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Minutes - 2005 - City Council - 08/16/2005 - Regular v' EAGLE CITY COUNCIL Minutes August 16,2005 1. CALL TO ORDER: Mayor calls the meeting to order at 5:40 p.m. 2. ROLL CALL: BASTIAN, SEDLACEK, GUERBER, NORDSTROM. Nordstrom is absent, Guerber by telephone conference. A quorum is present. 3. PUBLIC HEARINGS: A. Proposed Fiscal Year 2005/2006 Budl!et: Mayor introduces the issue. City Clerk Bergmann: Just a couple of changes from the August 9, 2005 budget meeting. 1. New City Hall Lease - Budget $146,692 for a 7 month lease payment based on 13,593 sq ft. Craig has now determined that the correct square footage is approximately 12,995 sq ft. 7 month lease payment based on 12,995 sq ft is $140,238. Do you want me to make the adjustment or leave the higher figure just in case sq ft changes when the Professional Land Survey is performed? General discussion. Council concurs to leave the $146,692 in the budget. 2. Adjustment on budget figures for Idaho Power 2% Franchise Fee for distribution lines: I had the revenue side at $50,000 and it needed to be $140,000, a difference in $90,000. This is pass through revenue as on the expenditure side there is a payment to Idaho Power for $140,000. I added the additional $90,000 revenue into the Land Acquisition which is now $265,000. General discussion. Council concurs to add the $90,000 into Land Acquisition. Mayor opens the Public Hearing Mayor and Council general discussion on the proposed budget. Mayor swears in Marty Stafford. Marty Stafford 1881 W. Campo Lane, I'm just wondering about the levy rate and if it is gomg up. General discussion on the levy rate, tax rates, and the rate of increase of revenue. Mayor closes the Public Hearing 4. NEW BUSINESS: A. Ordinance No, 523: An Ordinance of the City of Eagle, Idaho, for the fiscal Year 2006 Commencing October 1,2005, and ending September 30, 2006, Appropriating Sums of Money To Defray All Necessary Expenses and Liabilities of the City of Eagle for said Fiscal Year, and Providing an Effective Date. Mayor introduces the issue. Sedlacek moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance #523 be considered after being read once by title only, Sedlacek reads Ordinance #523 by title only. Seconded by Bastian. Bastian: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYES: MOTION CARRIES..,............................. .n Page I K\CQUNCIVMINUTES\Temporary Minutes Work Area\CC.08.1 6.05minbudget doc Sedlacek moves that Ordinance #523 be adopted, Seconded by Bastian. Bastian: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYES: MOTION CARRIES.................... ............... B. Ordinance No. 524: An Ordinance of the City of Eagle, Idaho, Amending Section 1- 5-3, Eagle City Code, To Provide For Annual Salaries For The Mayor And Council, And Providing Effective Date. Mayor introduces the issue. Bastian moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance #524 be considered after being read once by title only. Bastian reads Ordinance #524 by title only. Seconded by Sedlacek. Discussion. Bastian: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYES: MOTION CARRIES......,...... ............... ....... Bastian moves that Ordinance #524 be adopted. Seconded by Sedlacek. Bastian: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYES: MOTION CARRIES...............,..",..,........ ... C. Ordinance No. 525: An Ordinance of the City of Eagle, Idaho Amending Section 1- 5-4, Eagle City Code, To Provide For the Powers and Duties of the Mayor, and Providing an Effective Date. Mayor introduces the issue. Sedlacek moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance #525 be considered after being read once by title only. Sedlacek reads Ordinance #525 by title only. Seconded by Bastian, ALL AYES: MOTION CARRIES................. Sedlacek moyes that Ordinance #525 be adopted. Seconded by Bastian. Discussion. Bastian: AYE; Sedlacek: AYE; Guerber: AYE: ALL AYES: MOTION CARRIES...,..""".................. ..... 5. REPORTS: 1. Mayor provides the Zoning Administrator's Report: Planning Department has received a letter from County who have requested a response from the City in regards to SunCor's Avimor Planned Community Development by August 23rd, not giving the City 45 days to respond. General discussion. Council would like to find out if neighboring cities have received a copy of the application for review, especially the City of Emmett. Council concurs to ask for an extension of time to put together a response and also work on a letter detailing where and how the City is impacted. Council would also request that they receive copies of other entities responses like ACHD, ITD, the school district and etc. 2. Mayor and Council's Report: Mayor's Report: Reports on the Governor's Soil and Water Conservation Committee. Reports on the meeting held today with other Mayors in regards to the Blue Print for Good Growth. Hopefully we will be meeting again. General discussion. Page 2 K\COUNCIL\MlNUTES\Temporary Minutes Work Area\CC.Og-I6-05minbudget doc Sedlacek: Discussion on Clear Wire approaching the Seniors about an antenna. Bastian: Reports on the Treasure Valley Clean Cities meeting he attended today. Guerber: Reports on the Saturday open house at the Museum. It was a success and some volunteers did sign up. 3. City Clerk/Treasurer Report: No report 4. City Engineer Report: Discusses the water protests. Discussion on the test pump. Discussion on the upcoming water meeting on August 18th. 5. City Attorney Report: No Report General Council discussion. 6. EXECUTIVE SESSION: A. Acquisition of Private Property: I.C. ~67-2345(c) Sedlacek moyes to go into Executiye Session for the discussion of acquisition of private property, I.C. 67-2345(c). Seconded by Bastian. Bastian: AYE; Sedlacek: AYE; Guerber: AYE; ALL AYES: MOTION CARRIES........,........ Council discusses acquisition of private property. Council leaves Executive Session at 7:40 p.m. 7. ADJOURNMENT: Sedlacek moyes to adjourn. Seconded by Bastian. ALL AYE: MOTION CARRIES... Hearing no further business, the Council meeting adjourned at 7:45 p.m. Respectfully submitted: II "A_o v..f!J.~ ... SHARON K. BERGMANN CITY CLERK/TREASURER ~PROVED: h Page 3 K.\CQUNCIL\MJNUTES\Temporary Minutes Work Area\CC-08-16-05minbudget,doc CA^If Eagle Enhancement Projects FY 05106 1. The revenue derived from the Parks Impact Fee, which is money received from new residential building permits, will enable the City to complete Hill Road Park with an estimated cost of $1,295,975.00. By being able to complete the Park next fiscal year instead of in phases the City will save $70,878.00. The Parks Impact Fees will also enable the City to build a restroom facility at Orval Krasen Park with an estimated cost of $35,000 and build a picnic shelter at the Eagle Sports Complex with an estimated cost of $35,000. 2. The City has budgeted matching funds in the amount of $147,000.00 to construct the Pedestrian Underpass under Eagle Road and has budgeted matching funds in the amount of $74,000.00 to construct the N. Channel Pathway Link. 3. The City is funding a Master Plan for Parks and Pathways in the amount of $50,000.00. The Park and Pathway Committee will be working on the Master Plan. 4. The City has budgeted $50,000.00 to continue with pathway construction, including an underpass under the alternate route. 5. The City has budgeted for a new program called Neighbor Enhancements. This fiscal year the islands on Ranch Drive off from Eagle Road will be improved. Each fiscal year neighborhoods will be solicited to provide the City with an application detailing their enhancement projects. FY 05/06 budgeted $15,000.00. 6. The City is expanding their leaf program with BFI by supplying residents with recyclable leaf bags. 7. The City is continuing with its very successful Arbor Day - Plant a Tree Project where the City provides vouchers in '^'amount of $100 to residents who plant a tree in their front yard. Budgeted $10,000.00. 8. Cultural Arts Commission: • The Cultural Arts Commission has been so successful that the need has arisen to hire a part time administrative assistant to help coordinate the events and activities. The Cultural Arts Commission's budget for FY 05/06 is $121,161. The Cultural Arts Commission sponsors the Eagle Saturday Market, Last Thursday, and participates in Eagle Fun Days by providing entertainment. The Cultural Arts Commission has also budgeted funds for public art pieces. This year the Commission completed the Aikens Statute project which is located at the corner of 1st and State Street in downtown Eagle. The Commission also sponsors projects for Community Development, Cuftyral Arts Programs and arts education. 9. Eagle Historical Preservation Commission: The Commission's budget for FY 05/06 is $33,765.00. The Commission oversees the Eagle Historical Museum. The Commission activities have increased over the past few years and it is now necessary to hire a part time curator to help with the Museum and the Commission's activities. The Commission will be increasing and redesigning the Museum displays. The programs the Commission will be sponsoring are: Scavenger Hunt for Kids, Walking Tour of Historic Sites and their Living History project. The Commission will also be establishing a Museum Association Membership. 10. The City also sponsors the following programs: Old Time 4th of July Celebration - Budgeted $15,000.00. Eagle Country Christmas Participates in Eagle Fun Days ,eriCorp Program which works with youth in the City. Budgeted $6,500.00 .yor's Youth Action Council. Budgeted $5,000.00. Juvenile Justice Council Recreation Programs in conjunction with Rocky Mountain Fitness Center CG // -- Budget Workshop Topics for Discussion August 16, 2005 5:30 p.m. 1. New City Hall Lease — Budget $146,692 for a 7 month lease payment based on 13,593 sq ft. Craig has now determined that the correct square footage is approximately 12,995 sq ft. 7 month lease payment based on 12,995 sq ft is $140,238. Do you want me to make the adjustment or leave the higher figure just in case sq ft changes when the Professional Land Survey is performed? 2. Adjustment on budget figures for Idaho Power 2% Franchise Fee for distribution lines: I had the revenue side at $50,000 and it needed to be $140,000, a difference in $90,000. This is pass through revenue as on the expenditure side there is a payment to Idaho Power for $140,000. I added the additional $90,000 revenue into the Land Acquisition which is now $265,000. 9)\fr GENERAL FUND REVENUE FISCAL YEAR 05-06 Misc Licenses, Permits & Donations/Fund Fees Raising/User Groups Grants $103,500 $99,000 $120,150- 2% 1% 2% Programs/Events/Recreatio n $53,600 1% Intergovernmental $1,163,067 18% Misc $46,635 1% Carry Over - $1,514,485 23% Court Fines/Fees $61,000 1% Blding/Zoning Permits & Fees $1,603,640 23% Franchise Fees $488,000 7% Reserve $50,000 1% Reserve -1st Quarter FY04/05 Expenditures $525,000 8% Real Property Taxes $772,196 12% FY 05/06 TOTAL BUDGET $9,839,076 LIBRARY DEPARTMENT FUND $1,012,439 10% WATER FUND $680,639 7% CAPITAL PROJECTS PARK FUND $1,133,971 12% HISTORICAL COMMISSION FUND $33,765 0% CULTURAL ARTS FUND $121,161 1% GENERAL OBLIGATION /:- - BOND FUND $256,828 3% GENERAL FUND $6,600,273 67% Community Projects $86,000 1% GENERAL FUND EXPENDITURE CHART FY 05-06 Reserve Fund -1st Qtr Expenditures Reserve Fund $525,000 $50,000 8% 1% Contract Labor $186,100 Contracts & Agreements $670,102 10% S.A G. $82,250 1% 3% Personnel �— $1,112,016 17% Capital Exp. $675,530 10% Capital Exp. - New City Hall $200,000 Park /Pathway Development $735,500 11% Grants $120,150 2% Administration $411,098 6% Law Enforcement $1,188,000 / 18% Public Works Department $511,027 8% Programs/Events/Recreation $47,500 1%