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Findings - DR - 2005 - DR-44-02 MOD - Moification To Previously Approved Dr/ BEFORE THE EAGLE DESIGN REVIEW BOARD IN THE MATTER OF AN APPLICATION FOR) A DESIGN REVIEW FOR A MODIFICATION TO ) THE CONDITIONS OF APPROVAL FOR THE) MULIT-PHASED CHURCH FACILITY PROJECT) FOR EAGLE FIRST BAPTIST CHURCH ) FINDINGS OF FACT AND CONCLUSIONS OF LAW CASE NUMBER DR-44-02 MOD The above-entitled design review application came before the Eagle Design Review Board for their action on March 10, 2005. The Board continued the item to March 24, 200S, and made their decision at that time. The Eagle Design Review Board having heard and taken oral and written testimony, and having duly considered the matter, makes the following Findings of Fact and Conclusions of Law; FINDINGS OF FACT: A. PROJECT SUMMARY: The Eagle First Baptist Church, represented by Joann Butler with Spink Butler LLC, is requesting design review approval of a modification to their previously approved design review application. Specifically, the applicant is requesting the removal of site specific conditions number 1 and 7 associated with the multi phased project which includes constructing a 7,650-square foot church facility, remodeling the existing 2,400-square foot shop building with a 450-square foot building addition, and relocating and changing the use of the existing 1,986-square foot residential home into an office and classroom facility. The site is located on the north side of East State Street approximately 300-feet east of 2nd Street at 3S0 East State Street. B. APPLICATION SUBMITTAL: The City of Eagle received the application for this item on February 3, 2005. C. NOTICE OF MEETING: Requests for agencies' reviews were transmitted on February 7, 2003, in accordance with the requirements of the Eagle City Code. D. HISTORY OF RELEVANT PREVIOUS ACTIONS: On November 1 I, 2003, the Eagle City Council approved a design review application (DR-44-02) for this site. E. COMPANION APPLICATIONS: None Page 1 of 9 K:\Plwllliug D<ptlEagle App&atiolls\Dr\2002\DR-44-02 MOD urf.doc F. COMPREHENSIVE PLAN LAND USE MAP AND ZONING MAP DESIGNATIONS: COMP PLAN ZONING LAND USE DESIGNA TION DESIGNA TION Existing Central Business District CBD (Central Business Residential and Shop District) Proposed No Change No Change Church, office, and classroom facilities North of site Residential Four (up to R-4 (Residential) Residential four units per acre) South of site Central Business District CBD (Central Business State Street! NAPA Auto District) Parts and Crawford's Auto Repair East of site Central Business District CBD (Central Business Heritage Square Multi- District) tenant office/retail buildings West of site Central Business District CBD (Central Business Eagle City Hall and Senior District) /Community Center G. DESIGN REVIEW OVERLAY DISTRICT: This site is located within the TDA (Transitional Development Area). H. EXISTING SITE CHARACTERISTICS: There is an existing 2,400-square foot shop building that is proposed to be converted into a church facility. There is an existing 1,986-square foot residential home that is proposed to be converted into an office and classroom facility. Page 2 of 9 K:\PlwllIing DeptlEagle Appü"ations\Dr\2002\DR-44-02 MOD uff.uoc 1. SITE DESIGN INFORMATION PARCEL A: Site Data Proposed Required Total Acreage of 2.94-acres (128,066-square feet - Entire Site) O.OI-acres (500-square feet) Site (minimum) Percentage of Site IS % (approximately at total build-out) 20% (minimum) Devoted to Building 85% (maximum) Coverage Percentage of Site 46% (approximately at total build-out) 10% (minimum) Devoted to Landscaping Number of Parking 30-parking space (Phase I) 8-parking spaces (minimum - Spaces 44-parking spaces (Phase II) Phase 1) 109- total parking spaces (Phase III) 19-parking spaces (minimum - Phase II) 60-parking spaces (minimum - Phase III) Front Setback 17 -feet (south) * lO-feet (minimum) 25-feet (maximum) Rear Setback 12-feet (north) * O-feet Side Setback 6 112-feet (west) * O-feet (minimum) 10-feet (maximum) Side Setback 13-feet (east) * O-feet (minimum) 10-feet (maximum) * Note: The setbacks are measured from the property line to the closest building, including future building expansions. J. GENERAL SITE DESIGN FEATURES: Number and Uses of Proposed Buildings: Three buildings; church facility, auxiliary church facility (remodeled shop), and office/classroom facility. Height and Number of Stories of Proposed Buildings: Church facility = 27-feet to top of church facility roof, 35-feet to top of cross; one story. Auxiliary church facility = 20-feet; one story. Gross Floor Area of Proposed Buildings: Church facility: Phase I = 7,650-square feet Phase II = I 1,150-square feet Auxiliary church facility: 2,850-square feet Office/classroom facility: Phase I = 1,986-square feet Phase II = 2,648-square feet On and Off-Site Circulation: A 22,890-square foot (approx.) paved parking lot provides parking for vehicles using this site. Page 3 of 9 K:\Plwlllil1g DeptlEagl< App&ations\Dr\2002\DR-44-02 MOD urf.uoc One 30-foot wide driveway is proposed to be located on the south side of this site approximately 64-feet east of the west property line providing access to State Street. K. BUILDING DESIGN FEATURES: Roof: Asphalt Composition Shingles (Dark Gray) Walls: Hardboard lap siding and E.1.F.S (Light Gray) Windows/Doors: White vinyl extruded with tinted glazing Fasciaffrim: White pre-finished metal fascia, trim and soffit L. LANDSCAPING DESIGN: Retention of Existing Trees and Preservation Methods: There are twenty two (22) existing trees. The landscape plan indicates that seven (7) of the existing trees on this site are to be retained and fifteen (1S) of the existing trees on this site are to be removed. Tree Replacement Calculations: The applicant is proposing to remove fifteen (1S) of the twenty two (22) trees from this site. Per Eagle City Code, the applicant is required to replace one hundred and seventy six (176) inches of tree caliper on site or provide a monetary value to the Tree Fund. Proposed Tree Mix (Species & Number): To be reviewed by the Design Review Board. The City Forester reviewed the proposed tree mix and recommended approval of the trees as proposed. Street Trees: The applicant is proposing five (5) Redspire pear trees spaced 2S-feet to 3S-feet meandering on the north and south sides of the meandering sidewalk on State Street. Maintenance Provisions and Proposed Irrigation Methods: Automatic irrigation required. Transition Zones: N/A Parking Lot Landscaping: a. Perimeter Landscaping: Continuous landscaping is proposed around the perimeter of the parking lot. b. Interior Landscaping: 10% interior landscaping is required. 11 % is proposed. M. TRASH ENCLOSURES: One SO-square foot trash enclosure is proposed to be located 65-feet east of the west property line and 21O-feet north of State Street. The enclosure is proposed to be constructed of split face CMU painted to match the building and solid metal gates painted to match the color of the building. N. MECAHANICAL UNITS: The applicant is proposing to use mechanical units that are placed inside the building. No ground mounted or roof mounted mechanical units are proposed with this application. O. OUTDOOR LIGHTING: The applicant is proposing to use four (4) historic light fixtures to illuminate the parking lot and three (3) historic light fixtures along State Street. P. SIGN AGE: No signs are proposed with this application. A separate design review application is required for Page 4 of 9 K:\Plwll1ing DeptlEagle App&ations\Dr\2002\DR-44-02 MOD urf.uoc the approval of any signs. Q. PUBLIC SERVICES A V AILABLE: Preliminary approval letters from Eagle Fire Department and Eagle Sewer District have been received by the City. A water service approval has not been received to date. Approval of the water company having jurisdiction will be required prior to issuance of a building permit. R. PUBLIC USES PROPOSED: None S. PUBLIC USES SHOWN ON FUTURE ACQUISITIONS MAP: No map currently exists T. SPECIAL ON-SITE FEATURES: Areas of Critical Environmental Concern - none Evidence of Erosion - no Fish Habitat - no Floodplain - no Mature Trees - yes Riparian Vegetation - no Steep Slopes - no Stream/Creek - yes Unique Animal Life - no Unique Plant Life - no Unstable Soils - no Wildlife Habitat - no U. SUMMARY OF REVIEW OF ENVIRONMENTAL ASSESSMENT PLAN (IF REQUIRED): Not required V. AGENCY RESPONSES: The following agencies have responded and their correspondence is attached. Comments, which appear to be of special concern, are noted below: Department of Environmental Quality Eagle Fire Department Eagle Sewer District Idaho Transportation Department Idaho Power Company United Water Company W. LETTERS FROM THE PUBLIC: None STAFF ANALYSIS PROVIDED WITHIN THE STAFF REPORT: A. COMPREHENSIVE PLAN PROVISIONS, WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: . The Comprehensive Plan Land Use Map designates this site as Central Business District. . Chapter 8 - Transportation Page 5 of 9 K:\Plmming DeptlEagi< Applicatintls\Dr\2002\DR-44-02 MOD urf.u..c 8.6 Implementation Strategies" e. Encourage new development to provide for pedestrian, equestrjan, and bicycle circulation in accordance with the City of Eagle TransportationlPathway Network Maps #1 and #2, adopted local and regional pathway plans, as may be needed for intra-neighborhood connectivity and to ensure that bike and pedestrian traffic is not unnecessarily pushed out onto arterials and collectors. r. Encourage planning of local roadway systems which will provide for intra- neighborhood connectivity. The connecting roadways should be designed to not become collectors and to discourage traffic from cutting through neighborhoods to go from a collector or arterial to another collector or arterial. Such intra-neighborhood connectivity is for emergency and delivery vehicles and for local intra-neighborhood access. . The Transportation/Pathway Network Map # 2 of 2 shows the extension of a proposed road right- of-way through this site connecting Idaho Street to Stierman Way. B. ZONING CODE PROVISIONS, WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: . Section 8-2A-6(C)(3)(b) Side building setbacks may be zero feet (0') so as to tie into adjoining structures or ten feet (10') maximum where ties to adjoining structures are not desirable. . Section 8-2A-6(C)(3)(d) Front, side and rear setbacks shall be for pedestrian amenities and the city encourages joint efforts between adjoining property owners. Suggested amenities include: public art, landscape treatment, seating, flowers/shrubs/tree displays in movable planters, outdoor dining, plazas, streetscape extension and bike racks. . Section 8-2A-6(C)(3)(f) Lot coverage by the footprint of the structure shall be a minimum of twenty percent (20%) and a maximum of eighty five percent (85%) in which case off-site parking shall be provided for. . Section 8-2A-6(C)(6)(c) Vehicular And Pedestrian Use: Extensions of Idaho Street and 1st Street for vehicular and pedestrian use should be considered. . Section 8-2A-7(C)(l) Retention Of Existing Trees: Existing trees shall be retained unless removal is approved in writing by the City. Where trees are approved by the City to be removed from the project site (or from abutting right of way) replacement with an acceptable species is required as follows: Existing Tree Replacement 1 inch to 6 inches cal. 2x cal. of tree removed 61/4 inches to 12 inches 1.5x cal. of tree removed 121/4 inches or more 1 x cal. of tree removed . Section 8-2A- 7(C)(2) Damage During Construction: Existing trees or shrubs that are retained shall be protected from damage to bark, branches, or roots during construction. Construction or excavation occurring Page 6 of 9 K:\Plwming DeptlEagle App&ations\Dr\2002\DR-44-02 MOD urf.uoc within the drip line of any public or private retained tree or shrub may severely damage the tree or shrub. Any severely damaged tree or shrub shall be replaced in accordance with subsection Cl of this Section. . Section 8-2A-7(J)(2)(a) When a commercial or industrial use abuts a residential use, a ten foot (10') wide by six foot (6') high landscaped buffer is required. . Section 8-3-3(D) Side And Rear Yards For Nonresidential Uses Abutting Residential Districts: Nonresidential buildings or uses shall not be located nor conducted closer than forty feet (40') to any lot line of a residential district; except that the minimum yard requirements may be reduced to fifty percent (50%) of the requirement if acceptable landscaping or screening approved by the council is provided. Such screening shall be a masonry or solid fence between four (4) and eight feet (8') in height, maintained in good condition and free of all advertising or other signs. Landscaping provided in lieu of such wall or fence shall consist of a strip of land not less than twenty feet (20') in width planted with an evergreen hedge or dense planting of evergreen shrubs not less than four feet (4') in height at the time of planting. C. DISCUSSION: . As stated by the applicant, this modification is for the sole purpose of requesting that site specific conditions of approval no. 1 and no. 7 (established with the approval of DR-44-02) be removed as requirements. The conditions read as follows: 1. The applicant agrees to donate the land shown on the attached plan, date stamped by the City on July 8, 2003, for the future extension of Idaho Street which consists of a 42-foot wide strip on this site. Documentation necessary for the transfer of ownership of this segment of land to the City shall be determined between the applicant and the City Council and shall be finalized prior to the issuance of a building permit for the site. 7. Provide a reciprocal cross access agreement with the property owners to the east. The reciprocal cross access agreement shall be reviewed and approved by the Zoning Administrator and shall be recorded in the Ada County Recorder's office prior to the City accepting a building permit for this site. . This site is located at the eastern terminus of Idaho Street and to the west of the three multi-tenant commerciaVoffice/retail buildings (Heritage Square) currently under construction on the property to the east of this site. The Transportation/Pathway Network Map # 2 of 2 shows the extension of a proposed road right-of-way through this site connecting Idaho Street to Stierman Way. On November 11,2003, the Eagle City Council approved a design review application for a multi phased project for the Eagle First Baptist Church. The site plan approved by the City Council at that time showed the future right-of-way connection of Idaho Street from its current terminus extending through this site to the development to the east (which was required to set aside the area for the extension of Idaho Street as well). As stated above, the applicant is requesting a modification to the original approval of this site to eliminate the extension of Idaho Street through this site. Pursuant to the transportation/Pathway Network Map #2, the applicant should still be required to develop the site in a manner that allows for the extension of Idaho Street through the site. The applicant should submit a revised site plan showing the redesign of this site to show an area left unobstructed for the inclusion of the future local commercial road connection in alignment with Idaho Street for the planned east/west connection from Stierman Way to Idaho Street. Construction of site improvements and/or Page 7 of 9 K:\Plamung DeptlEagk: Applications\Dr\2002\DR-44-02 MOD urf.uoc . buildings within the area should be prohibited. The applicant is not showing any connectivity with the development to the east (Heritage Square). To help reduce the amount of traffic on State Street and to provide connectivity between developments the applicant should be required to provide a reciprocal cross access agreement with the property owners to the east. The reciprocal cross access agreement should be reviewed and approved by the Zoning Administrator and should be recorded in the Ada County Recorder's office prior to the City issuing a zoning certificate for this site. . This is a multi phased project for the Eagle First Baptist Church. The first phase of this project includes remodeling the existing 2,400-square foot shop building and adding a 4S0-square foot building addition to the shop and using this building as the church facility for approximately one year. The existing 1 ,986-square foot residential home is proposed to be converted into an office and classroom facility and remain in its current location until the first phase of the church facility is constructed, at which time the office and classroom facility will be moved to the northwest comer of this development and the required parking will be constructed. Upon completion of phase one, consisting of a 7,6S0-square foot church building, the shop will become an auxiliary building to the church. The future building expansions for the church facility and the office and classroom facility will be constructed when funds become available to the church. All future building additions to the office and classroom facilities will be required to be reviewed and approved by the Design Review Board prior to the City accepting any building permits for the second phase of the office and classroom building addition. There are twenty two (22) existing trees on this site. The applicant is proposing to remove fifteen (1S) of these trees. Per Eagle City Code, existing trees are required to be retained unless removal is approved by the City. Where trees are approved to be removed by the City, replacement of the tree with an acceptable species is required, or a monetary amount is required to be paid to the City Tree Fund. Per Eagle City Code, the applicant should be required to replace one hundred and seventy six (176) caliper inches on site or provide a monetary amount of $8,8S0.00 to the City Tree Fund. The revised landscape plan or monetary amount shall be reviewed and approved by staff and one member of the Design Review Board or the money submitted to the City prior to the City issuing a zoning certificate for this site. . . The elevation plan of the church building indicates two man doors located on the east elevation of the building. However, the landscape plan of the church building only shows one man door on the east building elevation. The applicant should be required to provide a revised landscape plan showing the same number of man doors concur with the elevation plans. The revised landscape plan should be reviewed and approved by staff prior to the City issuing a zoning certificate for this site. . The applicant is proposing to locate the classroom facility approximately forty feet (40') south of the north property line. The site plan date stamped by the City on March 7, 200S, indicates that a future building expansion is proposed to be constructed on the north and west sides of the classroom facility. The building expansion to the north is proposed to be constructed within twenty feet (20') of the north property line. The north property line of this site abuts residential uses. Per Eagle City Code, nonresidential buildings or uses may not be located nor conducted closer than forty feet (40') to any lot line of a residential district, except that the minimum yard requirements may be reduced to fifty percent (50%) of the requirement if acceptable landscaping or screening is provided and approved by the council. The applicant should be required to provide a revised site and landscape plan showing the classroom facility and future building expansions a minimum of forty feet (40') south of the north property line or a minimum of a twenty foot (20') wide landscape buffer with a masonry or solid fence abutting the north property line. The revised site and landscape plans should be reviewed and approved by staff and one member of the Design Page 8 of 9 K:\Plwming DeptlEagle App&atio.,,\Dr\2002\DR-44-02 MOD urf.uoc Review Board prior to the City issuing a zoning certificate for this site. Staff defers comment regarding building design and colors to the Design Review Board. . ST AFF RECOMMENDATION PROVIDED WITHIN THE REPORT: Based upon the information provided to staff to date, staff recommends approval with the site specific conditions of approval and the standard conditions of approval provided within the staff report. PUBLIC MEETING OF THE BOARD: A. A meeting was held on the application before the Design Review Board on March 10, 200S. The application was continued to March 24, 200S, at which time the Board made their decision. B. Oral testimony in opposition to this proposal was presented to the Design Review Board by no one. C. Oral testimony in favor of this proposal was presented to the Design Review Board by no one (not including the applicant/representatives). BOARD DECISION: The Board voted 6 to 0 (Grubb absent) to deny DR-44-02 MOD for a design review application to modify the conditions of their previously approved design review application for a multi-phased church facility project for Eagle First Baptist Church. CONCLUSIONS OF LAW: 1. The application for this item was received by the City of Eagle on February 3, 200S. 2. Requests for agencies' reviews were transmitted on February 7, 200S, in accordance with the requirements of the Eagle City Code. 3. The Board reviewed the particular facts and circumstances of this proposed design review application (DR-44-02 MOD) with regard to the Eagle City Code Title 8, Chapter 2, Article A, DR Design Review Overlay District, and Idaho State Code Section 67-6S08 (i) Transportation, and based upon the information provided, concludes that the proposed design review application is not in accordance with Eagle City Code Sections 8-2A-5 (B), 8-2A-6 (0)(3), and the Eagle Comprehensive Plan. DATED this 14th day of Apri1200S. DESIGN REVIEW BOARD OF THE CITY OF EAGLE Ada County, Idaho ¿~ ATTEST: Page 9 of 9 K:\Plwming DeptlEagle App&ations\Dr\2002\DR-44-02 MOD urf.une