Resolution - 2006 - 16 - Authorizing Archiving Of Public Records - 04/18/2006
Resolution No. 06-16
AUTHORIZING ARCHIVING OF PUBLIC RECORDS
WHEREAS, Idaho Code Section 50-907 and 50-908 provides for the transfer of permanent
public records to the Idaho State historical Society's Repository; and
WHEREAS, On the 12th day of February, 2002, the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents; and
WHEREAS, The City Clerk of the City of Eagle, Idaho has requested that certain public records
be transferred to the Idaho State Historical Society's permanent records repository.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Eagle, Idaho, as
follows:
I. That the following permanent public records shall be transferred to the Idaho State Historical
Society, 2205 East Old Penitentiary Road, Boise, Idaho, in accordance with Resolution No. 02-
04 and Idaho Code 50-907 and 50-908.
BOX 1 of3
Aug. 1994 - July 1995 back up data cartridges
1998 back up data cartridges
1997 -1998 Historical Preservation tapes
BOX 2 of3
2004
2003
2002
3-6-03
FY 02/03
2002
1-11-02
2001
2000
1999
FY 0010 I
FYOOIO I
FY 99100
FY 98/99
Jan. - April monthly Payroll backups
Jan -Dee monthly Payroll backups
Payroll after W-2's printed
back up after correction of year end closing.
backup before closing year end
Jan. - Dee monthly payroll backups
payroll backup before posting year end - after printing W-2's
Jan -Dec. (Aug missing) monthly payroll backups
Jan./Feb/April/May June monthly payroll backups
March/July-Dee monthly payroll backups
back-up before close of year-end
closing back up
back up year end
back up year end
Page I of2
K:ICOUNCILIResolutionsldraft resolutionslRes 06-16 Archiving Records.doc
1994 F eblMarch/ April Payroll backups
FY 93/94 January backup
1993 Oct/Nov/Dec GL backup
1993 Payroll backup -W-2's
FY 92/93 Back up before year end
* ALL INFORMATION ON THESE BACK UP TAPES WAS CREATED USING HIT CITY
ACCOUNTING SOFTWARE.
BOX30F3
11/8/-05 General City Election Records
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this/8"..tJ.-day of April, 2006.
ATTEST:
J-l~~v-~~
SHARON K. BERGMA
CITY CLERK/TREASURER
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Page 2 of2
K:ICOUNCILIResolutionsldraft resolutionslRes 06-16 Archiving Records.doc
SUBMIT COMPLETED TRANSFER FORM TO:
1. Page L of ..l-
sT ATE ARCHIVES, Idaho State Historical Society, 2205 East Old Penitentiary Road, Boise, Idaho 83712-8250
(208) 334-2620 (phone)
(208) 334-2626 (fax)
http://idahOhistory.net/sHRAB.html
swalker@ishs.state.id.us (e-mail)
(web site)
TRANSFER OF RECORDS TO ST ATE ARCHIVES
4. RESTRICTIONS
Please Type or Print
Please attach sheets containing DATE
additional information about the folder RECEIVED
contents of each box. Please list
sequential box number, folder nwnber
and/or title, inclusive date span. Received By (Nameffitle)
Transfer only inactive records that have
a permanent retention and are not of the
current year,
3. ARCHIVES CODE
(State Arcbives Use Only)
S, VOLUME I BOX NUMBER
VOLUME IN SEQUENTIAL
CUBIC FEET NUMBER
6, DESCRIPTION OF RECORDS SERIES
(Type of reconb 1. Nell bos)
7.
RECORDS ID NO,
State ArchlveJ Uu: O.ty
I.
INCLUSIVE YEAR
DATES
FROM TO
..
LOCATION IN
STATE ARClUVES
/-111-- 6ht bCu)z;.q:> fearh~l<<9~'
, ., . .p:I'1,"tI~ Il
./..-.
J91'/ ,qqt
. q ;). ~CUt
11. DEPARTMENT CONTACT NAME (pRlNn
SHELVED
BY
DATE
10.
TRANSFER
DATE
CHECKED DATE
BY
14. EMAlL ADDRESS
Hew ....y a4dttM_ ardr.lval
baSel are ..,el11
UlAlIO nA'nl
HIS1Oll1CAL
.
STATE afIDAHO
BOARD of EDUCATION