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Minutes - 2006 - City Council - 04/18/2006 - Regular v- EAGLE CITY COUNCIL Minutes April 18, 2006 PRE-COUNCIL AGENDA: 6:30 D.m. - 7:30 D.m. I. Presentation to Keith Atkins, City Forester. Keith Atkins was unable to attend the meeting. 2. Presentation by Idaho Velodrome and Cycling Park Committee: Douglas Tobin and David Beck. Douglas Tobin distributes copies of the power point presentation. Discussion on a site they are interested in Eagle and discussion on the program that they hope to establish in Eagle. General discussion. Construction would be a phased approach. Phase I would cost about $1.5m. The total cost would be $3m over three to five years. Discussion on how funds would be raised for construction. Discussion on irrigation for the Eagle Sports Complex. We are looking for a letter of recommendation and support from the City. Further discussion. Council will add this to the regular agenda and make a motion to authorize the Mayor to send a letter of support. 3. Discussion of alcohol related issues in association with Eagle Fun Days activities. (SJB) Dana Borkquist, Chief of Police, each year after the event we have a discussion and we seem to agree on what needs to be changed and then the event comes up and we don't pursue any changes. Before the Eagle Volunteer Firefighters alcohol permits come to me I wanted to discuss this with the Council. We see quite a difference in the demeanor of the participants when it is an all you can drink event or when it is a few free drinks and then participants purchase beer. Ifwe have an all you can drink event I will have to have more officers present. General discussion. City Attorney Buxton: Provides Council an overview of the Dram Shop as to the liability if someone who has been drinking at the event would then get in an accident. The server at the event would be the responsible party. However, this would not guarantee that the City would not get sued. General Council discussion. General discussion on how to limit the number of drinks per person. Council would like to hear from a representative of the Volunteer Fire Department. Mayor calls a recess at 7:45 p.m. Mayor reconvenes at 7:50 p.m. 4. Mayor and Council's Report: Moved to end of Agenda 5. City Engineer Report; Moved to end of Agenda 6. City Clerk/Treasurer Report; Moved to end of Agenda 7. Zoning Administrator's Report; Moved to end of Agenda 8. City Attorney Report: Moved to end of Agenda 1. CALL TO ORDER: Mayor caIls the meeting to order at 7:50 p.m. 2. ROLL CALL: BASTIAN, GUERBER, NORDSTROM, BANDY. AIl present. A quorum is present. John Atkins, Mayor's Youth Committee, is present. 3. PLEDGE OF ALLEGIANCE: 4. PUBLIC COMMENT: None Page I K\COUNCIL\MINUTES\Temporary Minutes Work Area\CT _04_18_06min doc 5. CONSENT AGENDA: . Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. . Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. B. Minutes of April 11, 2006. C. Findinl!s of Fact and Conclusions of Law for CU-13-05 - Wireless Facilitv Attached To An Existinl! Baseball Field Lil!ht Pole - Clearwire LLC: Clearwire LLC, represented by Julie Cope with Pro Land, LLC., is requesting conditional use approval to construct a personal wireless facility on an existing baseball field light pole. The baseball field light pole is located within the 49- acre Eagle High School baseball field on the northeast corner of Park Lane and Nephi Lane, specifically at 574 N. Park Lane. (WEV) D. Aooroval of alcohol license renewals for 2006/2007: The following license holders have submitted the appropriate documentation and fees: Traditions Golf Management (Banbury Golf Course), Beacon Light Chevron, Pizza Hut, Zen Bento, Blue Moose Cafe, Hilton Garden Inn, Chef Shoppe. (SKB) Guerber: I would like to remove Item A. Claims against the City from the Consent Agenda. Guerber moves to approve the amended Consent Agenda. Seconded by Bastian. Discussion. ALL AYES: MOTION CARRIES......... Nordstrom moves to approve the open container permit for the Winery at Eagle Knoll and add to the regular Agenda as Item 9A. Action on the VeIodrome and I would also like to add an Executive Session for the discussion of acquisition of private property. Seconded by Bastian. ALL AYES: MOTION CARRIES................ 6. PROCLAMATIONS & RESOLUTIONS: A. Earth Dav Proclamation: (NM) Mayor introduces the issue. Bastian Moves to approve the Earth Day Proclamation proclaiming the period of April 22, 2006 to be Earth Day in the City of Eagle. Seconded by Guerber. ALL AYES: MOTION CARRIES................. ... B. Letter Carriers Food Drive Proclamation: (NM) Mayor introduces the issue. Guerber moves to approve the Letter Carriers Food Drive Proclamation proclaiming Saturday, May 13,2006 as Letter Carriers Food Drive Day in the City of Eagle. Seconded by Bandy. ALL AYES: MOTION CARRIES.................... Page 2 K\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-04. 1l!-06min doc C. MuniciDaI Clerks Week Proclamation: (NM) Mayor introduces the issue. Nordstrom moves to approve the Municipal Clerks Week Proclamation stating Nancy C. Merrill, Mayor of Eagle, Idaho does recognize the week of April 30th through May 6, 20, as Municipal Clerks Week and further extend appreciation to our Municipal Clerk, Sharon K. Bergmann, and our Deputy Municipal Clerk, Tracy Osborn, and to all Municipal Clerks for the vital services they perform and Seconded by Bastian. ALL AYES: MOTION CARRIES.................... D. Resolution 06-15: Authorizing the destruction of records. (SKB) Mayor introduces the issue. Bandy moves to approve Resolution 06-15 authorizing the destruction of transitory records and that the following Transitory Records shall be destroyed by shredding under the supervision of the City Clerk in accordance with Resolution No. 02-04 and Idaho Code 50- 907 and 50-908: Annual Reports from other public entities 1999-2005, Idaho Code books and supplements that have been replaced with updates, Correspondence not containing fiscal, legal or administrative value and Duplicate copies of records. The administrative staff of the City, under the supervision of the City Clerk, is authorized to take all necessary steps to carry out the authorization provided by this Resolution. Seconded by Guerber. ALL AYES: MOTION CARRIES....................... E. Resolution 06-16: Authorizing archiving of records. (SKB) Mayor introduces the issue. Bastian moves to approve Resolution 06-15 Authorizing the archiving of records and to dispense with reading the Resolution. Seconded by Bandy. ALL AYES: MOTION CARRIES.................... ... F. Resolution 06-17: Authorizing the archiving of records. (SKB) Mayor introduces the issue. Bastian moves to approve Resolution 06-15 Authorizing the archiving of records and to dispense with reading the Resolution. Seconded by Bandy. ALL AYES: MOTION CARRIES.................... ... G. Resolution 06-18: A Resolution Of The City Council Of The City Of Eagle, Ada County, Idaho, Expressing Official Intent, Pursuant To Section 1.150-2 Of The Federal Income Tax Regulations, To Reimburse The City, From The Proceeds Of The City's Water Revenue Promissory Note, Certain Expenses Paid From Funds Of The City Pending Issuance Of The Water Revenue Promissory Note; And Providing An Effective Date. (SEB) Mayor introduces the issue. Bastian moves to approve Resolution 06-18, A Resolution Of The City Council Of The City Of Eagle, Ada County, Idaho, Expressing Official Intent, Pursuant To Section 1.150-2 Of The Federal Income Tax Regulations, To Reimburse The City, From The Proceeds Of The City's Water Revenue Promissory Note, Certain Expenses Paid From Funds Of The City Pending Issuance Of The Water Revenue Promissory Note; And Providing An Effective Date. Seconded by Guerber. ALL AYES: MOTION CARRIES........................... Page 3 K:\COUNCIUMINUTES\Temporary Minutes Work Area\CC -04-1 B-06min.doc 7. FINAL PLATS: None 8. PUBLIC HEARINGS: None 9. NEW BUSINESS: A. Idaho Velodrome and Cvclinl! Park Mayor introduces the issue. Guerber moves to authorize the Mayor to write a letter in support of the proposal to investigate and clarify the feasibility of the development of a Velodrome in Eagle and expressing interest on the part of the City to become a partner in this development should the feasibility be identified to actually begin fund raising and construction. Seconded by Nordstrom. Discussion. Guerber amends the Motion to add: The City is willing to commit park land to the Velodrome if the user group has their funds available for the construction and the City will budget for the project if it is found to be feasible. Second concurs. ALL AYES: MOTION CARRIES............................. 10. UNFINISHED BUSINESS: A. Y.M.C.A. ADDointments: (NM) Mayor introduces the issue Nordstrom moves to accept the Mayor's recommendation for the Blue Ribbon Committee for the YMCA. Seconded by Bandy. Discussion. ALL AYES: MOTION CARRIES......... B. Discussion of need for citizen water committee: (NM) Mayor introduces the issue. General Council discussion. Council would like to see a scope of work for the committee. Mavor and Council's ReDort: Nordstrom: Susan and I met with Lynn Moser at the Sewer District. We asked that they consider in their Conditions of Approval that the land be annexed into the City of Eagle. He did see a big issue with it and he was going to take it to his Commissioners. Guerber: I will be gone tomorrow and the Parks and Pathway Committee wanted to have a report from someone on the flooding issues in Eagle. Bastian: Phil and 1 walked Dry Creek with Jim Johnson and Vem Brewer. There was a section that eroded behind a home. We had a discussion with the property owner on the proper way to rebuild this area. We walked along the pathway and noticed the seepage under the Dry Creek bank. The pathway needs to have some road mix applied to some of the area. The City should put in a concrete apron and culvert so a pathway can be built for truck access. IDWR needs to look at Eagle Road to provide for water to go under the road not over the road and the same with Floating Feather. Bandy: Last week I attend the Air Quality Board meeting. Provides Council an overview ofthe meeting. We had a discussion on emission testing. General discussion. Page 4 K:\CDUNCIL\MINUTES\Temporary Minutes Work Area\CC _04_18_06min.doc John Atkins, Mayors Youth Committee, we had a City sponsored dinner and most of the Council showed up. We are planning on being in involved in Eagle Fun Days. We discussed recruitment for next year. Mayor: I have a meeting in the morning with Mr. Valise in regards to a community college. Provides the Council an overview the Boise River flooding. General discussion. I had a discussion with our Electrical Inspector and he is going to put together a report showing us how much money the State ofIdaho is getting offfrom our inspections. Maybe it is time for the City to hire an electrical inspection. City Clerk/Treasurer Report: I have provided you a copy of the proposed remodeling for the Senior Center for your review. General discussion on the remodeling and moving the City's surplus property out of the building. City Attorney Report: City received a Judicial Confirmation Petition from Mr. Huffaker. We have to get the record put together for the Court and they have asked for transcripts which will be very costly. They have to put the money before they can continue. We have just received a copy without a Court Stamp. Zoning Administrator's Report: We have finalized the sign issue with Mr. Garringer. General discussion. City Engineer Report: Reports on the well drilling at Eaglefield. 11. Executive Session: Bastian moves to go into Executive Session for the discussion of acquisition of private property Idaho Code 67-2345. Seconded by Nordstrom. Bastian: AYE; Guerber: AYE; Nordstrom: AYE; Bandy: AYE: ALL AYES: MOTION CARRIES...... ...... Council did not go into Executive Session; they wanted to have a report from Kirk Hansen, ACHD, first. Kirk Hansen, ACHD, discusses truck access to Dry Creek Canal. We have discussed modification to Eagle Road. ACHD is doing some inspections on the bridges over the Boise River. Discussion on the filter socks on the storm water drains. Bastian moves to go into Executive Session for the discussion of acquisition of private property Idaho Code 67-2345. Seconded by Nordstrom. Bastian: AYE; Guerber: AYE; Nordstrom: AYE; Bandy: AYE: ALL AYES: MOTION c:i\RRlES............ Council goes into Executive Session at 9:00 p.m. Council discusses acquisition of private property. Council leaves Executive Session at 10:00 p.m. 11. ADJOURNMENT: Guerber moves to adjourn. Seconded by Bandy. ALL AYE: MOTION c:ARRlES................ Page 5 K.\COUNClL'oMINUTES\Temporary Minutes Work Area\CC' -04-18-06mindoc Hearing no further business, the Council meeting adjourned at 10:05 p.m. Respectfully submitted: J i D-+o- 'JS..fJ-u,~ '""SHARON K. BERGMANN CITY CLERK/TREASURER ....,........,... ........ Of EAG ..... ~, ~....t.. ........ l..~ ..... $ ., ... ... ........ .. C;. \,ORAl'.. ~ I I. o~ ~ \ ~ == Iv ~ir: I · ..... . - \- , f..to.L f! : V+~S !Q'I.S i \ .s>~PO..~.' .;,' ~... i--';'~f \~ .... ~....... Page 6 K\COUNCIL\MINUTES\Temporary Minutes Work Area\CC-04-18-06min doc Idaho Velodrome and Cycling Park Velodrome and BMX Idaho Velodrome & Cycling Park • Agenda -Introductions -Objective -Overview of project -Summary Idaho Velodrome & Cycling Park • Committee members — Douglas Tobin » Financial and market analyst » Cycling advocate » Certified USA Cycling Coach » Founder — Boise Young Rider Development Squad (BYRDS) — USA Cycling National Junior Club of the Year — David Beck » Registered Professional Engineer — The Land Group in Eagle » 15 years working on development of Municipal parks, golf course, etc. » Vice President — Mountain Bike Coach BYRDS » SWIMBA Board Member » Certified USA Coach — Tom Baskin » Practicing Attorney in Boise » Former Boise Parks Board member » Former SWIMBA Board member » Lifelong cycling activist — Mike Cooley » Co-owner Georges Cycles » Cycling advocate » Cycling event Promoter » Director of BODE Cycling Club (Boise Development) — John Hauck » Cycling advocate » Developer — Kristin Armstrong » Professional and Olympic Cyclist » Member of USA Cycling Track Team/ possible member 2008 Olympic Team Idaho Velodrome & Cycling Park • Objective — Site and develop an accessible, multi -use Velodrome and Cycling Park in Southwest Idaho. — Provide benefits to: — Offer broader range of cycling activities in the community — Enhance existing cycling community — Promote and teach cycling safety — Introduce youth and families to the sport of cycling — Promote life-long fitness activities — Develop a leading regional facility — Promote regional economic gains with regional, national, and international competition Project Overview • What it is — Multi -use facility dedicated to cycling — Cornerstone • 333m or 400m Track • combined with a mtb short track, BMX, mtb free ride — Bringing diverse cycling specialties together in a unique facility unlike any other in the Western US — Promoting and supporting youth cycling • Explosion of growth in youth cycling in valley with Municipal programs and BYRDS — Safe place to train and educate youth — Youth as young as 5 years old generates a requirement for a centrally -located training facility Project Overview Site Requirements (advantages) • Minimum of 7 acres (10 to 20 optimal) • Topography • Elevation is good for mtb aspects, cyclo -cross, BMX • Allow premium viewing by spectators • Leverage existing resources • Enhances existing skateboard park • Parking, bathroom facilities • Multi -use aspect • Events at one location doesn't limit park use • Clubs can train different skills at the same time • Combine elements of all the park in racing circuit • Access — By cyclists — Central Location to the Valley — Easy travel access for non-residents Project Overview • Selection and construction schedule —Present opportunity to local Municipalities — Evaluate sites —Select site and Municipal Partner —Obtain Funding —Develop Construction drawings • Phase in a full facility — Include future buildings, lockers, etc. — Construction of first phase as soon as possible Project Overview • Operation and Maintenance —Partner with municipality • Municipality hosts on its property • Non-profit Idaho Velodrome and Cycling Park Association operates and maintains — Municipality would have seat on IVCP — IVCP collects fees and sponsors • Similar facilities are self-supporting and have annual budgets in excess of $100K Idaho Velodrome and Cycling Park Velodrome and BMX Idaho Velodrome & Cycling Park • Agenda Introductions —Objective —Overview of project —Summary Idaho Velodrome & Cycling Park • Committee members — Douglas Tobin — David Beck — Tom Baskin » Financial and market analyst » Cycling advocate » Certified USA Cycling Coach » Founder — Boise Young Rider Development Squad (BYRDS) — USA Cycling National Junior Club of the Year » Registered Professional Engineer — The Land Group in Eagle » 15 years working on development of Municipal parks, golf course, etc. » Vice President — Mountain Bike Coach BYRDS » SWIMBA Board Member » Certified USA Coach » Practicing Attorney in Boise » Former Boise Parks Board member » Former SWIMBA Board member » Lifelong cycling activist — Mike Cooley » Co-owner Georges Cycles » Cycling advocate » Cycling event Promoter » Director of BODE Cycling Club (Boise Development) — John Hauck » Cycling advocate » Developer — Kristin Armstrong » Professional and Olympic Cyclist » Member of USA Cycling Track Team/ possible member 2008 Olympic Team Idaho Velodrome & Cycling Park • Objective — Site and develop an accessible, multi -use Velodrome and Cycling Park in Southwest Idaho. Provide benefits to: -- Offer broader range of cycling activities in the community — Enhance existing cycling community — Promote and teach cycling safety — Introduce youth and families to the sport of cycling — Promote life-long fitness activities — Develop a leading regional facility — Promote regional economic gains with regional, national, and international competition Project Overview • What it is Multi -use facility dedicated to cycling — Cornerstone • 333m or 400m Track • combined with a mtb short track, BMX, mtb free ride — Bringing diverse cycling specialties together in a unique facility unlike any other in the Western US —Promoting and supporting youth cycling • Explosion of growth in youth cycling in valley with Municipal programs and BYRDS — Safe place to train and educate youth — Youth as young as 5 years old generates a requirement for a centrally -located training facility Project Overview Site Requirements (advantages) • Minimum of 7 acres (10 to 20 optimal) • Topography • Elevation is good for mtb aspects, cyclo -cross, BMX • Allow premium viewing by spectators • Leverage existing resources • Enhances existing skateboard park • Parking, bathroom facilities • Multi -use aspect • Events at one location doesn't limit park use • Clubs can train different skills at the same time • Combine elements of all the park in racing circuit • Access — By cyclists — Central Location to the Valley — Easy travel access for non-residents Project Overview • Selection and construction schedule —Present opportunity to local Municipalities — Evaluate sites —Select site and Municipal Partner —Obtain Funding —Develop Construction drawings • Phase in a full facility — Include future buildings, lockers, etc. —Construction of first phase as soon as possible Project Overview • Operation and Maintenance Partner with municipality • Municipality hosts on its property • Non-profit Idaho Velodrome and Cycling Park Association operates and maintains — Municipality would have seat on IVCP — IVCP collects fees and sponsors • Similar facilities are self-supporting and have annual budgets in excess of $100K RETAIN PORTION OF EXISTING PARTITION • ACTIVITY ROOM EXIST. 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