Resolution - 2006 - 35 - Authorize Archiving Of Public Records - 08/22/2006
Resolution No. 06-35
AUTHORIZING ARCHIVING OF PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides for the transfer of permanent
public records to the Idaho State Historical Society's Repository; and
WHEREAS, On the lih day of february, 2002, the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records
be transferred to the Idaho State Historical Society's permanent records repository.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
I. That the following permanent public records shall be transferred to the Idaho State Historical
Society, 2205 East Old Penitentiary Road, Boise, Idaho, in accordance with Resolution No. 02-
04 and Idaho Code 50-907 and 50-908:
Box #2: financial Records: 1971 - 1977
1978 - 1981
Box #3: Financial Records: FY83/84
FY84/85
Box #4: Financial Records: FY85/86
FY86/87
Box #5: Idaho Community Development Block Grant- Eagle Senior & Community Bldg:
Building Plans
Application Handbook
Application - Idaho Community Development Block Grant
Budget
Newspaper Articles
Legal Notices
Check Book & Registers
Project Manual
Financial Records
Engineer Reports
Close Out Agreement
Articles of Incorporation
Bids - Contracts
Box #6: Idaho Community Development Block Grant- Eagle Senior & Community Bldg:
Easements & Deeds - Copies
Insurance
Miscellaneous Correspondence
Encroachment Report
Property File - Master List
O&M Manual
Page I of2
K:ICOUNCILIResolutionsldraft resolutionslRes 06-35 Archiving Records.doc
Box #7: Litigation Files:
Bothwell v. City of Eagle (Brighton Corporation)
Box #8: Litigation Files:
Tort Claims: Hartzell & Rood
Echo Creek Litigation
Kestrel Cove Litigation
Eagle Gravel v. Idaho Power & City of Eagle
Weaver Litigation
Blaha & Pratt v. City of Eagle
Roundy v. ITD/ACHD & City of Eagle
1994 IRS - City of Eagle
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this~..4 day of August, 2006.
N N YC.
MA OR
ATT~ST: ~
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"SHAR N K. BERGMANN
CITY CLERK/TREASURER
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Page 2 0[2
K:ICOUNCILIResolutionsldrafl resolutionslRes 06-35 Archiving Records.doc
- SUBMIT COMPLETED TRANSFER FORM TO: 1. Page / of
Idaho Public Archives and Research Library, Idaho State Historical Society,2205 East Old Penitentiary Road, Boise,ID 83712
(208)334-2620 (phone) (208)334-2626 (fax) steve.walker(a ishs.idaho.gov (e-mail)
http://idahohistory.net! (web site)
TRANSFER OF RECORDS TO PUBLIC ARCHIVES
2.STATE AGENCY/LOCAL CITY OF EAGLE ARCHIVES USE ONLY
GOVERNMENT NAME
OFFICE/DEPARTMENT NAME& 3.ARCHIVES Please attach sheets containing BOX COUNT DATE RECEIVED
ADDRESS(please include building, CODE additional information about the folder
street address,city zip code) (Archives Use contents of each box. Please list
Only) sequential box number, folder
660 E. CIVIC LN. number and/or title, inclusive date
span. Transfer only inactive records
EAGLE, ID 83616 that have a permanent retention and
are not of the current year.
4.RESTRICTIONS Received By(� ��(Name/Title)
RC5. VOLUME / 6.DESCRIPTION OF RECORDS SERIES 7. 8. 9.LOCATION IN ARCH S
BOX NUMBER (Type of records in each box) RECORDS ID NO INCLUSIVE YEAR
Archives Use Only DATES
FROM TO
VOLUME IN SEQUENTIAL
CUBIC FEET NUMBER
1.20 1 P&Z Agendas&Minutes:1971-1976, 1987- 6,1�t�
1997,1992-1995
1.20 2 Financial Records: 1971-1977, 1978-1981 '`. 4—' i35" 1971 1981
1.20 3 Financial Records: 1983/84, 1984/85 / 1983 1985
1.20 4 Financial Records: 1985/86, 1986/87 1985 1987
1.20 5 Idaho Community Development Block QY
Grant VV
10.TRANSFER 11.NAME(Please Print)& 12.DEPARTMENT CONTACT NAME(PRINT) SHELVED BY DATE
DATE SIGNATURE OF PERS N RELEASING RECORDtkrritvi„viSharon K.Bergmann
q/7414- name •
yJ---J/�
signature ` f��_ I, 11i
CHECKED BY DATE
13.TELEPHONE NUMBER 14.EMAIL ADDRESS How many additional archival boxes are needed?
208-939-6813 sbergmann@cityofeagle.org
,, OUR F
y�4 ��L
�1\
�r f ry 7
STATE of IDAHO �l
' IDAHO STATE
HISTORICAL
BOARD of EDUCATION • CIETY
A' a' 7w
"o�I
Pro 7N
•
. SUBMIT COMPLETED TRANSFER FORM TO: 1. Page,, of 2 .
Idaho Public Archives and Research Library, Idaho State Historical Society,2205 East Old Penitentiary Road,Boise,ID 83712
(208)334-2620(phone) (208)334-2626(fax) steve.walker(a,ishs.idaho.gov (e-mail)
http://idahohistory.netl (web site)
TRANSFER OF RECORDS TO PUBLIC ARCHIVES
2.STATE AGENCY/LOCAL ARCHIVES USE ONLY
GOVERNMENT NAME CITY OF EAGLE
OFFICE/DEPARTMENT NAME& 3.ARCHIVES Please attach sheets containing BOX COUNT DATE RECEIVED
ADDRESS(please include building, CODE additional information about the folder
street address,city zip code) (Archives Use contents of each box. Please list
Only) sequential box number, folder
660 E. CIVIC LN. number and/or title, inclusive date
span. Transfer only inactive records
EAGLE, ID 83616 that have a permanent retention and
are not of the current year.
4.RESTRICTIONS Received By(Name/Title)
5. VOLUME / 6.DESCRIPTION OF RECORDS SERIES 7. 8. 9.LOCATION IN ARCHIVES
BOX NUMBER (Type of records in each box) RECORDS ID NO INCLUSIVE YEAR
Archives Use Only DATES
FROM TO
VOLUME IN SEQUENTIAL
CUBIC FEET NUMBER
1.20 6 Idaho Community Development Block
Grant
1.20 7 Litigation Files:
1.20 8 Litigation Files:
10.TRANSFER 11.NAME(Please Print)& 12.DEPARTMENT CONTACT NAME(PRINT) SHELVED BY DATE
DATE SIGNATURE OF PERSON RELEASING RECORD Sharon K.Bergmann
name
signature
CHECKED BY DATE
13.TELEPHONE NUMBER 14.EMAIL ADDRESS How many additional archival boxes are needed?
208-939-6813 sbergmann@cityofeagle.org
r
STATE of IDAHO
IDAHO STATE
I HISTORICAL
BOARD o f EDUCATION ii ill ::%��
OGNDSD 11l 1$�,
ARCHIVE PERMANENT RECORDS
8/22/2006
BOX #1: (Resolution #06-24 May 2006) BOX #7:
Planning & Zoning Agendas/Minutes: Litigation Files:
1997-1987-r. 1993 Bothwell v. City of Eagle
1971-19761 1994—' Brighton Corporation
1992 - 1995/
BOX #8:
BOX #2: Litigation Files:
Financial Records: Tort Claims: Hartzell
1971-1977 Rood
1978-1981 Echo Creek Litigation
Kestrel Cove Litigation
BOX #3: Eagle Gravel v. Idaho Power & City of Eagle
Financial Records: Weaver Litigation
FY 83/84 Blaha & Pratt v. City of Eagle
FY 84/85 Roundy v. ITD/ACHD & City of Eagle
1994 IRS - City of Eagle
BOX #4:
Financial Records:
FY 85/86
FY 86/87
BOX #5
Idaho Community Development Block
Grant-Eagle Senior & Community Bldg
Building Plans
Application Handbook
Application-Idaho Community
Development Block Grant
Budget
Newspaper Articles
Legal Notices
Check Book & Registers
Project Manual
Financial Records
Engineer Reports
Close Out Agreement
Articles of Incorporation
Bids - Contracts
BOX #6:
Idaho Community Development Block
Grant-Eagle Senior & Community Bldg
Easements & Deeds - copies
Insurance
Miscellaneous Correspondence
Encroachment Report
Property File - Master List
O&M Manual
K:\COUNCIL\Temp DO NOT USEWrchive List- 8-22-06.xls