Resolution - 2006 - 44 - Authorizing Archiving Of Public Records - 09/12/2006
Resolution No. 06-44
AUTHORIZING ARCHIVING OF PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides for the transfer of permanent
public records to the Idaho State Historical Society's Repository; and
WHEREAS, On the lth day of February, 2002, the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records
be transferred to the Idaho State Historical Society's permanent records repository.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle. Idaho, as
follows:
1. That the following permanent public records shall be transferred to the Idaho State Historical
Society, 2205 East Old Penitentiary Road, Boise, Idaho, in accordance with Resolution No. 02-
04 and Idaho Code 50-907 and 50-908:
SEE ATTACHED LIST
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to I
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this ~ day of September, 2006.
ATTEST:
~A_. -L~T"'.--J
.7SHAR N K. BERGMANN
CITY CLERK/TREASURER
Page I of I
K:\Clerks\Records\State Archives\2006\Res 06-44 Archiving Records.doc
Resolution No. 06-44
AUTHORIZING ARCHIVING OF PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides for the transfer of permanent
public records to the Idaho State Historical Society's Repository; and
WHEREAS, On the lih day of February, 2002, the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records
be transferred to the Idaho State Historical Society's permanent records repository.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
I. That the following permanent public records shall be transferred to the Idaho State Historical
Society, 2205 East Old Penitentiary Road, Boise, Idaho, in accordance with Resolution No. 02-
04 and Idaho Code 50-907 and 50-908:
SEE ATTACHED LIST
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to i
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this ~ day of September, 2006.
ATTEST:
~A--. - L~T~.--J
~HAR NK.BERGMANN
CITY CLERK/TREASURER
Page I of I
K:\Clerks\Records\State Archives\2006\Res 06-44 Archiving Records.doc
ARCHIVE PERMANENT RECORDS
9/2/2006
BOX #1 :
Payroll Records: 1994-1995-1996-1997
BOX #12:
Financial Records:
FY 04/05
Audit Information-Audit Report
Quarterly Reports
Sureties & Letters of Credit
BOX #2:
Payroll Records: 1998-1999
BOX #3:
Payroll Records: 2000-2001
BOX #13
Financial Records:
City Water System - EM2
FY 92/93 - FY 93/94 - FY 94/95
FY 95/96 - FY 96/97 - FY 97/98
BOX #4:
Payroll Records: 2002-2003
BOX #5:
Payroll Records: 2004
BOX #7:
Financial Records:
FY 93/94 - FY 94/95 - FY 95/96
BOX #14
Budgets and Audit Reports:
FY 85/86 - FY 86/87 - FY 87/88 - FY 88/89
FY 89/90 - FY 90/91 - FY 91/92 - FY 92/93
FY 93/94 - FY 94/95 - FY 95/96 - FY 96/97
FY 97/98 - FY 98/99 - FY 99/2000
BOX #6:
Payroll Records: 2005
BOX #8:
Financial Records:
FY 96/97 - FY 97/98 - FY 98/99
BOX #15
Financial Records:
FY 87/88 - FY 88/89 - FY 89/90 - FY 90/91
FY 91/92 - FY 92/93
BOX #9:
Financial Records:
FY 99/00 - FY 00/01
Audit Information-Audit Report
Quarterly Reports
Sureties & Letters of Credit
BOX #16
Downtown Revitalization Project
ICDBG 92-111-29 ED
Ida-Ore Planning & Development Association
BOX #10:
Financial Records:
FY 01/02 - FY 02/03
Audit Information-Audit Report
Quarterly Reports
Sureties & Letters of Credit
BOX #11 :
Financial Records:
FY 03/04
Audit Information-Audit Report
Quarterly Reports
Sureties & Letters of Credit
K:\Clerks\Records\State Archives\2006\Archive List -9-2-06.xls
SUBMIT COMPLETED TRANSFER FORM TO: Page 1 of 3
Idaho Public Archives and Research Library, Idaho State Historical Society, 2205 East Old Penitentiary Road, Boise, ID 83712
(208) 334-2620 (phone) (208) 334-2626 (fax) steve. walker@ishs.idaho.l!:ov (e-mail)
http://idahohistory.netl (web site)
TRANSFER OF RECORDS TO PUBLIC ARCHIVES
2. STATE AGENCY/LOCAL ARCHIVES USE ONLY
GOVERNMENT NAME
CITY OF EAGLE
OFFICE/DEPARTMENT NAME & 3. ARCHIVES Please attach sheets containing BOX COUNT DATE RECEIVED
ADDRESS (please include building, CODE additional information about the folder
street address, city zip code) (Archives Use contents of each box. Please list
Only) sequential box number, folder
660 E. CIVIC LN. number and/or title, inclusive date
span. Transfer only inactive records
EAGLE,ID 83616 that have a permanent retention and
are not of the current year
4. RESTRICTIONS (y~:d By (Namerritle) ~ tA/J
X77ln1iIJ IllJ '
5. VOLUME I 6. DESCRIPTION OF RECORDS SERIES 7. ~NC~~ YEAR 9. LOCATION ~ ARC~
BOX NlJM8ER (Type or records in each box) RECORDS lONG
Arcbives Ule Only DATE
FROM TO
VOLUME IN SEQUENTlAL
CUBIC FEET NUMBER
1.20 1 Payroll Records 1994 1997
1.20 2 Payroll Records 1998 1999
1.20 3 Payroll Records 2000 2001
1.20 4 Payroll Records 2002 2003
1.20 5 Payroll Records 2004
1.20 6 Payroll Records 2005
1.20 7 Financial Records FY 93/94, 1993 1996
94/95, 95/96
10. TRANSfER 11. NAME (Please Print) & .~h I ~lL n. DEPARTMENT CONTACT NAME (PRINT) SHELVED BV DATE
DATE SIGNATURE OF PERSON RELEASING RECjORD . I ,. .
q}..,j Dlp name '" 5hl1flJrJ K. 8en
sil!:nature ><TI~.~' L I~..I
"'.......
U CHECKED BY DATE
13. TELEPHONE NUMBER 20S.939-6813 14. EMAIL ADDRESS sharon@cilyoreagle.org I H.w m..y .dd'6..., mh',,' h.... '" md,d?
~
J~[
STATE of IDAHO
BOARD of EDUCATION
,~
1~_~1
I [DARO STATE I
i HISTORICAL !
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SUBMIT COMPLETED TRANSFER FORM TO: Page 2 of3
Idaho Public Archives and Research Library, Idaho State Historical Society, 2205 East Old Penitentiary Road, Boise, ID 83712
(208) 334-2620 (phone) (208) 334-2626 (fax) steve.walker\al,ishs.idaho.l!ov (e-mail)
http://idahohistory.netJ (web site)
TRANSFER OF RECORDS TO PUBLIC ARCHIVES
2. STATE AGENCYILOCAL ARCHIVES USE ONLY
GOVERNMENT NAME
CITY OF EAGLE
OFFICE/DEPARTMENT NAME & 3. ARCHIVES Please attach sheets containing BOX COUNT DATE RECEIVED
ADDRESS (please include building, CODE additional information about the folder
street address, city zip code) (Archives Use contents of each box. Please list
Only) sequential box number, folder
660 E. CIVIC LN. number and/or title, inclusive date
span. Transfer only inactive records
EAGLE, 10 83616 that have a permanent retention and
are not of the current year.
4. RESTRICTIONS Received By (Namefrillc)
5. VOLUME I 6. DESCRIPTION OF R[CORDS SERIES 7. 8. 9. LOCA nON IN ARCHIVES
BOX NlJMBER (Type of records in each bo-x) RECORDS ID NO INCLUSIVE VEAR
Auhin. Use Only DATES
FROM TO
VOLlIME IN SEQUENTIAL
CUBIC FEET NlJMBER
1.20 8 Financial Records: FY96/97, 97/98, 1996 1999
98/99
1.20 9 Financial Records: FY99/00, 00/01 1999 2001
Audit Info/QtJy Rpts, Sureties/LOC
1.20 10 Financial Records:FYOl/02, 02/03 2001 2003
Audit Info/Qtly Rpts, Sureties/LOC
1.20 11 Financial Records: FY03/04 2003 2004
Audit Info/Qtly Rpts, Sureties/LOC
1.20 12 Financial Records: FY04/0S 2004 2005
Audit Info/Qtlv Rpts, Sureties/LOC
1.20 13 Financial Records: City Water 1992 1998
System EM2
1.20 14 Budget & Audit Reports 1985 2000
IU. TRANSFER II. NAME (Pluse Print) & 12. DEPARTMENT CONTACT NAME (PRINT SHELVED BY DATE
DATE SIGNATURE OF PERSON RELEASING RECORD
nRm~ <\'h.
iilmalure . J- .6flr<"~ n
V CHECKED BY DATE
13. TELEPHONE NUMBER 208-939-6813 14. EMAIL ADDRESS sharon@J,cityofeagle.org I How m.., .ddillo..' ",hi", bom '" ."d,d'
STATE ofIDAHO
BOARD of EDUCATION
SUBMIT COMPLETED TRANSFER FORM TO: Page 3 of3
Idaho Public Archives and Research Library, Idaho State Historical Society, 2205 East Old Penitentiary Road, Boise, ID 83712
(208) 334-2620 (phone) (208) 334-2626 (fax) steve.walker(a)ishs.idaho.l!.ov (e-mail)
http://idahohistory.netJ (web site)
TRANSFER OF RECORDS TO PUBLIC ARCHIVES
2 STATE AGENCY/LOCAL ARCHIVES USE ONLY
GOVERNMENT NAME
CITY OF EAGLE
OFFICE/DEPARTMENT NAME & 3. ARCHNES Please attach sheets containing BOX COUNT DATE RECEIVED
ADDRESS (please include building. CODE additional information about the folder
street address, city zip code) (Archives Use contents of each box. Please list
Only) sequential box number, folder
660 E. CIVIC LN. number and/or title, inclusive date
span. Transfer only inactive records
EAGLE,ID 83616 that have a permanent retention and
are not of the current year.
4. RESTRICTIONS Received By (Nam.rrille)
!'. VOLUME I 6. DESCRIPTION OF RECORDS SERIES 7. 8. 9. WCA TION IN ARCHIVES
BOX NUMBER (Type of record! in eacb bOl) RECORDS ID NO INCLUSIVE YEAR
Arcbives Use Only DATES
FROM TO
VOLUME IN SEQUENTIAL
ClIBIC FEET NUMBER
1.20 15 Financial Records: 1987 1993
1.20 16 Downtown Revitalization Project
ICDBG 92-111-29 ED
Ida-Ore Planning & Dev.
10. TRANSFER 11. NAME (Plean Print) & 12. DEPARTMENT CONTACT NAME (PRINT SHELVED BY DATE
DATE SIGNATURE OF PERSON RELEASING RECORD
name
signature sha/l)T7 A. r3.enlrl1.Cln"'l
V CHECKED BY DATE
13. TELEPHONE NUMBER 208-939-6813 14. EMAIL ADDRESS shnon@dtyoreagle.org I How m..y .dd;Ho..1 ",h;", hom ... ."d,d?
~-6ii;;-,
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,:: ';'1
I' IDAHO STATE I
HISTORICAL I'
I . SOCIETY .
~~
STATE of IDAHO
BOARD of EDUCATION
ARCHIVE PERMANENT RECORDS
9/2/2006
BOX #2:
Payroll Records: 1998-1999
BOX #12:
Financial Records:
FY 04/05
Audit Information-Audit Report
Quarterly Reports
Sureties & Letters of Credit
BOX #1 :
Payroll Records: 1994-1995-1996-1997
BOX #3:
Payroll Records: 2000-2001
BOX #13
Financial Records:
City Water System - EM2
FY 92/93 - FY 93/94 - FY 94/95
FY 95/96 - FY 96/97 - FY 97/98
BOX #4:
Payroll Records: 2002-2003
BOX #5:
Payroll Records: 2004
BOX #14
Budgets and Audit Reports:
FY 85/86 - FY 86/87 - FY 87/88 - FY 88/89
FY 89/90 - FY 90/91 - FY 91/92 - FY 92/93
FY 93/94 - FY 94/95 - FY 95/96 - FY 96/97
FY 97/98 - FY 98/99 - FY 99/2000
BOX #6:
Payroll Records: 2005
BOX #7:
Financial Records:
FY 93/94 - FY 94/95 - FY 95/96
BOX #8:
Financial Records:
FY 96/97 - FY 97/98 - FY 98/99
BOX #15
Financial Records:
FY 87/88 - FY 88/89 - FY 89/90 - FY 90/91
FY 91/92 - FY 92/93
BOX #9:
Financial Records:
FY 99/00 - FY 00/01
Audit Information-Audit Report
Quarterly Reports
Sureties & Letters of Credit
BOX #16
Downtown Revitalization Project
ICDBG 92-111-29 ED
Ida-Ore Planning & Development Association
BOX #10:
Financial Records:
FY 01/02 - FY 02/03
Audit Information-Audit Report
Quarterly Reports
Sureties & Letters of Credit
BOX #11 :
Financial Records:
FY 03/04
Audit Information-Audit Report
Quarterly Reports
Sureties & Letters of Credit
K:\Clerks\Records\State Archives\2006\Archive List-9-2-06.xls