Board. City Planner Gero reviews the application. Board discussion. Brasher moves to continue-14-95 MOD2 —Change of Use from Commercial Wholesaling/Warehousing and Storage to Office—James R. McCauley to the next scheduled Design Review Board meeting. Seconded by Grubb. ALL AYE...MOTION CARRIES. 6. REPORTS: A. Design Review Board: Grubb out for next meeting. Material samples requested for meetings, can we get full size landscape plans? B. Staff: Update on next meeting. KADESI_REVUMINUTES\Temporary Minutes Work Area\DR-01-O92OMIN.doc 7. ADJOURNMENT: Sayer moves to adjourn at 8:30 pm. Seconded by Brasher. ALL AYE...MOTION CARRIES. RESPECTFULLY SUBMITTED: •"•''���6i��,•'••• loRPo i : • 1.`a, 1 j SHERI HORTON Vl> 1TLD4if , CLERK OF THE MEETING ••,•••�arQP IDA �•�•# 414m0110% �� APPROVED: I RASHER, CHA ' AN AUDIO RECORDING OF THIS MEETING IS AVAILABLE FOR DOWNLOAD AT WWW.CITYOFEAGLE.ORG K:\DESI_REV\MINUTES\Temporary Minutes Work Area\DR-01-09-20MIN.doc a%.,,..0 ,■,.. -�` *i 4 . - /�3. 3`a■4@m"* * '''...-1 1, � �*4, ` " +. `� '.�%'4 4 \�^ , •\ 0 « a \ AlY ■ ■ .i : faii.a 4 . » I, j I. 41 :,t . , i# ~# . ■ ■ %3 a a i.= .2 I £®��#%■%e&®1 ~ 4IP \' \ »• ! , ' 1 •-, . 4491$■■■0 5.D Boise Office David P.Claiborne um W.River St.,Ste.110 P.O.Box 7985 S.Bryce Farris Boise,Idaho 83707 Tel.(208)629-7447 Patxi Larrocea-Phillips Challis Office Evan T.Roth 1301 E.Main Ave. P.O.Box 36SAW 611 100 1 1 1 0 H Aw Daniel V.Steenson Challis,Idaho 83226 Tel.(208)879-4488 Matthew A.Sturzen Twin Falls Office OFFICES PLLC Katie L.Vandenberg 236 River Vista Place Suite 301 December 18, 2019 Andrew J.Waldera** Twin Falls,Idaho 83301 Tel.(208)969-9585 `.�;_ �, {� James R.Bennetts(retired) 44s +a t Fax(all offices) • ' ". • Attorneys licensed in Idaho (208)629-7559 *Also licensed in Washington +l 'Also licensed in Oregon Emily R. Gero, Planner III lj City of Eagle y"a � PO Box 1520 a. "'s:;�v�,�;ay Eagle, Idaho 83 616 Re: DR-14-95 MOD2-Change of Use from Commercial Wholesaling/Warehousing and Storage to Office Dear Ms. Gero: Drainage District#2 has a drainage ditch and easement that runs through or abuts this property. The District's easement is 100 feet, 50 feet each side of the centerline, for open drains and 50 feet,25 feed each side of the centerline for piped or closed drains. The developer must contact the District's attorney's, Sawtooth Law Offices, PLLC, for approval before any encroachment, change of easement, or drainage discharge into the District's facilities occurs. The District must review drainage plans and construction plans prior to any approval. Please note any overflow/discharge from the pump to the District's drain must be pursuant to an approved License Agreement. The District generally requires a License Agreement prior to any approval for the following reasons: 1. Relocation of a District facility which would also require a new easement and relinquishment of the old easement once the relocation has been completed. 2. Piping of District facility. 3. Encroachment on a District facility with gas, water and sewer lines, utility lines, roadways, bridges or any other structures. 4. Drainage discharges into District facilities. Also, please be advised that the District does not approve of trees within the District's easement. Therefore, any existing trees within the District's easement will need to be removed. On occasion, the District may make exceptions on a case by case basis,which requires the developers/owners to obtain written permission from the District for existing trees to remain. Please contact me if you have any questions. Yours very truly, S. Bryce Farris cc: DD#2 Board of Direct .sa oothlaw,corn _.ti'nt.'.rrt S"^i.'..v.`Y.Q!"J.ik/at4S•..5 ,. CITY OF EAGLE; .'°.+,5 E JAN• • 4tyy CONTAINER I A h A tea+•P'tR.'aOiitll�B :➢M'A'.�YMdO{h •dTli:i'inev!^- AND PACKAGING \LH & January 9, 2020 City of Eagle 660 East Civic Lane Eagle, ID 83616 Members of the Design Review Board, This application is a good faith effort to bring the building and property, located at 1345 E State St, into compliance with Eagle City Design Review standards. Because of the nature of the business we operate from this location, any changes to the building exterior provide no economic benefit to the company. All changes we make, therefore, are an effort to work with the City of Eagle to jointly build our community. We recognize Eagle's efforts to work with us, and the requirements placed on Staff to fully represent City ordinances in the provided Staff Report. Staff's efforts are summarized in 26 Site Specific Conditions of Approval. We are able and willing to meet many of these conditions. There are some, however, that are cost prohibitive. Before addressing the 26 conditions, we feel a brief history of this property and business might help in understanding our position. Container& Packaging has resided at this address for nearly 40 years and has been operating the same business since its inception. When the building was first built, the building, parking and landscaping all conformed to the standards that existed at that time. Over the years, Container's focus has not changed, but the City's requirements have evolved with a growing community. We still sell container, although we no longer warehouse our products in Eagle. As the sales side of our business has grown, we have moved warehousing to other locations and grown the office staff at our Eagle location. This shift has decreased the amount of heavy truck traffic on State Street and eliminated any retail or customer visits to our building. Today, our building is used only for local employees providing sales, customer service and accounting functions to the business. On several occasions, our growth has pushed us to convert what once was warehouse space into additional office space. Each of these "remodels" have been permitted and carried out by a licensed General Contractor. We have reached a point where we need to remodel again, taking old warehouse space and changing it to office space. This particular remodel has necessitated a Design Review, something that hasn't been required by past remodels. Returning to the 26 Site Specific Conditions, we are requesting alternative methods of compliance due to the fact that this is not a new building with new landscaping or new parking or new lighting. At the end of this document, we have included our response to each of the 26 conditions. Good ideas need good packaging. 1345 E State Street I Eagle,ID 83616 1800-473-4144 containerandpackaging.com In essence, we are trying to dress up the exterior of the building and site with new paint and awnings, screening for garbage containers and ground mounting mechanicals. We have paved and striped the parking lots and are willing to add additional landscaping on the west side of the property to screen our parking lot from the new residential neighbors that recently moved in next to us. We want to continue operating our business here in Eagle, as this has been our home for 40 years, but many of the new requirements that are being place on an old structure are impossible to attain. We hope you will allow us to make the improvements to the building, landscaping and parking areas per the plans submitted to the City. Thank you, Jim McCauley Jeff McCauley Property Owner Business Owner Response to 26 Site Specific Conditions 1. DR-14-95— Existing conditions and costs prohibit complete compliance. 2. Parking lot drainage plan —Grading and draining was completed by a licensed and professional asphalt company. Drainage was designed to flow into an existing French drain, and has functioned as designed this winter. We cannot go back and regrade or repave. 3. Remove above ground utilities and poles— Existing pole is in ACHDs ROW and is connected to pole on neighboring property to the west. That neighbor recently passed away and the property will change hands in some way in the future. Asking to leave the pole until we can jointly resolve issue with whomever develops west property. 4. Historic Lamppost—Ask to resolve this condition at the time we remove above ground utilities and poles. 5. Revised landscape plan—Agreed 6. Three different tree species—Agreed 7. Landscape on north boundary— If necessary, can install landscaping boundary after coordinating with whomever develops west property. 8. Show all existing landscaping on plan —Agreed 9. Show automatic irrigation on plan—Agreed 10. Show enclosed garbage screen on plan —Agreed 11. Landscape on south boundary—This area is bounded on three sides by 6 ft fences and screened to the north by our building. There is no one that will ever see this area other than company employees. Good ideas need good packaging. 12. Landscaped parking islands—This would require tearing up and repaving large sections of our parking lot. It would also eliminate 20 parking spaces, which significantly reduces our ability to continue to grow at this location. This is employee parking only who park in the same stalls every day. It is not visible to the general public. 13. Removed ACHD cobblestone—This improvement is not on the owned property and is in the ACHD ROW. We did not ask for this improvement, nor did we make the mistake of placing cobblestones in the swales. This should be the responsibility of ACHD or City of Eagle. 14. Revised landscaping plan showing current state —Agreed 15. Plan stamped by licenses landscape architect—Stamp of licensed architect James Gibson should be sufficient. 16. Show plan for exterior lighting —Agreed 17. Install sign showing one-way traffic—Agreed 18. Show new asphalt areas—There are no additional areas to be asphalted. Paving is complete 19. Provide joint parking agreement—Agreed 20. Add bicycle racks—There is no retail traffic. We have no visiting customers. 21. Revised plan to show all mechanical, utilities,transformers, etc—Agreed, though all mechanical units are already screened from State Street. We will not add any additional screening as it will take up more parking spaces and will only ever be seen by employees. 22. Pay City fees for engineering and legal fees —Assuming this is standard, agreed. 23. Comply with conditions placed by City Engineer—Assuming this is standard, agreed. 24. Pay for P&Z plan review—Assuming this is standard, agreed. 25. Paint meters, phone, etc on outside of building —Agreed. 26. No signs approved -Agreed Good ideas need good packaging. Container and Packaging Design Review Response to Site Specific Conditions of Approval Agreed Conditions: 1,5,6,8,9,10,(as s iown on plan, no trees due to location on existing parking).1 4,16,17,19,21 ,22,23,24,25,26 Remove Conditions: 2. Parking lot drainage plan-this is an existing parking lot. Grading and draining was completed by a licensed professional asphalt company. Drainage was designed to flow into an existing French drain, at the back south west corner of the parking lot. We cannot tear up parking lot to redo what is existing. 3. Remove above ground utilities and poles - This is an existing pole in ACHD's ROW and is connected to the property to the west. This neighbor recently passed away and the property will likely change in the near future. We are asking to leave existing pole until we can work with our neighbor to remove both poles and also install the electrical for the historic lamppost.Delay or phase 4. Historic Lamppost Asking to resolve this condition at the same time we remove the above ground utilities and poles.Delay or phase. 7. Landscape on the north boundary Tie existing parking lot is now paved to the north property's boundary line. We will coordinate with the new property owner when property redevelops. 10. Show enclosed garbage screen plans shows screening, no trees planned due to location on the parking lot pavement and location on south end of building 11. Landscape along South boundary: Will revise the plan to show South boundary without additional paved parking or trees and plants. Tris area has a drainage easement owned by Drainage District 2. We are not proposing any construction or changes to this easement. Will remain as is. 12. Landscaped Parking Islands This would require tearing up the existing parking lot to install parking islands on a lot that is used totally by employees, and will never be seen by the general public. Parking lot on the west side of the building down a long access road. This requirement would cause 20 parking spaces to be eliminated and would significantly reduce our ability to continue to grow our business at this location. 13. Remove ACHD Cobblestones This improvement is not on the owners property, it is in the ACHD ROW . We did not ask for this street improvement, nor did we make the mistake of placing the cobblestones in the swales. This should be the responsibility of the City and ACHD. Perhaps a grant could be applied for by the City to remove all the cobblestones and replant the drainage swales along State Street. 15. Plan Stamped by licensed Landscape architect We are not proposing new or additional Iandscaping.James Gipson is a professional licensed architect. These plans are for the building and existing site. The only additional landscaping is along the western boundary, which has been included in the building site plan. 18. Show new asphalt areas -There are no new asphalt areas proposed (refer to condition 11). 20. Add bicycle racks - There is no retail traffic, or customers that visit this building.