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Mou/Moa - 2016 - Treasure Valley Clean Cities Coalition - 8/22/2016 TREASURE VALLEY CLEAN CITIES COALITION Established to encourage and accelerate the use of alternative fuel vehicles in the Treasure Valley by creating partnerships to develop the alternative fuel vehicle (AFV) market and supporting infrastructure, in order to make the use of AFVs more e.Oicient and economical. MEMORANDUM OF UNDERSTANDING By and Among, "Signatory Organizations listed" and U.S. DEPARTMENT OF ENERGY INTRODUCTION Backe:round The United States Department of Energy (DOE) is committed to energy use in the American transportation sector that is more efficient, less dependent on foreign sources, less environmentally disruptive, sustainable, and safe. The Energy Policy Act of 1992, supplemented by the 1993 Executive Order 12344: Federal Use of Alternative Fuel Vehicles, and the Clean Air Act Amendments of 1990, all establish guidelines for effecting a favorable energy and environmental situation in the transportation sector. The DOE Clean Cities program is an umbrella to structure and achieve Energy Policy Act program goals and to coordinate objectives of governments and other Federal directives, such as the Clean Air Act. Purpose The purpose of this Memorandum of Understanding (MOU) is to set forth the agreements, respective responsibilities, and procedures necessary to carry out the objectives of the DOE Clean Cities program which accelerates the introduction and expands the use of alternative fuels and alternative fuel vehicles. Authoritv This MOU is authorized under the following laws and regulations: Energy Reorganization Act of 1974, which permits DOE to use the facilities of public agencies, requires DOE to consult with the heads of other agencies on the use of their facilities, and allows DOE to enter into cooperative projects with other public and private agencies; the Energy Policy Act of 1992, Section 505, Voluntary Supply Commitments, which requires DOE to obtain voluntary commitments to help achieve replacement fuel goals from fuel suppliers, t1eet owners, and vehicle suppliers. Under this MOU, these groups, united with other local stakeholders, signify their commitment to contribute to the goals of the program. Policy Signatories under this MOU undertake their best efforts to achieve the specific goals and objectives set forth in this Program Plan. MANAGEMENT AND PROGRAM GUIDELINES This MOU commits the undersigned to work together toward achievement of Clean Cities goals and the goals and objectives as stated in the Program Plan. Clean Cities Coordinator Responsibilities . Coordinate and document coalition activities . Maintain database of stakeholders, community t1eets, AFV s, and infrastructure . Assist with overall implementation of the Program Plan and development of new goals . Coordinate meetings and reporting activities . Participate as a member of the Steering Committee . Delegate and monitor activities/responsibilities to other key stakeholders . Act as a liaison between Steering Committee, working groups and DOE . Work directly with DOE regional Support Offices to report Coalition activities, progress, concerns, issues, etc. . Provide assistance in public education activities . Maintain and update, in concert with the coalition, the Program Plan . Monitor and disseminate FederallState/Locallegislative and incentive information to the coalition . Assist with recruitment of stakeholders . Represent Clean Cities and the coalition at other local functions and DOE events DOE Responsibilities . Provide a Federal Advisor . Provide program implementation and MOU drafting guidelines . Guide placement of Federal AFVs responding to Clean Cities recommendations and resource matching plans . Direct the award of Federal funds and grants as available . Provide information, general assistance and material for public relations and promotional activities . Provide training for coordinators, t1eet operators and other participants . Provide a hotline/clearinghouse for technical and other information . Conduct information exchange workshops . Provide assistance in public education activities Stakeholder Responsibilities Signatories to this document agree to fulfill their voluntary commitments to the clean cities program as delineated in the associated program plan Guidelines The clean cities program will be administered according to the Program Plan. The signatories herein have agreed that the Program Plan is designed to achieve Clean Cities objectives and follows the guidelines described here: . Sets forth goals ret1ecting the planning process and defining what the organization seeks to accomplish and why . Creates an organized structure enabling Clean Cities to effectively carry out its miSSIOn . Characterizes the AFV market situation by gathering primary information on fuels, vehicles, and infrastructure from participating Clean City stakeholders . Sets forth intermediate objectives, action steps, or comments designed to be the "how to" (objectives) elements of the Program Plan . Delineates estimated timetables containing discrete action items, milestones and deadlines for achieving objectives and goals . Establishes a monitoring system for program management, advertisement of program success, and method for conveying program performance to DOE Supplementary Interae:encv or Other Ae:reements Because the DOE Clean Cities program supports Congressional and Executive directives and may involve other Federal, State, and local government entities, Clean Cities program commitments may be subject to modification upon intervening Congressional or Executive guidance. ADMINISTRATION Public Information Coordination Subject to the Freedom ofInformation Act (5 U.S.C. 552) decisions on disclosures of information to the public regarding projects and programs reference in this MOU shall be made by the DOE following consultation with the other parties' representatives. Amendment and Termination This MOU may be amended by the mutual written agreement between DOE and signatories. This MOU may be terminated by the mutual written agreement between DOE and signatories. Signatories may terminate individual participation upon a 30-day written notice. Effective Date This MOU shall become effective upon the latter date of signature of the parties and shall remain in effect for a period of 5 years, upon which the MOU becomes eligible for renewal. MOU Sie:natories Name, Title Company/Entity ~""""""".. ...,..... OF E", .... r/' <\-{ ........ O( ., II"'~ ... ... ~ .":, :t "" ""OR".,... ~ .. 0'" '~.. : c..; \ ~ : . ....~ : * : . .. \ '1, SEAL~1 i -:'.1\ (\0 Q.. 0 ~ ~ ".~ ...ItPOIl"""(~.. ~ ~ #-.':" ....... ,.., ...... '1'8 OF \'\)....... .",.......",'