Resolution - 2006 - 42 - Authorize Destruction Of Semi Permanent Public Records - 08/22/2006
RESOLUTION NO. 06-42
AUTHORIZING DESTRUCTION OF
SEMI-PERMANENT PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides that the City Council may
authorize the destruction of public records no longer required by law or for city business;
and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution
No. 02-04 which sets forth a policy on keeping, storing and destroying of City records,
proceedings and documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public
records be authorized for destruction in order to dispose of them,
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle,
Idaho, as follows:
1. That the following semi-permanent public records shall be destroyed by shredding
under the supervision of the City Clerk in accordance with Resolution No. 02-04 and
Idaho Code 50-907 and 50-908:
Payroll Records for the following Payroll Years:
1988 - Employee Time Records
1990-1994:
Personnel Records
Employee Time Records
Federal & State Tax Records
W2's
Withholding Allowance Certificates
2. The administrative staff of the City, under the supervision of the City Clerk, is
authorized to take all necessary steps to carry out the authorization provided by this
Resolution.
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CITY CLERK/TREASURER
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C:\Documents and SettingslswalkerlLocal SettingslTemporary Internet FileslOLKF7\Resolution 06-42-Destroy Semi-Permanent
Records.doc
ATTORNEY CERTIFICATION
As city attorney for and legal advisor to the City of Eagle, Idaho, I hereby certify that I
have reviewed the foregoing Resolution No. 06-42 of the City of Eagle and that the same
is in accordance with Section 50-907 and 50-908, Idaho Code.
City Attorney
Dated this J.2n d.. da
IDAHO STATE HISTORICAL SOCIETY CERTIFICATION
As State Archivist I hereby certify that I have reviewed the foregoing Resolution
No. 06-42 of the City of Eagle and that the same is in accordance with Section 50-907
and 50-908, Idaho Code and said semi-permanent public records are not deemed to be of
a historical value and can be destroyed.
Dated this _18th_day of A ust, 2006.
C:\Documents and SettingslswalkerlLocal SettingslTemporary Internet FileslOLKF7\Resolution 06-42-Destroy Semi-Permanent
Records.doc