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Findings - DR - 2004 - DR-58-04 - Construct A 2-Story,12073 Sq' Multi-Tenant Retail/Office/Restaurant Building/988 E St BEFORE THE EAGLE DESIGN REVIEW BOARD IN THE MATTER OF AN APPLICATION FOR A DESIGN REVIEW TO CONSTRUCT A TWO STORY MUL TI -TEN ANT RET AILIO FFI CEIREST A URANT BUILDING FOR RETAIL DEVELOPMENT N, A. LLC ) ) ) ) FINDINGS OF FACT AND CONCLUSIONS OF LAW CASE NUMBER DR-58-04 The above-entitled design review application came before the Eagle Design Review Board for their action on July 8, 2004. The Eagle Design Review Board having heard and taken oral and written testimony, and having duly considered the matter, makes the following Findings of Fact and Conclusions of Law; FINDINGS OF FACT: A. PROJECT SUMMARY: Retail Development N.A. LLC, represented by Trent Koci with BRS Architects, is requesting design review approval to construct a two (2) story, 12,073-square foot multi-tenant retail/office/restaurant building. The site is located on the northwest corner of East State Street and Plaza Drive at 988 East State Street within Winding Creek Development. B. APPLICATION SUBMITTAL: The City of Eagle received the application for this item on May 6, 2004. C. NOTICE OF AGENCIES' REVIEW: Requests for agencies' reviews were transmitted on June 23, 2004, in accordance with the requirements of the Eagle City Code. D. HISTORY OF RELEVANT PREVIOUS ACTIONS: On January 9, 2001, a preliminary plat (PP-12-00) was approved by the City Council for Trolley Square, a 27 -acre commercial subdivision. Conditions of approval for the previous preliminary plat required the dedication of public rights-of-way for the Hill Road extension (north of State Street) and Academy Street (west of the terminus of Academy Way to the Hill Road extension). Although the approval of the preliminary plat expired on January 9, 2002, (since a final plat was not submitted for the development) the dedication of the street right-of-ways was completed, resulting in the creation of three separate parcels. On January 9, 2001, the Eagle City Council approved a conditional use permit for a shopping center (CU-12-00) for this site. On January 9, 2001, the Eagle City Council approved a design review application for the common area landscaping within Trolley Square Shopping Center (DR-44-00). On February 12, 2002, the Eagle City Council approved a modification to the design review application for the landscaping within the drain ditch located within Trolley Square Shopping Center (DR-44-00 MOD). On January 13, 2004, the Eagle City Council approved a rezone, conditional use permit, preliminary development plan, and preliminary plat applications for Winding Creek Planned Unit Development (RZ-6-03/CU-IO-03/PPUD-3-03/PP-6-03)(formerly Trolley Square Subdivision). On March 16, 2004, the Eagle City Council approved a design review application for the common Page 1 of 10 K:\P1aoning Dept\Eag1t: ApplicatiouslDr\2004\DR-58-04 drf.OOc area landscaping within Winding Creek PUD (DR-08-04). On June 22, 2004, the Eagle City Council approved a final development plan and final plat application for Winding Creek PUD (FPUD-03-04 & FP-05-04). E. COMPANION APPLICATIONS: DR-59-04 (design review sign application) F. COMPREHENSIVE PLAN LAND USE MAP AND ZONING MAP DESIGNATIONS: COMP PLAN ZONING LAND USE DESIGNATION DESIGNA TION Existing Mixed Use MU-DA-P (Mixed Use with Vacant development agreement PUD) Proposed No Change No Change RetaiVOfficelRes tauran t North of site Mixed Use MU-DA-P (Mixed Use with Vacant development agreement PUD) South of site Mixed Use MU-DA (Mixed Use with Vacant/State Street development agreement) East of site Mixed Use MU-DA-P (Mixed Use with Plaza Drive (extended) development agreement PUD) Vacant West of site Mixed Use MU-DA-P (Mixed Use with Vacant development agreement PUD) G. DESIGN REVIEW OVERLA Y DISTRICT: Not in the DDA, TDA or CEDA. H. EXISTING SITE CHARACTERISTICS: N/A Page 2 of 10 K:\Planning Dept\Eag1e App1icatiouslDr\2004\DR-5B-04 drf.LIoc I. SITE DESIGN INFORMATION: Site Data Proposed Required Total Acreage of Site 54,390-square feet (1.25-acres) 7,000-square feet (0.16-acres) (minimum) Percentage of Site Devoted to II % (approximately) 50% (maximum) Building Coverage Percentage of Site Devoted to 58% (approximately) 10% (minimum) Landscaping Number of Parking Spaces 51-parking spaces 50-parking spaces (minimum) Front Setback 39-feet (south) lO-feet (minimum per the PUD) Rear Setback 1O5-feet (north) lO-feet (minimum per the PUD) Side Setback 35-feet (west) 7.5-feet (minimum per the PUD) Side Setback 52-feet (east) 5-feet street side (minimum per the PUD) J. GENERAL SITE DESIGN FEATURES: Number and Uses of Proposed Buildings: One building to be used as a multi-tenant retail building. Height and Number of Stories of Proposed Buildings: 35-feet, two stories. Gross Floor Area of Proposed Buildings: 12,073-square feet On and Off-Site Circulation: A 16,392-square foot (approximately) paved parking lot provides parking for vehicles using this site. One 24-foot wide shared driveway is to be located near the northwest corner of the site providing access to East Winding Creek Drive. K. BUILDING DESIGN FEATURES: Roof: Presidential Shake asphalt shingle (shadow gray) Walls: Brick, stucco, siding (rustic red, seaweed, dorset gold, cotton, harbor beige) WindowslDoors: Aluminum (dark bronze anodized) Fascia/Trim: Pre finished metal (terra cotta) L. LANDSCAPING DESIGN: Retention of Existing Trees and Preservation Methods: There are no existing trees. Tree Replacement Calculations: N/A Proposed Tree Mix (Species & Number): To be reviewed by the Design Review Board Page 3 of 10 K:\Planning Dept\Eag1e App1icatiouslDr\2004\DR-58-04 drf.LIoc Street Trees: Street trees along East Winding Creek Drive were reviewed and approved with the common area landscaping of Winding Creek PUD (DR-08-04). Maintenance Provisions and Proposed Irrigation Methods: Automatic irrigation required. Transition Zones: N/ A Parking Lot Landscaping: a. Perimeter Landscaping: Continuous landscaping is to be constructed between the parking lot, Plaza Drive and East Winding Creek Drive. However, continuous landscaping has not been proposed on the west perimeter of the parking lot because this site will be integrated with the properties to the west providing cross access between parcels. b. Interior Landscaping: 10% interior landscaping is required, II % is proposed. M. TRASH ENCLOSURES: One 120-square foot trash enclosure is to be located near the southwest corner of the site approximately 200-feet south of the driveway on East Winding Creek Drive. The enclosure is to be constructed of CMU walls with metal gates, all of which will match the colors used in the construction of the building. N. MECHANICAL UNITS: The applicant is to use roof-top mechanical units. The roof-top mechanical units are to be screened by the mansard roof. No ground mounted mechanical units are proposed and none are approved. O. OUTDOOR LIGHTING: A site and parking lot light plan showing location, height, and wattage is required to be reviewed and approved by the Zoning Administrator prior to issuance of any building permits. P. SIGNAGE: No signs are proposed with this application. A separate design review application (DR-59-04) has been submitted for the approval of a master sign plan. Q. PUBLIC SERVICES A V AILABLE: A preliminary approval letter from the Eagle Sewer District has been received by the City. A water service approval has not been received to date. Approval of the water company having jurisdiction will be required prior to issuance of a building permit. R. PUBLIC USES PROPOSED: None S. PUBLIC USES SHOWN ON FUTURE ACQUISITIONS MAP: No map currently exists T. SPECIAL ON-SITE FEATURES: Areas of Critical Environmental Concern - no Evidence of Erosion - no Fish - not known Floodplain - 500-year Page 4 of 10 K:\P1aoning Dept\Eag1e ApplicatiouslDr\2004\DR-58-04 drf.LIoc Floodway - no Mature Trees - yes Riparian Vegetation - no Steep Slopes - no Stream/Creek - Spoil Banks Canal - Drainage District #2 Unique Animal Life - unknown Unique Plant Life - unknown Unstable Soils - no Wildlife - yes U. SUMMARY OF REVIEW OF ENVIRONMENTAL ASSESSMENT PLAN (IF REQUIRED): Not required V. AGENCY RESPONSES: The following agencies have responded and their correspondence is incorporated herein by reference. Comments, which appear to be of special concern, are noted below: Ada County Highway District Eagle Sewer District W. LETTERS FROM THE PUBLIC: None received to date. STAFF ANALYSIS PROVIDED WITHIN THE STAFF REPORT: A. COMPREHENSIVE PLAN PROVISIONS, WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: . The Comprehensive Plan Land Use Map designates this site as Commercial. B. ZONING CODE PROVISIONS, WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: . Section 8-1-2 ROOF-MOUNTED MECHANICALS: All equipment mounted above the roof plane of a building, including, but not limited to, heating and air conditioning equipment, antennas, satellite dishes, and other equipment necessary to establish a controlled interior environment. All roof-mounted mechanicals shall be screened from view. . Section 8-2A-6(A)(5)(b) The location and design of transformers, pad-mount and roof-mounted mechanicals and electrical equipment shall be reviewed and approved by the Design Review Board. All roof- mounted mechanicals shall be completely screened from view through the use of a parapet wall when utilizing a flat roof design or shall be enclosed within the building when utilizing a roof design other than a flat roof. Screened from view shall mean "not visible" at the same level or elevation of the parapet wall (e.g. the perspective generally as shown on an elevation plan). Section 8-2A-6(B)(5)(c) . Roof-mounted mechanicals all vents protruding through the roof and similar features shall be painted so as to match the color of the roof. Section 8-2A-7(J)(2)(c) . Page 5 of 10 K:\P1aoning Dept\Eag1e App1icatiouslDr\2004\DR-58-04 drf.OOc . To conceal outdoor storage areas, trash receptacles, exposed equipment associated with any commercial or industrial activity, and off street loading when adjacent to or in view from a residential activity or public street right of way, a five foot (5') wide by six foot (6') high landscaped buffer is required. Section 8-2A- 7(K)(3) Parking Lot Perimeter Landscaping: Perimeter landscaping requirements define parking areas and prevent two (2) adjacent lots from becoming one large expanse of paving. This requirement does not hinder the ability to provide vehicular access between lots. a. Provide a minimum five foot (5') wide perimeter landscaped strip between the property lines and the parking lot, and plant with a minimum of one shade tree and five (5) shrubs per thirty five (35) linear feet of perimeter. C. DISCUSSION: . The applicant is proposing to use roof-mounted mechanical units with the construction of this building. Per Eagle City Code, all roof-mounted mechanical units are required to be completely screened from view through the use of a parapet wall or enclosed within the building. The applicant has indicated on Sheet DR-2, date stamped by the City on May 6, 2004, that the roof-top mechanical units are to be completely screened from view by the mansard roof. The applicant is proposing to construct the trash enclosure abutting the west property line and forty feet (40') north ofthe south property line. Three (3) Mint Julep Junipers are proposed to be planted on the south side of the enclosure while no landscaping is proposed on the west side of the trash enclosure. Per Eagle City Code, to conceal outdoor trash receptacles when adjacent to or in view from a residential activity or public street right of way, a five foot (5') wide by six foot (6') high landscaped buffer is required. The landscape buffer area is required to be comprised of, but not limited to, a mix of evergreen and deciduous trees, shrubs and ground cover in which evergreen plant materials comprise a minimum of sixty percent (60%) of the total plant material used. The applicant should be required to provide a revised landscape plan showing a five foot (5') wide by six foot (6') high landscape buffer on the west side of the trash enclosure. The applicant should enter into a landscape agreement with the adjacent property owner for any portion of the landscaping not located on this site. The revised landscape plan and landscape agreement should be reviewed and approved by staff prior to the City issuing a zoning certificate for this site. Staff defers comment regarding building design and colors to the Design Review Board. . . STAFF RECOMMENDATION PROVIDED WITHIN THE REPORT: Based upon the information provided to staff to date, staff recommends approval with the site specific conditions of approval and the standard conditions of approval provided within the staff report. PUBLIC MEETING OF THE BOARD: A. A meeting was held on the application before the Design Review Board on July 8, 2004, at which time the Board made their decision. B. Oral testimony in opposition to this proposal was presented to the Design Review Board by no one. C. Oral testimony in favor of this proposal was presented to the Design Review Board by no one (not including the applicant/representative). Page 6 of 10 K:\P1aoning Dept\Eag1e ApplicatiouslDr\2004\DR-58-04 drf.LIoc BOARD DECISION: The Board voted 5 to 0 (McCullough and Stanger absent) to approve DR-58-04 for a design review application to construct at two story multi-tenant retail/office/restaurant building for Retail Development N. A. LLC, with the following staff recommended site specific conditions of approval and standard conditions of approval. SITE SPECIFIC CONDITIONS OF APPROVAL: I. Comply with any applicable conditions of FPUD-03-04 and FP-05-04 (final development plan and final plat application for Winding Creek PUD). 2. Comply with any applicable conditions ofDR-08-04 (design review application for the common area landscaping within Winding Creek PUD). 3. Provide a revised landscape plan showing a five foot (5') wide by six foot (6') high landscape buffer on the west side of the trash enclosure. The applicant shall enter into a landscape agreement with the adjacent property owner for any portion of the landscaping not located on this site. The revised landscape plan and landscape agreement shall be reviewed and approved by staff prior to the City issuing a zoning certificate for this site. 4. The applicant shall be required to comply with any applicable conditions placed on this application by the City Engineer. 5. Submit payment to the City for all Engineering fees incurred for reviewing this project prior to issuance of a building permit. 6. No signs are proposed with this application. A separate design review application (DR-59-04) has been submitted for the approval of a master sign plan for this building. The master sign plan shall be reviewed and approved prior to the City issuing a zoning certificate for this site. STANDARD CONDITIONS OF APPROV AL: I. The applicant shall comply with all requirements of the Ada County Highway District and/or the Idaho Transportation Department, including but not limited to approval of the drainage system, curbs, gutters, streets and sidewalks. A letter of approval from the highway district having jurisdiction shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs rust. 2. Idaho Department of Health & Welfare approval of the sewer and water facilities is required prior issuance of any building permits or Certificate of Occupancy, whichever occurs first. 3. All permits from Central District Health, Eagle Sewer District & Eagle Fire District shall be secured prior to issuance of building permit or Certificate of Occupancy, whichever occurs first. 4. Written approval of all well water for any shared or commercial well shall be obtained from the Idaho Department of Water Resources shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs rust. 5. Unless septic tanks are permitted, wet line sewers will be required and the applicant will be required to furnish the City Engineer with a letter from the sewer entity serving the property, accepting the project for service, prior to issuance of any building permits or Certificate of Occupancy, whichever occurs fIrst. 6. The applicant shall submit a letter from the appropriate drainage entity approving the drainage system and/or accepting said drainage; or submit a letter from a registered professional engineer certifying that all drainage shall be retained on-site prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. A copy of the construction drawing(s) shall be submitted with the letter. Page 7 of 10 K:\P1aoning Dept\Eag1e ApplicatiouslDr\2()()4\DR-58-04 drf.doc 7. The applicant shall submit plans and calculations prepared by a registered professional engineer to handle the satisfactory disposal of all storm drainage on the applicant's site. Drainage system plans shall be submitted to the City Engineer for review and approval prior to issuance of any building permits or Certificate of Occupancy, whichever occurs fITst. The plans shall show how swales, or drain piping, will be developed in the drainage easements. The approved drainage system shall be constructed, or a performance bond shall be submitted to the City Clerk, prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The lot shall be so graded that all runoff runs either over the curb, or to the drainage easement and no runoff shall cross any lot line onto another lot except within a drainage easement. All design and calculations shall meet the requirements of Ada County Highway District. Construction of the storm drain disposal system shall be complete before an occupancy permit is issued. 8. No ditch, pipe or other structure or canal, for irrigation water or irrigation waste water owned by an organized irrigation district, canal company, ditch association, or other irrigation entity, shall be obstructed, routed, covered or changed in any way unless such obstruction, rerouting, covering or changing has fITst been approved in writing by the entity. A Registered Engineer shall certify that any ditch rerouting, piping, covering or otherwise changing the existing irrigation or waste ditch (I) has been made in such a manner that the flow of water will not be impeded or increased beyond carrying capacity of the downstream ditch; (2) will not otherwise injure any person or persons using or interested in such ditch or their property; and (3) satisfied the Idaho Standards for Public Works Construction. A copy of such written approval and certification shall be filed with the construction drawing and submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs fITst. 9. Street light plans shall be submitted and approved as to the location, height and wattage to the City Engineer (if applicable) prior to issuance of any building permits or Certificate of Occupancy, whichever occurs ftrSt. All construction shall comply with the City's specifications and standards. The applicant shall provide a recorded easement, acceptable to the City Engineer, for the purpose of installing and maintaining street light fixtures, conduit and wiring lying outside any dedicated public right-of-way, prior to issuance of any building permits or Certificate of Occupancy, whichever occurs fITst. The applicant shall pay applicable street light inspection fees prior to Certificate of Occupancy. 10. Parking lot light plan shall be submitted and approved as to the location, height and wattage by the City Engineer. All construction shall comply with the City's specifications and standards. Lighting is required in the parking area and shall be properly illuminated to avoid accidents. Any lights used to illuminate the parking lot shall be so arranged as to reflect the light away from the adjoining property. II. The parking area shall be paved and shall be maintained in good condition without holes and free of all dust, trash, weeds and other debris. 12. One set of building plans, for any non single-family residential use, shall be submitted to the Eagle Fire Department for approval. An approval letter from the Eagle Fire Department shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The letter shall include the following comments and minimum requirements, and any other items of concern as may be determined by the Eagle Fire Department officials: a. "The applicant has made arrangements to comply with all requirements of the Fire Department." b. The fIfe hydrant locations shall be reviewed and be approved in writing by the Eagle Fire Department prior to the City Engineer signing the final plat. Page 8 of 10 K:\Planning Dept\Eag1e ApplicatiouslDr\2004\DR-58-04 drf.OOc c. Minimum flow per hydrant shall be 1,000 gallons per minute for one and two family dwellings, 1,500 gallons per minute for dwellings having a fire area in excess of 3,600 square feet, and 1,500 gallons per minute for non-residential uses (i.e.; Commercial, Industrial, Schools, etc.). Flow rates shall inspected in accordance with all agencies having jurisdiction, and shall be verified in writing by the Eagle Fire Department prior to issuance of any building permits or certificate of Occupancy, whichever occurs first. d. The proposed fire protection system shall be reviewed and approved by the Eagle Fire Department prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 13. Any recreation area, greenbelt area or pathway area along the Boise River, Dry Creek or any other area designated by the City Council or Eagle City Pathway/Greenbelt Committee for a path or walkway shall be approved in writing by the Eagle City Pathway/Greenbelt Committee prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 14. Conservation, recreation and river access easements (if applicable) shall be approved by the Eagle City Pathway/Greenbelt Committee and shall be shown on the final plat prior to issuance of a building permit or Certificate of Occupancy, whichever occurs flfSt. 15. The applicant shall comply with the provisions of the Eagle City Code, pertaining to floodplain and river protection regulations (if applicable) prior to issuance of a building permit or Certificate of Occupancy, whichever occurs flfSt. 16. The applicant shall obtain written approval of the development relative to the effects of the Boise River Flood Plain (if applicable) from the Corps. of Engineers prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 17. The applicant shall obtain approval of the development relative to its effects on wetlands or other natural waterways (if applicable) from the Corps. of Engineers and the Idaho Department of Water Resources and/or any other agency having jurisdiction prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 18. Basements in the flood plain are prohibited. 19. The Americans with Disabilities Act, Uniform Building Code, Eagle City Code, and all applicable County, State and Federal Codes and Regulations shall be complied with. All design and construction shall be in accordance with all applicable City of Eagle Codes unless specifically approved by the Commission and/or Council. 20. New plans, which incorporate any required changes, shall be submitted for staff approval. Staff may elect to take those plans to the Design Review Board and/or the Planning and Zoning Commission for review and approval. 21. Any changes to the plans and specifications upon which this approval is based, other than those required by the above conditions, will require submittal of an application for modification and approval of that application prior to commencing any change. 22. Any modification of the approved design review plans, including, but not limited to building design, location and details, landscaping, parking, and circulation, must be approved prior to construction! installation of such changes. Failure to do so may result in the requirement to modify the project to comply with the approved design review and/or result in the inability to issue a final approval for occupancy of this project. 23. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the City of Eagle of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is Page 9 of 10 K:\P1aoning DeptlEagle App1icatiouslDr\2004\DR-58-04 drf.doc sought. 24. Approval of any Design Review shall expire without notice to the applicant on the date of expiration of the Design Review if construction has not started prior to that date, as stipulated in Eagle City Code (one year from the Design Review Board approval date). 25. All ground-mounted accent lighting fixtures and monument sign lighting fixtures shall be screened from view with the use of landscaping (top of the fixture shall be no higher than the surrounding landscaping). The light source itself shall otherwise be screened as provided for within Eagle City Code. 26. The City's actions on the application does not grant the applicant any appropriation of water or interference with existing water rights. The applicant indemnifies and holds the City harmless for any and all water rights, claims in any way associated with this application. CONCLUSIONS OF LAW: 1. The application for this item was received by the City of Eagle on May 6, 2004. 2. Requests for agencies' reviews were transmitted on June 23, 2004, in requirements of the Eagle City Code. 3. The Board reviewed the particular facts and circumstances of this proposed design review application (DR-58-04) with regard to the Eagle City Code Title 8, Chapter 2, Article A, DR Design Review Overlay District, and based upon the information provided with the conditions required herein, concludes that the proposed design review application is in accordance with the Eagle City Code and the Eagle Comprehensive Plan. accordance with the 4. Will, in fact, constitute a permitted use as established in Eagle City Code Title 8, Chapter 2, Section 3, for the MU-DA-P (Mixed Use with development agreement PUD) zoning district. DATED this 22nd day of July 2004. DESIGN REVIEW BOARD OF THE CITY OF EAGLE Ada County, Idaho ~ é ATTEST: ",'U"""" ~", OF E A"" ~, ...f <'"\ () " !I.' ~ ~ ---...... (. " ,:; , ...~ .. ~ ~ ~ (.i.. VOR",.. ~ :: I o-q. 1'~.. ~ :'ú . ~ : : ~*: ; * : -.- _: : .. . ..... E AL ,,' . ~ .84.] ~/o :: 0:. ..(\0 <' .. ~ "'~,;., ..iÞo¡,- ",<:~.. ~ .." '" -1 ..."~.. '"'\ ~ ...." 'I, 1'E; 0'-: \v ...." #I##""II'~ ...,...." Page 10 of 10 K:\P1aoning Dept\Eag1e ApplicatiouslDr\2004\DR-58-04 drf.doc