Resolution - 2006 - 31 - Amend City Personnel Policy And Procedure Manual - 06/20/2006
RESOLUTION NO. 06-31
A Resolution of the Mayor and City Council of the City of Eagle amending the Eagle
City Personnel Policy and Procedure Manual by adopting changes to 12. Education:
Employee-Student In-Service Education Program, and providing for an effective date.
WHEREAS, The Personnel Policy and Procedure Manual was adopted by Resolution No.
97-4 on March 25,1997.
WHEREAS, The City of Eagle desires to amend the Personnel Policy and Procedure
Manual to add changes to 12. Education: Employee-Student In-Service Education Program.
NOW, THEREFORE, BE IT RESOLVED, By the Mayor and City Council of the City of
Eagle as follows:
Section I: The following changes shall be added to the City of Eagle's personnel
Manual:
EMPLOYEE CLASSIFICATION, COMPENSATION, AND BENEFITS
C. EMPLOYEE BENEFITS
12. Education: Employee-Student In-Service Education Program
a. Eagle City/Library Requirements:
The Eagle City/Library will reimburse tHe a permanent full time-employee for tuition
and registration costs at 100% for a grade of "A" or equivalent. 80% for a grade of"8"
or equivalent, 50% for a grade of "c" or equivalent, and 0% for grades under "c" or
equivalent. The City/Library will not reimburse the student for books or laboratory
fees. Tuition will be reimbursed at the completion of each phase of study upon the
employee's presentation of proof of tuition paid and a satisfactory grade of "C" or
better or a notice from the institution of a successful completion of the course. If an
employee is unable to finance the initial tuition of a course, they may file a written
request for an advance of tuition reimbursement with their immediate supervisor. The
employee-student will be allowed to carry a maximum load of six (6)-credit semester
hours during a regular semester and a maximum of three (3)-credit semester hours
during a summer school session, m1k1i~g!!~I~\'L~,_illJ_PXl)y,!L!)y_Jh~J,lb_casyJ)LJ:"I{)LQl'
MllYQL0\'hi<::J1g-Y,Ll.LJmpJj<C1lbJtl_\\'ltb_~oll<::JI1I,11GL9J_Jh,._(1\yr_<llIIlG1L I I' an
employee-student engages in more than the stated maximums, they shall not be eligible
for consideration under this program, unless otherwise approved by the Librar\i
Director. Mavor and concurrence ofthe City Council.
An employee-student that is going to enter a program leading to a diploma, certificate,
baccalaureate or a graduate degree must file with the Department Manager a written
plan indicating the degree to be earned, the estimated time frame (number of years),
general subjects needed for this degree, and the subjects already completed toward the
degree. The employee-student should also discuss how this degree would benefit the
City/Library and the job the employee currently holds or what job the employee is
working toward
b. Employee-Student Requirements And Qualifications:
The employee-students who are qualified may pursue individual courses relative to
their position of employment for the purpose of making themselves more proficient in
that job position. With this approach, the employee will be subsidized to the extent of
tuition and registration fees as outlined above only, upon satisfactory completion of the
Page I of 3
course. The employee will be responsible to amass the information necessary for
enrollment in such courses at recognized institutions. The employee-student must
receive approval from the Department Manager for reimbursement privileges prior to
enrollment.
The employee-student who is qualified and who wishes to pursue a planned and
outlined long range program of study relative to their position and leading to an
associate, baccalaureate or graduate degree and diplomas or certificates for short
training courses, may apply for tuition and registration fees subsidy as stated above.
Costs will be reimbursed upon satisfactory completion of each phase of the program
and the employee-student will be responsible to amass the information necessary for
his enrollment of such a program.
Every employee-student upon application for benefits from the program must meet the
following requirements:
I. Must be of permanent full time employment status with the City/Library, or if
i! permanent part time employee. such benefits mav be pro-rated based on hours
worked with written approval of the Librarv Director or 1'v1ill'J1L-11JJ\L with
concurrence of the City Council.
2. Must have completed the probationary period of employment; or, upon special
request obtain written recommendation of the employee's supervisor and approyal
of the Mayor or Library Director, (whichever is applicable) and with concurrence
of the City Council. and must have completed a majority of the probationary
period with a satisfactory performance record.
3. Must have formal, written approval oftheir supervisor.
Every employee-student upon request for receipt of benefits from the program must
meet the following requirements:
I. Must be accepted and approved by the supervisor for reimbursement.
2. Upon completion of the course must submit a receipt of tuition paid, grade or
certificate of completion received, and agree to provide comments about the course
taken to the supervisor within thirty (30) days after completion.
c. Education Review Duties:
Upon receipt of the employee-student's application, the supervisor will consider:
I. The applicant's meritorious service or performance that makes the employee
eligible for the program's benefits.
2. The applicant's plan for curriculum.
3. The budgetary expenditures, present and future, that are involved Il1 the
employee's application for financial assistance.
4. Review of circumstances when tuition advancement is requested.
Page 2 of 3
d. Contractual Agreements: Susan - rewrite to 6-9 months conmenserate
with education received.
The employee-student who plans on pursuing an extended program of higher
education relative to his position and leading to an advanced, associate or
baccalaureate degree and graduate studies, or the employee-student pursuing short
courses where diplomas and certificates are awarded, will enter into an employment
agreement with the City/Library.
e. Advanced And Continuing Education Curriculums Available:
These will include:
I. Accredited colleges, universities and junior colleges;
2. Correspondence~sl.u;tall~ lei:lInlM-LoL,.mtlYllJGIJl1 and extension schools;
3. Vocational and technical schools;
4. Authorized and accredited short training courses; and
5. Individual single accredited training courses.
SECTION 3. This Resolution shall be in full force and effect immediately upon its
adoption and approval by the Eagle City Council.
PASSED, ADOPTED AND APPROVED this ~tJ 4t.... day of June, 2006.
CITY OF EAGLE
Ada County, Idaho
I
L/
ATTEST:
~
.',..... t.....,
..,.. "op '"
.... \.~, Ii '.
""fIt C ......... ~O'..
~..... ....
t .. ,. OIlPO~ .. <'..... ".
Il! . I '" .",. ",.. ~
. . -. .
: · -.... "..} :
\11) liSE'",! . i
.. ,.10 ~o. 1'\ l.......-:J ~
\:~"~~~W~'o 0 ~
.......~ Op ID~~
........
SHARON K. BERGMANN
CITY CLERK/TREASURER
Page 3 of 3