Minutes - 2019 - Eagle Public Library - 10/16/2019 - RegularTHE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Minutes
' Eagle City Hall, 660 Civic Lane
October 16, 2019 6:00 P.M.
1. CALL TO ORDER called to order at 6:06pm
2. ROLL CALL: MORTENSEN, HYER, THAEMERT, SOELBERG all present
3. ACTIONITEM: ADDITIONS, DELETIONS, OR MODIFICATIONS TO THE AGENDA
4. ACTIONITEM: ELECTION OF BOARD OFFICERS FOR FY 2019/20
a. Mortensen to past president
b. Hyer to president
c. Thaemert for Vice President
d. Soelherg to Secretary
1st Mortensen 2"a Hyer all unanimously
5. ALL CONSENTITEMSAREACTIONITEMS. CONSENT AGENDA:
• Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate
discussion on these items unless an Eagle Public Library Board of Trustees member, City Staff, or a citizen
requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent
Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order.
• Any item on the Consent Agenda that contains written recommendations from the City of Eagle shall be adopted
as part of the Eagle Public Library's Board of Trustees Agenda approval motion unless specifically stated
otherwise.
• Minutes of September 18, 2019
• Approval of Bills.
• Collection Development Policy: Annual policy review. This policy was adopted on October 17, 2018. There are
no recommended changes.
• Guest Services Policv: Annual policy review. This policy was adopted on October 19, 2016. There are no
recommended changes.
Thaemert 1st 2"d Mortensen unanimously passed
6. REPORTS
a. Director's Report
i. Topped 600K in circulation in FYI for 12.6% growth over previous FY, digital circulation is up
22.5% for the year
ii. Bumgarner presented twice, once at Idaho library meeting and once in Jerome at Magic Valley
b. Library Liaison / City Hall Reports- nothing specific to report for Library to report
c. Board Specialists Reports
L Growth and Development (Danny and Steve)
1. Community messaging: as we talk about the Library to the community talk about what
can't happen versus what could with expansion, consult with community and root it back
to the Library values, convey compassion about the people the Library helps, and
enthusiasm, don't be afraid to ask for endorsements, and explain how library helps break
down social isolation
2. Non-traditional designs: lost arts, cooking, gardens
3. Greenest building is the one that already exists
4. Fundraising: using foundations, grants, local utility, look at possibility of using site as
demo for new construction materials and methods to help drive costs down
5. Phototyping: have public bring in photos of what they value to info our plan
6. At the Design Institute, opportunities: improve acoustics, better utilized space, and better
customer service based on where people are gathering. Architects provided some ideas
about how to reconfigure existing space with and without an expansion.
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THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Eagle City Hall, 660 Civic Lane
October 16, 2019 6:00 P.M.
7. Moving forward: Recommendation to have some workshop to have some workshop time,
to focus next strategic planning cycle on how to actualize the existing plan into a newly
designed physical space, need for external support
ii. Finance- nothing to report
iii. Personnel- nothing to report
iv. Foundation- Some names have been received, but more are needed. No outreach has been done
because we are awaiting formal vote of the Board to move forward.
7. OLD BUSINESS
a. ACTION ITEM. Trustee Job Description and Specialist Charters.
Tabled until next time
b. ACTIONITEM: Fines and Fees Schedule.
Average home value after homestead exemption was $340, 000, with the levy rate, the new rate would go from
$56 to $114. Tabled to next time pending finding out the median home price to see if the cost would come
down.
C. ACTION ITEM. Proposed meeting with Garden City Public Library Foundation (NH)
Hyer will invite the representative to present at the next meeting with prepared questions for her to address.
8. NEW BUSINESS
a. ACTIONITEM. Family Place Libraries. Staff seeking authorization for funding for certification by national
Family Place Libraries program.
Many benefits to pursuing this certification. This program aligns with the Library strategic plan and is in
alignment with many of the on-going initiatives, but would enrich and help move efforts forward.
Bumgarner is requesting $12, 000 to pursue certification which includes staff training, multi -day institute, site
visit from organization. Money would come from currently unfilled position.
T" Soelberg
2"d: Thaemert
Approved
b. ACTIONITEM. Authorization for Board Specialists to act on behalf of Library Board to explore
formation of Foundation and to speak publicly about the Foundation. (TS)
Is`: Thaemert
2°d: Hyer
Approved
c. ACTION ITEM. Board Vacancv.
Invite applicants to attend November meeting
9. PUBLIC COMMENT: This time is reserved for the public to address the Eagle Public Library Board of Trustees
regarding concerns or comments they would like to provide to the Board regarding subjects not on the agenda. This is
not the time slot to give formal testimony on a new business item or pending application or proposal. Out of courtesy
for all who wish to speak, the Board requests each speaker limit their comments to three (3) minutes.
Tom Rogers discussed future opportunities for collaborations.
10. EXECUTIVE SESSION : 74-206. Executive sessions -- When authorized. (1) An executive session at which
members of the public are excluded may be held, but only for the purposes and only in the manner set forth in this
section. The motion to go into executive session shall identify the specific subsections of this section that authorize the
executive session. There shall be a roll call vote on the motion and the vote shall be recorded in the minutes. An
executive session shall be authorized by a two-thirds (2/3) vote of the governing body. An executive session may be
held:
a. 74-206 (1) (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges
brought against, a public officer, employee, staff member or individual agent, or public school student;
Roll Call vote:
Hyer: yes
Thaemert: yes
Soelberg: yes
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THE CITY OF EAGLE
EAGLE PUBLIC LIBRARY BOARD
Eagle City Hall, 660 Civic Lane
October 16, 2019 6:00 P.M.
Mortensen: yes
At 7:18 pm
11. ADJOURNMENT at 7:54pm
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