Minutes - 2007 - City Council - 01/23/2007 - Regular
EAGLE CITY COUNCIL
Minutes
January 23, 2007
PRE-COUNCIL AGENDA: 6:00 D.m. - 7:30 D.m.
I. Proposals for sculptural bench project. Viewing of submitted designs that are in the City Hall
lobby will be reviewed by Council. (30 min.) Mayor and Council review the bench project
designs.
2. Lt. Dana Borgquist, Chief of Police, discusses hunting on the Boise River near Ballantyne.
We have had a citizen complaint from a Mr. Jackson about the noise. One of my deputies has
been out to the area and there are duck blinds in the area. For all accounts it looks like the area
of concern is in the City limits. There are 9 acres in this area that are still in the County. I need a
legal opinion as to the high water mark. General discussion.
Dana distributes copies of a letter from Steve and Bonnie Fogdall to the Council and discusses
the same. General discussion.
Peter Jackson 1507, Calwell Court, I brought the hunting issue up to the Chief. My main
concern is the noise; they start shooting about sun rise. My bedroom faces where the shooting is
coming from and I get woken up early on Saturday and Sunday.
3. Cultural Arts Committee: Bill Stephen, President of the Arts Committee, discusses the grant
obtain for the bench project. We have $10,000.00 in our budget for a City Hall Art's project and
we would like to know if we can use this money to do more benches since there is not a City Hall
Art project in the works.
Mayor: I'm wondering if the Council can purchase a bench. General discussion.
Bill discusses the grant proposed which are on the Consent Agenda tonight for approval.
General discussion.
Bill discusses the Feasibility study done for a Performing Arts Center in the City of Eagle.
General discussion.
4. Public Works Director Report: Dave Milan, I'm glad to be here and primarily I have been
trying to get up to speed on everything. The picnic tables have been delivered and we will be
getting them put together shortly. Discussion on kids climbing on the fountain in Fountain Plaza.
I would recommend that we post signs first and if that doesn't work I would suggest a 3' wrought
iron fence around the fountain. Discussion on the flag poles.
Mayor discusses having the flag poles in the round grassy plaza in front of City Hall that was
designated a public art area.
Dave: I am reviewing the files on the water system. We have interviewed Barbara Burton and
she will be working with the Public Works Department on a part time basis setting up files and
an accounting system for the department. I have been reviewing the Comp Plan and the Soaring
20/20 Plan. General discussion on installation of fiber optic within the City.
Mayor: We have set aside in our budget $250,000 for the repairs at the skateboard park. I would
like to take part of these funds to hire a consultant to do a Master Plan for Parks. General
discussion.
5. City Engineer Report: Vern Brewer: Distributes a Memorandum to the Council in regards to
the plan approval of Eaglefield, Legacy and other developments and discusses the same. General
discussion.
Page I
K:\CQUNClL\MINUTES\Temporary Minutes Work Area\CC-1-23-07min,doc
City Clerk/Treasurer Report: Moved to end of agenda
Zoning Administrator's Report: Moved to end of agenda
City Attorney Report: Moved to end of agenda
Mayor and Council's Report: Moved to end of agenda
REGULAR COUNCIL AGENDA: 7:30 D.m.
I. CALL TO ORDER: Mayor calls the meeting to order at 7:30 p.m.
2. ROLL CALL: BASTIAN, GUERBER, NORDSTROM, BANDY. All present. A quorum is
present.
Mayor: Boy Scout Troop No. 72 is visiting tonight and will lead is in the Pledge of Allegiance.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENT: None
5. CONSENT AGENDA:
. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the City Council.
. Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of January 9, 2007.
C. Minutes of January 16,2007.
D. Award ofl!rants as DroDosed bv the Eal!le Arts Commission.
E. Findinl!s of Fact and Conclusions offor Law FPUD-05-06 & FP-12-06-
Final DeveloDment Plan and Final Plat for BeIlaterra Subdivision Phase 1 -
Ted Martinez: Ted Martinez, represented by Jason Densmer with The Land
Group, Inc., is requesting final development plan and final plat approval for
Bellaterra Subdivision Phase I, a 4] -lot (34-buildable, 7-common) residential
subdivision. This 21. 72-acre site is located on the east side of North Linder
Road approximately one quarter mile north of West Floating Feather Road.
(WEV)
F. DR-123-06 - Multi-tenant Office Buildinl! - Dave Evans Construction: Dave
Evans Construction, represented by Travis Burrows, is requesting design review
approval to construct a 6,600-square foot multi-tenant office building. The site
is located on the
south side of East Shore Drive at 379 East Shore Drive within Eagle River
Development. (WEV)
G. DR-124-06 - Master Sil!n Plan for a Multi-tenant Office Buildinl! - Dave
Evans Construction: Dave Evans Construction, represented by Travis
Burrows, is requesting design review approval of a master sign plan for a multi-
tenant office building. The site is located on the southeast east corner of East
Shore Drive and South Bridgeway Place at 379 East Shore Drive. (WEV)
Page 2
K.\COUNCIL\MJNUTES\Temporary Minutes Work Area\CC-I-23-07min,doc
H. DR-125-06 - Multi-tenant Office Buildinl! - Dave Evans Construction: Dave
Evans Construction, represented by Travis Burrows, is requesting design review
approval to construct a 3,750-square foot multi-tenant office building. The site
is ]ocated on the south side of East Iron Eagle Drive at 1205 East Iron Eagle
Drive. (WEV)
I. DR-126-06 - Master Sil!n Plan for a Multi-tenant Office Buildinl! - Dave
Evans Construction: Dave Evans Construction, represented by Travis Burrows,
is requesting design review approval of a master sign plan for a multi-tenant
office building. The site is located on the south side of East Iron Eagle Drive at
1205 East Iron Eagle Drive. (WEV)
J. Additional members to the Urban Renewal Committee. Jason Pierce and
Bob Banks.
Guerber moves to remove Item #5A. Claims Against the City, and add as Item #5J.
Additional Urban Renewal Committee members Jason Pierce and Bob Banks to the
Consent Agenda. Seconded by Bandy. ALL AYES: MOTION CARRIES.....................
Guerber moves to approve the Amended Consent Agenda. Seconded by Bandy. ALL
AYES: MOTION CARRIES....................
6. FINAL PLAT:
A. FP-15-06 - Final Plat for Kathleen Estates Subdivision - CaDital DeveloDment and
Thomas Ricks: Capital Development and Thomas Ricks, represented by Dave Y orgason with
Capital Development, is requesting final plat approval for Kathleen Estates Subdivision, a 35-lot
(29-residential, 6-common) residential subdivision. The I 0.5 I-acre subdivision is located
approximate]y 1,320 feet north ofW. State Street, on the west side ofN. Park Lane at 325 N.
Park Lane. (WEV)
Mayor introduces the issue. Is this in substantial compliance with the Preliminary Plat?
Planner Williams: Staff is recommending approva) and the final plat is in substantial compliance
with the Preliminary Plat.
Bastian moves to approve FP-15-06 - Final Plat for Kathleen Estates Subdivision - Capital
Development and Thomas Ricks with all Site Specific and Standard Conditions of
Approval. Seconded by Nordstrom. ALL AYES: MOTION CARRIES.............
7. UNFINISHED BUSINESS:
A. DR-I04-06 - Convert ADartment Buildinl!s Into Residential Condominiums -727 East
State Street: 727 East State Street, LLC, represented by James G. Murray, AlA with CHSQA
Architects, is requesting design review approval to convert ten apartment buildings into 88
residential condominiums and construct a 1,387-square foot clubhouse facility. The site is
located on the south side of East State Street, approximately 160-feet west of Palmetto A venue at
727 East State Street. (WEV) This item was continuedfrom the January 16, 2007 meeting.
Mayor introduces the issue.
City Attorney Buxton: Last week we had the applicant present and we went back to the drawing
board to see what we could work out and we had some options given to us and in discussion with
Staff our recommendation would be to allow the developer to continue with the stone up to the
second floor, and give them the option of whether or not they want to do their club house. Our
request would be that the conditions be amended such that the stone feature would go to the
second floor as requested, wrap around and not go behind the mechanical and that the club house
Page 3
K\COUNCIL\1I.HNUTES\Temporary Minutes Work Area\CC-l.23-07min doc
would be optiona] at the discretion of the applicant.
General discussion.
City Attorney Buxton: Condition #16 on Page 10 Of 14: it would say "Provide revised building
elevations showing three dimensional stone character to be added to the first floor of all four
sides the building. Delete the second sentence. General discussion.
Bastian moves to approve the Finding of Facts and Conclusions of Law for DR-I04-06-
Convert Apartment Buildings Into Residential Condominiums - 727 East State Street and
provide the following modifications of Site Specific Condition #16: to delete the second
sentence and modify the first sentence to exclude any stone feature behind the existing air
conditioning units. Seconded by Bandy. Discussion.
Bastian: I would request that Paul McDonald speak to the Motion.
Paul McDonald, Design Review Board, discusses the Design Review Board
recommendation. General discussion.
Bastian amends the motion to add to Site Specific Condition #16. "That final approval of
the stone fa~ade be approved by one member of the Design Review Board and staff."
Seconded by Guerber. Discussion. Bastian amends the motion to include the language in
#13 and the language in #16: "except no stone required behind existing attached electrical
devices" as presented to us this evening. Seconded by Guerber. Discussion. ALL AYES:
MOTION CARRIES..............
Gary Allen, representing the applicant, there will be a significant interior remodeling in addition
to what you have seen. I haven't seen the landscape but there will be some additional things
there. General discussion.
8. PUBLIC HEARINGS:
*A. PP-16-06 - Preliminary Plat for Eal!le Creek West Subdivision - JLJ EnterDrises.
LLC: JU Enterprises, LLC, represented by Phil Hull with The Land Group, Inc., is requesting
preliminary plat approval for Eag]e Creek West Subdivision, a 114-lot (98-buildable, 16-
common) subdivision. The 32.7-acre site is located approximately 1,640 feet north of State
Highway 44, on the west side of North Linder Road at 839 North Linder Road. This item was
continuedfrom the January 16,2006 meeting. (WEV)
Mayor introduces the issue.
Zoning Administrator Vaughan: This item was continued from a previous agenda to provide the
applicant time to accomplish an agreement with regard to the development of this property in
relation to Legacy. That agreement has been executed between the two parties.
Mayor swears in Phil Hull.
Phil Hull, The Land Group, representing the applicant, displays overheads and provides the
Council with an overview of the preliminary plat. General discussion.
Planner Williams, displays overheads and provides Council an overview ofthe request for
Preliminary Plat. General discussion.
Mike Brokaw, ACHD, discusses the roadways and right of ways. General discussion.
Further discussion on the width of the road.
Mayor opens the Public Hearing
Page 4
K:\CQUNCIL\MINUTES\Temporary Minutes Work AreaICC-I-2J-07min.doc
Phil Hull, The Land Group, discusses coordination with the Meridian School District to provide
enough right-of-way for their needs. General discussion on Site Specific Condition # 16.
Mayor closes the Public Hearing
Bandy moves to approve PP-16-06 - Preliminary Plat for Eagle Creek West Subdivision-
JLJ Enterprises, LLC with the Site Specific and Standard Conditions of Approval with one
note on #19, Page 23 of28, middle of paragraph: "change 8' wide concrete sidewalk to 6'
wide concrete sidewalk". Seconded by Nordstrom. Discussion. Bandy amends the
motion to state: "Remove Site Specific Condition #4". Seconded concurs. ALL AYES:
MOTION CARRIES...........
B. V AC-02-06 - Vacation of blanket inl!ress/el!ress easement across Lot 4. Block 1. Merrill
Subdivision No.5. - Wm. Dave Evans: Wm. Dave Evans, represented by Jay Hovde with
Toothman-Orton Engineering Company, is requesting approval of a vacation to the final plat of
Merrill Subdivision No.5 to remove a portion of the plat note providing for a blanket
ingress/egress easement on Lot 4, Block I. The site is located 1,200-feet west of South
Edgewood Lane on the south side of East Iron Eagle Drive at 1205 East Iron Eagle Drive. (
WEV)
Mayor introduces the issue.
Mayor swears in Tim Mockwill
Tim Mockwill, Toothman-Orton Engineering Company, representing the applicant, provides
Council a brief overview of the application.
Planner Williams: Staff would not have allowed this application to move forward had the parking
issue for this site not been addressed, the applicant has addressed the parking issue for the site as
well as most of the conditions for this vacation have been met.
Mayor opens the Public Hearing
Mayor closes the Public Hearing
Guerber moves to approve V AC-02-06 - Vacation of blanket ingress/egress easement
across Lot 4, Block I, Merrill Subdivision No.5. with the inclusion of the recommend Site
Specific Conditions of Approval from Planning and Zoning. Seconded by Nordstrom.
Discussion. Guerber amends the motion to include the change in #4 to read: "upon
recordation of the resolution and exhibit the applicant shall provide a copy of an 8 1I2x 11
of the resolution for the city record. Second concurs. ALL AYES: MOTION
CARRIES.............
C. V AC-3-06 - Request for a Vacation of the Utility. Drainal!e. and Irril!ation easements
within Rivervie Subdivision - Grant N Lee. Jovce M. Lee. Doul!las L. Swenson and Suzann
Swenson: Grant N. Lee, Joyce M. Lee, Douglas L. Swenson and Suzann Swenson are
requesting a vacation of the utility, drainage, and irrigation easements within Rivervine
Subdivision between Lots 7 and 10 and Lots 10, 11 and 13, Block I. The site is located on
the south side of West Moon Valley Road at 827 S. Hidden Creek Lane. (WEV)
Mayor introduces the issue.
Zoning Administrator Vaughan: I will be presenting this item to you tonight. We have had
correspondence from Mr. Lee and he is not able to be in town this evening for this application
and we offered to present the item. Displays overheads and provides Council an overview of the
request for vacation of the utility, drainage, and irrigation easements. General discussion.
Page 5
K\COUNCIL\MINUTES\Ternporary Minutes Work Area\C'C-I-2J-Q1mindoc
Mayor opens the Public Hearing
Mayor closes the Public Hearing
Nordstrom moves to approve V AC-3-06 - Request for a Vacation of the Utility, Drainage,
and Irrigation easements within Rivervine Subdivision with all Site Specific Conditions as
outlined by the staff and the additional condition that they respond to us with a copy of the
recorded plat. Seconded by Bandy. ALL AYES: MOTION CARRIES.................
Mayor calls a recess at 8:45 p.m.
Mayor reconvenes at 9:00 p.m.
Bastian moves to amend the agenda and consider the annexation and rezone as the next
item of business. Seconded by Bandy. ALL AYES: MOTION CARRIES.............
E. A-16-06/RZ-21-06 - Annexation and Rezone from RUT to R-E-DA - Julie Harrison:
Julie Harrison is requesting approval of an annexation and rezone from RUT (Rural Urban
Transition) to R-E-DA (Residential Estates with a Development Agreement). The 4.95-acre site
is located on the west side of North Meridian Road approximately 1,600 feet north of the
intersection of West Floating Feather Road and North Meridian Road at 165] North Meridian
Road..(WEV)
Mayor introduces the issue.
Mayor swears in Mike Harrison
Mike Harrison, I am representing the applicant, Julie Harrison, she is fine with all of the
conditions that staff recommends for approval.
Planner Williams: Provides Council an overview of the application. Staff has recommended
approval.
Mayor opens the Public Hearing
Mayor closes the Public Hearing
Bastian moves to approve A-16-06/RZ-21-06 - Annexation and Rezone from RUT to R-E-
DA - Julie Harrison with the development agreement. Seconded by Guerber. ALL AYES:
rvl()llI()N <:ARRIES..................
D. PP-18-06 - Preliminarv Plat for Lonesome Dove Subdivision Lonesome Dove. LLC:
Lonesome Dove, LLC, represented by Kevin McCarthy with Toothman-Orton Engineering
Company, is requesting preliminary plat approval for Lonesome Dove Subdivision, a ll7-lot
subdivision, 221-unit (10 I-single-family, 120 multi-family (contained within 3-lots), 4-
commercial, and 9-common) The 41.20-acre site is generally located on the southwest corner of
Riverside Drive and State Street at 1505 Riverside Drive. (WEV)
Mayor introduces the issue.
Mayor swears in Kevin McCarthy
Kevin McCarthy, Toothman-Orton Engineering, representing the applicant, displays overheads
and provides Council an overview of the project. Discussion on the value of the trees that the
City Forrester has assessed. General discussion.
Planner Williams, displays overheads and provides Council an overview of the application.
Mayor opens the Public Hearing
Kevin McCarthy, those lots will be rear loaded, discussion on the sidewalks, discussion on the
right turn lane. General discussion.
Page 6
K:\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-I-lJ-01mindoc
Mayor closes the Public Hearing
Bandy moves to approve PP-18-06 - Preliminary Plat for Lonesome Dove Subdivision
Lonesome Dove with the Standard and Site Specific Conditions of Approval and add #29
"that the north/south alleyway should be a restricted road section with an attached
sidewalk on the west side and landscaping on the east side. Seconded by Nordstrom.
Discussion. Bandy amends the motion to include vertical curbs. Second concurs.
Discussion. Bandy amends the motion to modify #13 to allow for either a flag lot or a zero
lot line to allow a townhouse type product to be built. Second concurs. ALL AYES:
MOTION CARRIES.............
9. NEW BUSINESS: NONE
REPORTS FROM PRE-COUNCIL:
Zoning Administrator Vaughan: Discussion on the letter received from Lynne Sedlacek in
regards to The Lofts project and the CUP that was not the agenda but was added to the agenda at
the Council meeting. General discussion.
General Council discussion.
Bastian moves to direct Legal Council to review the letter from former Council Member
Sedlacek to see if public policy has been violated. Seconded by Guerber. Discussion.
Bastian amends the motion to remove "former Council member". Second concurs.
Discussion. ALL AYES: MOTION CARRIES............
Further discussion.
Zoning Administrator Vaughan: At the last Council meeting you asked us to show you an
analysis of the different projects within Eagle Water Company's Service Area. Displays an
overhead of a spreadsheet entitled "Projects within Eagle Water Company's Service Area" and
discusses the same. General discussion.
City Clerk/Treasurer Report: It is time for us to think about Park vendors. We have had a
request from Debbie Small for the Council to renew the contracts from last year's vendors.
Resolution No. 04-] 3 provides Council an option "a renewal clause which would allow the
applicant to bypass the lottery procedure in future years." So far Debbie Small is the only vendor
from last year to request this. General discussion. Council concurs to offer the renewal clause in
the Resolution.
Joint meeting on the 29th. P&Z is requesting an earlier start time than 6:30. So far on the agenda
there is Foothills Discussion, Urban Renewal Update and Downtown Committee Update. Do
you have any agenda items? Council agrees to an early start time of 6:00 p.m. Additional item
for the agenda is Transportation.
Mavor and Council's ReDort:
Nordstrom: No Report
Guerber: Reports on a meeting with multiple groups, Meridian Fire District, Star Fire District,
Eagle Fire District and State Fire Commissioners to talk about our ordinance, under our
ordinance when we annex an area in it is automatically served by the Eagle Fire District. This
has caused some concern on the part of Meridian. Discussion on the Legislation that came in last
year. We have come up with a proposal that would put together a five member panel that would
include someone from the City from the Fire District affected, someone appointed by the fire
Page 7
K:\CQUNCILI.MINUTESITemporary Minutes Work Area\CC-I-23-07mindoc
district that lives in the area, some one appointed by the City affected that lives in the area and a
certified mediator becomes the fifth member. General discussion.
Mayor: Discussion on the annexation bill. Discussion on the area of impact, we are working
with the counties.
Bastian: No report
Mayor: Statesman has asked me to do a review on transportation. I will get a copy to you before
I send it out.
Bandy: Last week I participated in the Economic Development Committee meeting. Reports on
the Citizen's Water Committee meeting. I went to the Legislative Forecast today; discussion on
the issues discussed. Reports on the Air Quality Board meeting. This Thursday is Chamber of
Commerce Legislative Affairs.
Bastian: Discussion on the Legislative Caucus and reports on the meeting. General discussion
on Local Option Tax.
City Attorney Report: No report
10. ADJOURNMENT:
Bastian moves to adjourn. Seconded by Guerber. ALL AYE: MOTION
CARRIES...
Hearing no further business, the Council meeting adjourned at 10:45 p.m.
Respectfully submitted:
-A{1i~~~PA-f~
CITY CLERK/TREASURER
,.,.............
..", f EAGI ....
...,' -l, 0........ -I:' ....
,,- ^" ... -..
/,~... ~ORA1"~... ....
I '"': o'+- \. ';
. ev ." . _
i\. \ - :~~\-fjo j
X+''' ",Q. ~ ..
'I. -io.po..~:... 't- I
'\... <1')0 ....... \() ..,'
'... Jf 1'E Of "",
..,.........,..'
Page 8
K:\COUNCIL\MJNUTES\Temporary Minutes Work Area\CC-I-23-07min,doc
Eagle Arts Commission
January 2007 Grant Approvals
50
The Eagle Arts Commission (EAC) collectively approved the four grants listed below for the 2007
fiscal year (please note that we have two deadlines for grants: 12/15/06 and 3/15/07).
Determination was based on a point system (600 maximum points) using the attached form. The
following panelists met and discussed each proposal. The Eagle Arts Commissioners then met
separately, discussed the panels' results, and finalized their decision.
Greg Belzeski - ArtsWest admissions director
Tracy Harrison — Eagle High School drama teacher
Jason Gibson — Eagle resident
Linda Goldman — EAC
Bill Stephan — EAC
Linda Butler — EAC
Barbara Burton — EAC
Joint School District No. 2 $3,030.99 Points Received: 470
(Submitted by Eagle Hills' music teacher Lynne Groening)
The reason for this grant is to purchase Orff xylophone instruments for Eagle Hills' 5th grade
students. The purpose of the project is to engage 5th grade elementary students "at all levels of
ability in a culturally rich, musical ensemble experience" (L. Groening). The method/book used for
this project is called "Hot Marimba!" by Walt Hampton. Their project is focused on stimulating life
long music participants. The Eagle Arts Commission will be encouraging the students to have
public performances at City and community events with their instruments.
Hooper Studios Inc. $5,000.00 Points Received: 400
(Submitted by Ward Hooper, CEO)
This project would consist of Mr. Hooper creating a series of five posters featuring historic, cultural,
and narrative themes of Eagle using a visually dynamic format (examples of his work are available
from the Boise project called "Art in Transit"). Large posters could be displayed in Eagle's city
buildings and public areas. Smaller posters would be available to purchase. Ward's goal and the
EAC's goal are to engage and enlighten the public regarding the history of Eagle and to create a
sense of pride and interest about Eagle's future. A significant portion of the poster sales will be
paid to the Eagle Arts Commission for future projects.
Eagle Middle School $470.00 Points Received: 340
(Submitted by Shannon Powers, 8th grade English teacher, Team R.A.T.)
This project would consist of Eagle Middle School students participating in a multi -disciplinary
community arts event called "The Spring Harvest." This event has been part of their school
program since 1995. The event includes outdoor performances by the band, orchestra, choir, and
dancers. And there are displays by science, math, and art departments as well as theater
performances. The event has traditionally taken place in Heritage Park in downtown Eagle.
Missoula Children's Theatre $4,000 (Eagle Arts Commission co -presented event)
(Submitted by Landing Community Center)
The EAC encourages arts in the community by providing great events such as the Missoula
Children's Theatre. This year's event is "The Pied Piper" and is scheduled for March 17 at Eagle
Nazarene with tryouts on March 12. This is project is included in our public performance series,
thus a point system was not used. It will impact over 500 Eagle children and adults.
Evaluation Form for Project Support
Applicant Name: Total Score
REQUIREMENTS (any no answer would disqualify application)
1. Are the primary beneficiaries of the grant citizens of Eagle? Yes No
2. Did applicant complete all sections of the grant application? Yes No
3. Is project appropriate for public funding (City of Eagle tax dollars)? Yes No
ARTISTIC MERIT (50 points)
RATING SCALE
50 45 40 35 30 25 20 15 10 5 0
Excellent Above Average Meets Criteria Fair Inadequate
• There is a clear relation of the proposed project to the mission of the organization.
• The artistic merit of the applicant, as evidenced by previous projects, marketing materials, work samples, etc., is strong.
• The applicant has addressed the excellence of the artists involved in the narrative and/or in attachments.
• If artists haven't yet been selected for the project, the applicant has described the process and the criteria that will be used in
selecting them.
• Arts education value.
• Uniqueness of project (opportunity does not exist in other forms in Eagle).
• Quality of artists involved in leading or presenting the project.
COMMUNITY INVOLVEMENT AND ACCESS (25 points)
RATING SCALE
25 20 15 10 5 0
Excellent Above Average Meets Criteria Fair Poor Inadequate
• The applicant has demonstrated why the project warrants public funds.
• The applicant articulates how people (or a specific group of people), its community, or the state will be different as a result of this
project, and gives examples of what they might notice that suggests that the difference is happening.
• The applicant clearly understands the needs of the people for whom the project is targeted.
• If other community organizations are involved, they have been involved in the planning and managing of the project.
• People served by the project have been involved in the planning of the project.
• There is evidence of community support for the project.
• Brings professional arts experience to the citizens of Eagle.
• Number of people benefiting from the project.
• Long-term impact of the project.
• Encourages development of the arts in Eagle.
• Without fund support, project would not be possible?
• The applicant is in compliance with Section 504 of the Rehabilitation Act of 1973 (accommodations for people with disabilities) for
this project.
MANAGEMENT (25 points)
RATING SCALE
25 20 15 10 5 0
Excellent Above Average Meets Criteria Fair Poor Inadequate
• The applicant has described its mission statement, programs and services, and the community it serves.
• The project idea is clear; it is obvious how EAC funds will be used; it is obvious what artists are involved and what role they will
play; it is clear who the project is serving.
• The project has been thoughtfully planned.
• Project managers have a dear evaluation method for learning whether the project is making the difference they want it to make.
• The marketing of this project is appropriate for reaching the people the project was designed for.
• The budget for the project is dear, costs are realistic, and shows diverse income sources.
• The project administrators, whether paid or volunteer, are identified, and evidence is provided that they have the background
appropriate to managing this project.
• Management of project (plans and ability of staff to carry out project).
Holladay
Engineering Co.
MEMORANDUM
Cc /-,23-0a'
839 E. Winding Creek Dr.
Eagle, ID 83616
Phone: (208) 853-6281
Fax: (208) 853-2554
TO: Mayor Merrill FROM: Vern Brewer
PHONE: (208) 939-6813 (208) 853-6281
FAX: DATE: January 23, 2007
RE: City of Eagle, Status of Plan Approval
Eaglefield, Legacy, other developments
CC: David Milan, PE; Bill Vaughan; Mike Williams
A meeting was held with Tiffany Floyd and Monty Marchus of DEQ accompanied by Bill
Vaughan, Mike Williams, and David Milan to discuss the process for approving water
infrastructure within the City. We reviewed IC 39-118 and the history of previous meetings
where Monty, Kasey Ketterling and me discussed our role as Qualified Licensed Professional
Engineer (QLPE) on behalf of the City of Eagle.
DEQ is in the process of changing (or clarifying) their position relative to QLPE approval. Up to
this point, the engineer for the City has had the discretion to review :plans and specifications for
water distribution lines and approve those lines when they conform to the standards of the State
and the City. Now, DEQ is taking the position that whenever there are other components of the
system that they are in the process of reviewing, they will retain the authority to review the entire
system. DEQ has reviewed Eaglefield well construction and approved it; they are in the process
of reviewing Eaglefield well house and pump configuration but have not yet approved it. The
City has reviewed and approved the distribution system for Eaglefield and we have issued a
conditional approval letter. In the past, the City Engineer has stamped and signed the plans as
approved for construction, then forwarded a QLPE letter with release of sanitary restrictions on
the distribution system, and a copy of the stamped plans for DEQ. This would authorize the
developer to proceed with construction. In effect, the City could expedite the review process.
This QLPE approval practice has been a benefit to developers by decreasing the time required to
move their projects to construction. There may be risk or exposure to the City and City Engineer
in being the review agent but many cities have elected to assume this responsibility. A number
of cities have not chosen to undertake the authority allowed under IC 39-118.
At the present time DEQ is reviewing its policy regarding "phasing" and has instructed us to
suspend issuance of QLPE approval where the projects involved are dependant upon other
facilities that have not received all required DEQ approvals. Mr. Marchus called today to
explain that they DEQ will not allow QLPE approval of dependant components of a water or
sewer system.
Our recommendation is that developers immediately plan to submit plans and specifications to
DEQ for approval after the City has reviewed them for compliance with City standards.
WATER • WASTEWATER • SOLID WASTE • PUBLIC UTILITIES • STRUCTURES • PLANNING • STUDIES
corner of the development. The cut sheets and site layout shall be reviewed and approved by staff and
one member of the Design Review Board prior to the City issuing a zoning certificate for this site.
10. The color pallet presented on the color board is approved.
11. Provide a plan showing pedestrian cross access between this property and the properties to the east.
west. and south. The plan shall be reviewed and approved by staff prior to the City issuing a 7.cnine
certificate for this site. A pedestrian cross access agreement shall be reviewed and approved by the
City attorney and recorded prior to the City issuing a building permit for this development.
12. The applicant shall be reauired to repair and paint all overhead parking structures to match the colors
used on the buildings. The parking structures shall be repaired and painted prior to the City issuing a
certificate of occupancy for this site.
13. Provide a revised landscape plan showing the patio and hard surfaces around the clubhouse to be
Pavers or textured, stamped, and stained concrete. Detailed cut sheets showing the color. pattern. and
texture shall be submitted to the City. The revised landscape plan and detailed cut sheets shall be
reviewed and approved by staff and one member of the Design Review Board/prior to the City issuing
a zoning certificate for this site. t4Yr jw�. c 74, Ce / (X2...._ is D,d'7tz ay�
14. Work with the City Forester to confirm that the proper quantity of trees are installed within this ei5crelia ,
development per the original landscape plan for the apartment complex. If additional trees are
reauired. a revised landscape plan shall be submitted showing the additional trees. The revised �Ac c
landscape plan shall be reviewed and approved by staff prior to the City issuing a zoning certificate for
this site.
15. Provide a revised site plan indicating the existing wood fence located along the north property line and
a portion of the east property line is to be removed and replaced with vinyl fencing as indicated to be
installed on the south. east, and west property lines. The revised site plan shall be reviewed and
approved by staff prior to the City issuing a zoning certificate for this site. /e44�Jh
Provide revised building elevations showing three-timensional character, such as stone, to be added to
16.
h
the first floor of all four sides of the building. ` • • • - - - * - e • • - - • ion
g79 . - .. • 19.. ..fled -to -the bt
w n owg to-sfoatte x -ever -ane -look. The revised building elevations shall be reviewed and
approved by staff and one member of the Design Review Board prior to the City issuing a zoning
certificate for this site.
17. The parking as shown on the landscape plan date stamped by the City on October 4. 2006. is approved. diow,
STANDARD CONDITIONS OF APPROVAL:
1. The applicant shall comply with all requirements of the Ada County Highway District and/or the Idaho
Transportation Department, including but not limited to approval of the drainage system, curbs,
gutters, streets and sidewalks. A letter of approval from the highway district having jurisdiction shall
be submitted to the City prior to issuance of any building permits or Certificate of Occupancy,
whichever occurs first.
2. Idaho Department of Health & Welfare approval of the sewer and water facilities is required prior
issuance of any building permits or Certificate of Occupancy, whichever occurs first.
3. All permits from Central District Health, Eagle Sewer District & Eagle Fire District shall be secured
prior to issuance of building permit or Certificate of Occupancy, whichever occurs first.
4. Written approval of all well water for any shared or commercial well shall be obtained from the Idaho
Department of Water Resources shall be submitted to the City prior to issuance of any building permits
or Certificate of Occupancy, whichever occurs first.
Page 10 of 14
K \Planning Dept\Eagle Applicauons\D0,2006\DR-104.06 drfdoc
18 January 2007
Sheriff Gary Raney
Ada County Sheriff's Office
7200 Barrister Drive
Boise, ID 83704
Subject: Thank You
Eagle Chief, Lt. Dana Borgquist
Eagle SubStation
1125 E. State Street
Eagle, ID 83616
Dear Sheriff Raney and Chief Borgquist,
We are the Neighborhood Watch Coordinators for the Brookwood
Subdivision in Eagle. This last Tuesday evening we held our First Quarter
2007 Block Captain's Meeting. Myrna Harris of your Office suggested that
we ask Detective Marc Bowman to come and meet with our Block Captains.
Please accept this letter as a huge thank you and please our thanks on to the
people I will mention.
Detective Bowman arranged to have Detective Justin Dusseau and Crime
Analyst Tamara Hess come to speak with our Block Captains. Detective
Bowman spoke for a few minutes about his role, especially in relation to
groups such as our Neighborhood Watch. Then he opened the meeting up to
questions and answers. After this, Ms. Hess spoke about her role and how
the crime statistics are collected, analyzed and used. This also led to a
question and answer time period. All in all, the evening was an excellent
interaction. We really appreciate the time and effort Detectives Bowman
and Dusseau plus Ms. Hess provided. The information is invaluable.
Also, please extend our appreciation to Myrna Harris. She has been an
incredible resource for us as we have established our Watch over the past
few months. She attended and spoke at our kick-off meeting last fall and
came to Tuesday evening's meeting also, along with Ken McDevitt, one of
your volunteers. Her contributions to the discussion were also invaluable.
Please know how much we appreciate the support your Office and the Eagle
Substation provide to our community. A major portion of the great quality
of life we enjoy here in Brookwood, Eagle, and Ada County must be
attributed to your efforts. Thank you!
Best Regards,
(2/
Steve an• : • nie Fogdall
Brookwood Neighborhood Watch Coordinators
1640 N. Watson Place
Eagle, ID 83616
208-373-1076
cc:
• Detective Mark Bowman
• Detective Justin Dusseau
• Crime Analyst Tamara Hess
• ACSO Liaison Myrna Harris
• ACSO Volunteer Ken McDevitt
• Fogdall Electronic File
EAGLE CITY COUNCIL
PUBLIC HEARING SIGNUP SHEET
VAC -3-06 — Request for a Vacation of the Utility. Drainage. and Irrigation easements within Rivervie Subdivision -
Grant N Lee. Joyce M. Lee. Douglas L. Swenson and Suzann Swenson
January 23, 2007 7:30 p.m.
NAME
ADDRESS/
TELEPHONE
Page l of .
H:I000NCILIAGENDAICCSIGNUP. W PD
TESTIFY
YES/NO? PRO/CON
EAGLE CITY COUNCIL
PUBLIC HEARING SIGNUP SHEET
PP -18-06 — Preliminary Plat for Lonesome Dove Subdivision Lonesome Dove. LLC
January 23, 2007 7:30 A.m.
ADDRESS/
TELEPHONE
Page l of
H:\COI NCIL\AGENDAICCSIGNUP.WPD
TESTIFY
YES/NO? PRO/CON
ec /-,23--e27
Projects within Eagle Water Company's Service Area
Project Residential Units Units Commercial Common Approved Proposed
cw-iiiffianil;'11-1,04iiiii ,I.DA'to--iii-7*- Oiiii.--efii:teitii0"Vil .. '.* iiiiiistiliitarthilitigt0iiif'---- fiii.;.:- '..:.':1:,..,-,:s,',:_-'1,,::::f-r.i::::::--'
Terrazza 66 X
Lofts 214 1 X
Lonesome Dove 226 4 X
Eagle GW (N) 11 X
:'••g:-:Y:i-..:.:::::::::i::',•:5.., ''. --1,tbtit SC retiiiiiiDE (.101‘i-,:/iLi4 64' !0=0 -iii .,iieTiiiik -4:,::‘-::::'-..-:',.-0;::-;'.::'-'7;:W14E‘,: teit...,:.-!:---f':',.-.,t
Pre -plat approval only.
Final plat subject to
5 X DEQ approval
rAWA040.-tedi...-- 110tici: 7-1014/00700-- k atkiintltDEQ*ottfddettiait*ib*ttOd-RV,'R-Wfi*.2-±;
Brutsman 13 4 X
Summer Cedar 12 4 4 X
Eagle GW (S) 114 16 10 X
i-;=7-•,,,, -, -,-, 'Weedliticiliti" kittiri- letki ;Iiiiiirekiodil OA** OittitlifilitWASO*10114#00*kapttikithid.i'l-*I41-'*;:',';',',:',-.41.??Y'At'.4
24 7 X
11 X
696 35 31 6 5
Alderwood No.2 16
Aguila Sub
Alderwood No.3
TOTAL
EAGLE CITY COUNCIL
PUBLIC HEARING SIGNUP SHEET
VAC -02-06 — Vacation of blanket ingress/egress easement across Lot 4. Block 1. Merrill Subdivision No. 5. — Wm.
Dave Evans
January 23, 2007 7:30 D.m.
NAME
ADDRESS/
TELEPHONE
Page l of .
HACOUNCILIAGENDA\CCSIGNUP. WPD
TESTIFY
YES/NO? PRO/CON
EAGLE CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
A-16-06/RZ-21-06 — Annexation and Rezone from RUT to R -E -DA - Julie Harrison
January 23, 2007 7:30 u.m.
ADDRESS/
TELEPHONE
Page l of .
H:I000NCIL\AGENDA\CCSIGNUP. WPD
TESTIFY
YES/NO? PRO/CON
EAGLE CITY COUNCIL
PUBLIC HEARING SIGN-UP SHEET
PP -16-06 - Preliminary Plat for Eagle Creek West Subdivision — JLJ Enternrises. LLC
January 23, 2007 7:30 a.m.
NAME
ADDRESS/
TELEPHONE
Page 1 of .
H:I000NCILIAGENDAICCSIGNUP.WPD
TESTIFY
YES/NO? PRO/CON