Minutes - 2005 - City Council - 11/15/2005 - Regular
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EAGLE CITY COUNCIL
Minutes
November 15, 2005
PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m.
I. Linda Butler will discuss a proposed feasibility study to be done on behalf of the Cultural Arts
Commission. Linda Butler reports on a request from Eagle Performing Arts Center for 3 school
shows and a 50/50 match for scholarship money. General discussion.
Discussion on doing an ordinance amendment to change the number of members back to five
from seven. General discussion.
Discussion on the Starlight Theater doing something in the City of Eagle. The Shakespeare
Festival would also like to do something in the area. General discussion.
Discussion on hiring a part time staff person.
Discussion on putting the plaque up at the Aikens Statute. Council Member Guerber will write
up a history on Thomas Aikens for the plaque.
Discussion on Planmaker's proposal for doing a feasibility study to determine the needs, use,
operations, and management of an Eagle Arts Center. General discussion.
Further discussion on amending the ordinance to reducing the members to five from seven.
Council concurs to amend the ordinance reducing the members to five.
Discussion on creating a 501 C3 entity.
2. Mayor and Council's Report:
Nordstrom: No report
Sedlacek: Seniors are still interested in taking over the building when City Hall moves to their
new building. General discussion. Senior's may talk to the Chamber of Commerce about leasing
office space to them.
Guerber: Reports on Air Quality Board.
Mayor: Tomorrow night is a meeting on the East Linder Plan. General discussion.
3. City Clerk/Treasurer Report: Discussion the West Elevation "City Of Eagle" Sign on the new
city hall. Discussion on the City Seal.
4. City Engineer Report: We are having ajoint meeting with Legacy and Eaglefield on
Thursday at 2:00 p.m. at Legacy's Eagle Office. We have looked at all of the wells on the
Legacy site. We have identified a total of 6 wells that we can use for monitoring and we will
have two wells that we will drill. We will turn in our final drilling plan on Thursday and the
permit for drilling the test wells will be issued the first of December. General discussion.
Holladay has a well driller ready.
5. Zoning Administrator's Report: Mike Mongelli and I met with Chuck Ferguson regarding
Flood Control District # I O. They are putting together a booklet that will show their boundaries.
General discussion.
6. City Attorney Report: Reports on the purchase of the water tank site from Ada County. They
are not going to require us to an appraisal.
I need you to add to the Agenda a new DEQ Loan Application.
Discussion on the Ringo Ridge Subdivision Agreement that was distributed. Please take
a look at this and it will be on your agenda next week. Discussion on the activities at the
pit. General discussion.
Discussion on the new city hall title search.
REGULAR COUNCIL AGENDA: 7:30 p.m.
1. CALL TO ORDER: Mayor calls the meeting to order at 7:55 p.m.
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2. ROLL CALL: BASTIAN, SEDLACEK, GUERBER, NORDSTROM. Bastian is
absent. A quorum is present.
3. PLEDGE OF ALLEGIANCE:
4. PUBLIC COMMENT: None
5. CONSENT AGENDA:
. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor,
a Councilmember, member of City Staff, or a citizen requests an item to be
removed from the Consent Agenda for discussion. Items removed from the
Consent Agenda will be placed on the Regular Agenda in a sequence
determined by the Rules of Order.
. Any item on the Consent Agenda which contains written Conditions of
Approval from the City of Eagle City Staff, Planning & Zoning Commission,
or Design Review Board shall be adopted as part of the City Council's
Consent Agenda approval motion unless specifically stated otherwise.
A. Claims Against the City.
B. Minutes of November 9, 2005 meeting.
C. Hazardous Materials Collection Vehicle A2reement: An agreement between
Boise City (City) and the city of Eagle, hereinafter called Eagle, is entered into
for the purpose of leasing the Boise City EnviroGuard Household Hazardous
Materials Collection Vehicle (Collection Vehicle) to Eagle for a one (I) day per
quarter use of the Collection Vehicle. (SKB)
Sedlacek moves to approve the Consent Agenda. Seconded by Guerber. Sedlacek: AYE;
Guerber: AYE; Nordstrom: AYE: ALL AYES: MOTION CARRIES................
Sedlacek moves to amend the Agenda as follows: Item #9A. Eagle Arts Center Feasibility
Study and Item #10C. DEQ State Revolving Loan Application. Seconded by Nordstrom.
ALL AYES: MOTION CARRIES...................
6. PROCLAMATIONS & RESOLUTIONS:
A. Resolution 05-24: A Resolution Formally Adopting The National Incident Management
System As The City Of Eagle Standard For Incident Management And Response. (NM)
Mayor introduces the issue.
General discussion.
Sedlacek moves to adopt Resolution No. 05-24, A Resolution Formally Adopting The
National Incident Management System As The City Of Eagle Standard For Incident
Management And Response. Seconded by Nordstrom. ALL AYES: MOTION
CARRIES......... .....
7. FINAL PLATS: None
8. PUBLIC HEARINGS: None
9. NEW BUSINESS:
A. Proposal for ConsuItin2 Services - Ea21e Arts Center Feasibility Studv.
Mayor introduces the issue.
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Guerber moves to instruct the City Attorney to work with Planmakers on a contract for
consulting services in regards to an Eagle Arts Center Feasibility Study. Seconded by
Sedlacek. ALL AYES: MOTION CARRIES.................
Sedlacek moves to hear Item #10B before Item #10A. Seconded by Guerber. ALL AYES:
MOTION CARRIES.....................
10. UNFINISHED BUSINESS:
B. Consideration of Cooperative A2reement between Vallev Re2ional Transit & the City of
Ea21e for annual dues and service contribution FY 2005/2006. Director, Kelli Fairless will be
available to address questions posed by Council. (NM) This item was continued from the
October 25, 2005 meeting.
Mayor introduces the issue.
Kelli Fairless discusses the Cooperative Agreement between Valley Regional Transit & the City
of Eagle for annual dues and service contribution FY 2005/2006. The work we will be doing
will benefit the City of Eagle in many ways. It is to the benefit of the City to stay involved with
Valley Regional Transit. Discussion on public transportation and funding authority. We are
going to continue to look at how we can develop services. Discussion on restructuring the Boise
and Nampa bus service. General discussion.
Mayor: I got a call from a lady who called Valley Ride for bus service and she was told by
Valley Ride staff that the City of Eagle did not want bus service. General discussion.
Discussion on the new Park n' Ride in Eagle.
Discussion on bus service for the City of Eagle.
Sedlacek moves to approve, accept and authorize the Mayor to sign the Cooperative
Agreement between Valley Regional Transit & the City of Eagle for Annual Dues and
Service Contribution. Seconded by Guerber. Discussion. Sedlacek: AYE; Guerber: A YEj
Nordstrom: AYE: ALL AYES: MOTION CARRIES..............
Further discussion on bus service in Eagle. It is possible that Valley Ride could be looking at
service in Eagle at our next budget cycle.
General Brooks discusses representing the City on the Board and a Resolution authorizing him to
be a voting member on the Board.
Further discussion.
A. Ea21e Ranch Parks and Pathwav. This item was continuedfrom the November 9,2005
meeting.
Mayor introduces the issue.
Mayor calls a recess at 8:25 p.m.
Mayor reconvenes at 8:35 p.m.
City Attorney Buxton: Displays an overhead of a site plan and discusses the location of the
pathway and discussion on the fences along the pathway. Discussion on the City's easement.
We should go through the vacation process for a portion of the pathway; we need to talk to the
property owners about this process. Discussion on the walkway that joins the pathway. At some
point in time the City will need to shore up the retaining wall along the walkway. Mr. Rabdau's
fence was built right on the property line. Mr. Rabdau's fence is now encroaching on the City
easement because he changed the location of the fence. General discussion.
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Zoning Administrator will take pictures of the pathway and the walkway.
Guerber moves to continue Eagle Ranch Parks and Pathway to the November 29, 2005 City
Council meeting. Seconded by Nordstrom. ALL AYES: MOTION CARRIES...............
Mayor and Council discusses the remaining meetings for November and the December, 2005
meetings. Council concurs to have a meeting on November 29, 2005 and the December meetings
will be on the 6th and the 13th.
C. DEO State Revolvin2 Loan Application.
Mayor introduces the issue.
General discussion.
Sedlacek moves to approve the DEQ State Revolving Loan Application and authorize the
Mayor to sign. Seconded by Nordstrom. Sedlacek: AYE; Guerber: AYE; Nordstrom:
AYE: ALL AYES: MOTION CARRIES..................
11. EXECUTIVE SESSION:
A. Acquisition of Private Property: I.c. ~67-2345 (c)
Mayor introduces the issue.
Guerber moves to go into Executive Session for I.C. 67-2345(a) threatened litigation and
67-2345(c) acquisition of private property. Seconded by Sedlacek. Sedlacek: AYE;
Guerber: AYE; Nordstrom: AYE: ALL AYES: MOTION CARRIES..........................
Council goes into Executive Session at 8:55 p.m.
Council discusses threatened litigation and the acquisition of private property.
Council leaves Executive Session at 9:25 p.m.
Discussion on the remaining work to be done at Eagle Center.
Discussion on the Joint Meeting with ACHD and the recommendations for the TIP program.
12. ADJOURNMENT:
Sedlacek moves to adjourn. Seconded by Guerber. ALL AYES: MOTION
CARRIES...
Hearing no further business, the Council meeting adjourned at 9:28 p.m.
Respectfully submitted:
~R~~.BIi'fa~~~
CITY CLERK/TREASURER
APPROVED:
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CHAPTER 2
Attachment A
APPLICATION FOR REVOLVING LOAN FROM
THE DRINKING WATER LOAN ACCOUNT
Pre -Application Meeting Date Loan No
(LEAVE BLANK - STATE USE ONLY)
PROJECT IDENTIFICATION AND DESCRIPTION
A. APPLICANT PWS# 4010201
Name & Tide EAGLE CITY WATER
Address 310 E. STATE ST.
Phone (208) 939-6813
FAX No. (208) 939-6827
City EAGLE. ID ZIP Code 83616
B. PRESIDING OFFICIAL
Name & Tide NANCY MERRILL, MAYOR
Address 310 E. STATE ST.
Phone (208) 939-6813
FAX No. (208) 939-6827
City EAGLE. ID ZIP Code 83616
C. CONTACT PERSON
Name & Title MICHAEL C. MCCURRY, CITY FACILITIES MANAGER
Address 310 E. STATE ST.
Phone (208) 939-6813
FAX No. (208) 939-6827
City EAGLE. ID ZIP Code 83616
D. CLERK/TREASURER
Name & Title SHARON BERGMANN, CLERK - TREASURER
E. CONSULTING ENGINEER
Firm Name HOLLADAY ENGINEERING COMPANY
Contact KENNETH R. RICE, P.E.
Address PO BOX 235
Phone (208) 642-3304
FAX No. (208) 642-2159
City PAYETTE. ID ZIP Code 83660
F. FINANCIAL CONSULTANT
Firm Name
Contact N/A
2A-1
Address
Phone
FAX No.
City
G. LEGAL ADVISOR
Firm Name
Contact
Address
Phone
FAX No.
City BOISE. ID
ZIP Code
H. BOND ATTORNEY
Firm Name
Contact
Address
Phone
FAX No.
City BOISE. ID
MOORE, SMITH, BUXTON & TURCKE, CHRTD
TAMMY A. ZOKAN
225 N. 9TH ST., STE. 420
(208) 331-1800
(208) 331-1202
ZIP Code 83 702
MOORE, SMITH, BUXTON & TURCKE, CHRTD
MICHAEL C. MOORE
225 N. 9TH ST., STE 420
(208) 331-1800
(208) 331-1202
ZIP Code 83702
FOR THE FOLLOWING QUESTIONS ATTACH EXPLANATIONS ON A SEPARATE SHEET IF
ADEQUATE SPACE IS NOT PROVIDED ON THIS FORM.
I. DESCRIPTION OF PROTECT SETTING
1. Location of Project NW 'A SW %a SEC. 2, T.4 N., R.1 E., B.M.
2. County ADA
J. GENERAL PROTECT OVERVIEW
1. Project Description WATER SUPPLY SYSTEM SAFETY AND EMERGENCY SERVICE
CAPABILITY ENHANCEMENT: ADD NEW WELL AND ENHANCE PROTECTIONS AT EXISTING
WELL, ADD STANDBY POWER, ADD NEW FINISHED WATER RESERVOIR AT ELEVATED
LOCATION.
b. Year construction will be completed 2007
2. Construction cost estimate: (use current $)
(a) New Well & New Well House @ Existing Well & Standby Power
(b) Distribution System
(c) Storage
(d) Land acquisition
CHAPT2-A.399
a. Year construc
$ 618.000
$ 132.000
$1.335.000
$ 80,000
2A-2 REV8IOI
(e) Engineering & Planning $ 329.500
(0 Administration & Legal $ 95.500
(g) Total cost $ 2.5 90.000
3. Financing the new facilities
(a) Total cost $ 2.5 90.000
(b) Funds already available for the project $ 0
(c) Grants(specify agency and status of funds)
lL $ 0
$
(d) Other sources of funding (specify)
_DLL
(e) Amount to be financed (a -b -c -d)
4. Position on the Priority List #
$ 0
$
$ 2.590.000
5. Explain why the project is needed EMERGENCY SERVICE CAPACITY IS DEPENDENT ON
AN INTER TIE WITH UNITED WATER IDAHO, AS SYSTEM HAS NO STORAGE.
RESERVE SUPPLY ALSO DEPENDS ON INTER TIE, AS SYSTEM HAS ONLY ONE WELL.
FOR ADEQUATE EMERGENCY CAPACITY, CITY NEEDS AT LEAST TWO WELLS, PLUS
ELEVATED (ON A HILL) RESERVOIR. STANDBY POWER IS NEEDED FOR STORM
READINESS.
6. Public health regulation to be addressed by the project
ADDITIONAL WELL: NEEDED TO ASSURE THAT MINIMUM PRESSURE STANDARD,
IDAPA 58.01.08. 552.01.a.ii, CAN BE MET, EVEN WITH ONE WELL OUT OF
SERVICE.
WELL HOUSE REBUILD: NEEDED TO COMPLY WITH TEN - STATE STANDARDS,
2003 EDITION, ITEM 2-19 "SECURITY".
RESERVOIR: NEEDED TO COMPLY WITH FLOW CAPACITY STANDARD IDAPA
58.01.08.552.01.b
7. What good faith efforts to secure all or part of project costs from other funding agencies
City is too Targe to qualify for Block Grants.
8. Public participation (Meetings, Fact Sheets, etc.)
See attached documents.
CHAPT2-A.599
2A-3 REV8/O1
9. Public support for project
a. Bond election date
b. Type- Revenue
c. Local Improvement District (LID)
Passed Y_N
General Obligation
Date Formed
d. Date of decision to proceed with "Ordinary and Necessary" determination
FEB. 8, 2005: MOTION IN REGULAR COUNCIL MEETING
10.Type of planning document prepared (Facility Plan, Engineering Report, etc.):
MASTER WATER PLAN (AMENDED)
Planning Document Date
(Enclose copy of cunent planning document if not already submitted to DEQ)
SUBMITTED TO DEQ WESTERN REGIONAL OFFICE MARCH 24, 2005
11. Type of Environmental Clearance/Determination
Categorical Exclusion
Finding of No Significant Impact
Environmental Impact Statement
Date of Determination
12. Estimated Schedule of cash draws against the loan:
Quarter Ending Cash Draw Amount
a. 3/31/06
b. 6/30/06
c. 9/31/06
d. 12/31/06
e. 3/31/07
$250.000
$350.000
$1,190,000
$600,000
$200.000
Quarter Ending Cash Draw Amount
f.
g.
h.
i.
J.
K. PLEASE ATTACH COPIES OF THE FOLLOWING: * *SEE ATTACHED
(1) Audited Financial Statements for
(2) Operating budget & Capital Budget
(3) User rate charges and ordinance
(4) Engineering report
(5) Repayment schedule for any other loans
(6) Operation & Maintenance Manual
CHAPT2-A.599
(7) List of Board Members
(8) Board Governance Policy
(9) Personnel Policy
(10) Operating Emergency Plan
(11) Safety and/or Risk Management
(12) Customer Service Plan
2A-4 REVS/or
L. APPLICATION AUTHORIZATION
Signature of person responsible for completing this form:
Printed Name of Person Responsible: Nancy Merrill, Mayor
(7 Signature of Person Responsible: /72le44.i
Date: //-/5-v2O05
Signature of Authorized Representative:
Printed Name and Title: Lynne Sedlacek, Council Member
/GI t_. 5EdLe-ti<
Signature of Authorized Representative:
Date: I /- /6"-,200‘5.-
Witness
5"'m2005
Witness to Signing of Authorized Representative:
Printed Name of Witness: Sharon Bergmann, Clerk -Treasurer
Signature of Witness:
Date: //_-/ 5 ... ...„-?5
CHAPT2 A.599
ct..4--cs,..._ le- 11b-Q-A-47/-er---c2
2A-5 REvsio i
EAGLE RESERVOIR
STATE REVOLVING FUND
LOAN APPLICATION
Assume loan awarded 1/1/06
1/1 to 3/31: Design engineer & DEQ review, $250,000 draw
4/1 to 6/30: Bid process, award & mobilization, $350, 000 draw
7/1 to 9/31: Materials procurement and site preparation; water line, well
drilling, existing well house demolition, tank pour and
prestress, $1,190,000 draw
10/1 to 12/31: Well completion, tank completion, existing well house
completion, $600,000 draw
11/1/07 to 3/31/07: New well house (on new well) completion, tank leak test
completion, final inspections, $200,000 draw
Part K Documents:
1. Financial Statements — attached
2. Operating Budget and Capital Budget — attached
3. User rate charges and ordinance —attached documents
4. Engineering Report — Water Master Plan
5. Repayment of other loans — no other water revenue funded loans outstanding
6. Operation and Maintenance Manual — per Operating Agreement with United
Water Idaho, and attached manual
7. List of board members - Mayor and Council, City of Eagle
8. Board Governance Policy — Eagle City Code
9. Personnel Policy— City of Eagle policy
10. Emergency Operating Plan — attached
11. Safety and/or Risk Management — City insurance through ICRMP; Safety
program of operating contractor (United Water of Idaho)
12. Customer Service Plan — Policies of United Water Idaho, per operating contract