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Minutes - 2005 - City Council - 03/22/2005 - Regular v EAGLE CITY COUNCIL Minutes March 22, 2005 1. CALL TO ORDER: Mayor calls the meeting to order at 5 :00 p.m. 2. ROLL CALL: BASTIAN, SEDLACEK, GUERBER, NORDSTROM. Bastian is absent. A quorum is present. 3. INTERVIEWS WITH DEVELOPERS: 5:00 p.m. - 7:30 p.m. Mayor introduces the issue. City Attorney: the representatives from Hansen-Rice, Inc. the second applicants to be interviewed have been asked to leave the meeting for the Hawkins-Smith presentation. Jason Pierce, Planning and Zoning commission is present for the interviews. 5:00 - 6:00 p.m. Interview with Hawkins-Smith representatives Mayor welcomes the Hawkins-Smith representatives. Kenny Christensen, Developer for Hawkins-Smith, Distributes an Eagle City Hall Interview Package to the Council. I will be the person responsible for everything. BRS will be the architect and will answer architecture questions. John Lodman, out goal is to give you all the building we can for what you can afford and in a timely manner. Discusses the components in the Interview Package with Council. General discussion. Kenny Christensen: My cost is $1.98M including everything. This would be a triple net lease at $18.50 sq.ft. triple net. Triple net means the City would handle taxes, maintenance and etc., as if the City owned the building. General discussion. I threw in a $30,000 water feature. Discussion on the land lease. This excludes the land lease cost which will be charged back to the City anyway. $231,250.00 lease per annum. General discussion. Discussion on adding staff parking at the end of the Fire Lane on the east side of the property. Further discussion. John Lodman, our team is extremely excited and will be very proud to be able to build this city hall for the City of Eagle. Mayor calls a recess at 5:55 p.m Mayor reconvenes the meeting at 6:00 p.m. 6:00 - 7:00 p.m. Interview with Hansen-Rice, Inc. representatives Mayor welcomes the Hansen-Rice representatives. Burk Hansen, principal with Hansen-Rice, I would like to introduce Jeff Foster, architect, and Evan Robertson, is one of the investors in the development group and legal council. We are very excited about this project. Distributes a handout to go with the Developer's Rating Form that the Council is using tonight. Jeff Foster, provides Council an overview of the architecture of the building and discusses some of the changes that they will propose in construction of the building. General discussion. Discussion on the drainage. Discussion on the color board for the interior. Page I KICQUNCIL\MINUTES\Temporary Minutes Work AreaICC-OJ-22-05mindoe General discussion on the lease rates. Burk Hansen: This will be a triple net lease. The ground lease is not included. This will be a pass through. Your proposal is not a standard market proposal. Further discussion on the lease rate. The lease rate would be $18.92 a sq.ft. Further discussion. Discussion on the landscaping. Interviews conclude at 6:35 p.m. PRE-COUNCIL: Jim Mumford, President of Eagle Tennis Association, as part of our promotion of tennis within the City of Eagle we sponsor a tournament in the fall which has been going on for 10 years. Proceeds go to promote tennis within the community. We see normal wear and tear on the nets. We would like to donate a net to the City of Eagle for Friendship Park. I have it here with me. I can leave it or take it with me. I can also install the net when the weather permits. General discussion. Council concurs that they would like Jim and Larry to install the net. Council expresses their sincere appreciation of the donation of the net and would like Frank, Valley Times, take pictures and write an article. Jim Mumford: We are also participating with Hope House at their facility in Marsing. Discussion on a proposed tennis academy. General Council discussion on the proposals. The raters on the proposals will be the Mayor, Council Members, Jason Pierce, Planning and Zoning Commissioner, Tom Wilson, Project Liaison Engineer, and the City Clerk. General Council discussion on the contract with Tom Wilson for the Project Liaison Engineer for the City Hall Project. This will be added to the Agenda. Further discussion on the proposals. The raters will fill out the rating sheets and give them to the Project Liaison Engineer, Tom Wilson, for tabulation, by tomorrow. 4. PLEDGE OF ALLEGIANCE 5. PUBLIC COMMENT: Terri Bath and Mark Butler provide Council an overview of the Eagle Fun Days activities. Discussion on signage for Eagle Fun Days to be put up May 1 st. The signs would be on the light poles, sandwich boards and banner signs. General discussion. General discussion on the events for Fun Days. Discussion on where to place vendors. Discussion on the bike race. Discussion on the Parade and Council riding in the parade. 6. CONSENT AGENDA: . Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed from the Consent Agenda for discussion. Items removed from the Consent Agenda Page 2 KICOUNC]L\MINUTES\Temporary Minutes Work AreaICC-O3-22-05mm doe will be placed on the Regular Agenda in a sequence determined by the Rules of Order. . Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims against the City. B. Minutes of March 3, 2005. C. Minutes of March 8, 2005. D. Minutes of March 15, 2005. E. DR-34-03 MOD - Modification To The Master Si!!n Plan for Ea!!le Towne and Country Centre Shoppin!! Center (Now Called Eae:le Promenade Shop pine: Center) - White Leasure Development: White Leasure Development, represented by Debbie Anderson with Idaho Electric Sign Company, is requesting design review approval for a modification to the master sign plan for Eagle Promenade Shopping Center. The site is located on the north side of East State Street between State Highway 55 and Horseshoe Bend Road. F. DR-143-04 - Master Sie:n Plan for the Rocky Mountain Fitness Buildine: - Richard Craycraft & Reid Merrill: Rocky Mountain Fitness, represented by Diane Mazy with Aim Signs, is requesting design review approval of a master sign plan for the Rocky Mountain Fitness building. The site is located at 875 East Plaza Drive. G. Findine:s of Fact and Conclusions of Law for A-8-04 & RZ-13-04 - Annexation and Rezone From RUT to R-E - Bill Guhrke: Bill Guhrke, represented by Land Consultants Inc., is requesting an annexation and rezone from RUT (Rural Urban Transition) to R-E (Residential-Estates - up to one dwelling unit per two acres) for Venice Subdivision. The 5.03-acre development is located south of Beacon Light Road, approximately 1/2 mile west of Eagle Road at 885 West Beacon Light Road. H. Findine:s of Fact and Conclusions of Law for PP/FP-4-04 - Venice Subdivision - Bill Guhrke: Bill Guhrke, represented by Land Consultants Inc., is requesting combined preliminary plat and final plat approval for Venice Subdivision, a 2-lot (2-buildable) residential subdivision. The 5.03-acre development is located south of Beacon Light Road, approximately one-half mile west of Eagle Road at 885 West Beacon Light Road. I. Findine:s of Fact and Conclusions of Law for RZ-15-04 - Rezone With Development Ae:reement From A-R To BP-DA - Glenn Mosell: Glenn Mosell, represented by The Land Group, Inc., is requesting a rezone from A-R (Agricultural-Residential) to BP-DA (Business Park with Development Agreement) for the construction of a self storage facility. The 4.32-acre parcel is located on the south side of Hill Road approximately 240-feet east of State Highway 55 at 2835 East Hill Road. J. Open Container Permit: The Winery at Eagle Knoll is requesting an open container permit for a wine pouring on March 29 & 31 from 6:00p.m. - 9:00 p.m. at Rembrandts located at 93 S. Eagle Road. Appropriate fees and documents have been received by the Clerk's Office. (SKB) K. Open Container Permit: Doug Cernik & Maria Santa Cruz are requesting an open container permit for April 23, 2005 from 3:00 p.m. to 7:00 p.m. at Merrill Park. Appropriate fees and documents have been received by the Clerk's Office. (SKB) Page 3 K\COUNC1L\MINUTESITemporary Minutes Work AreaICC-O3-22-05min.doe L. Open Container Permit: Bogus Basin Recreational Association is requesting an open container permit for March 23, 2005 from 4:00 p.m. to 9:00 p.m. at Merrill Park. Appropriate fees and documents have been received by the Clerk's Office. (SKB) M. Appointments to the Historical Preservation Commission: The Mayor is requesting Council approval of the appointment of Betty Fisher and Larry Rackham to fulfill vacated terms on the Commission. Both appointees terms would expire in August of2006. (NM) Nordstrom moves to approve the Consent Agenda. Seconded by Sedlacek. AYE; Sedlacek: AYE; Guerber: AYE: Nordstrom: AYE: ALL AYES: MOTION CARRIES............... Sedlacek I move to add to the Agenda as 10c. Contract for Services for Project Liaison Engineer and as 10D. a Change Order for Hill Road Park. Seconded by Guerber. ALL AYES: MOTION CARRIES.................. 7. PROCLAMATIONS & RESOLUTIONS: A. Resolution No. 05-08: A resolution by the City of Eagle to adopt the water master plan. (VB) Mayor introduces the issue. Vern Brewer, Holladay Engineer, I am asking the Council to adopt the Water Master Plan as presented tonight. There may be some modifications after review by DEQ. General discussion. Sedlacek moves to approve Resolution No. 05-08, a resolution by the City of Eagle approving and adopting an amended water master plan. Seconded by Nordstrom. ALL AYES: MOTION CARRIES.............. 8. FINAL PLATS: None 9. PUBLIC HEARINGS: None 10. NEW BUSINESS: A. Ordinance No. 509 ( Senora Creek Subdivision): An Ordinance Annexing Certain Real Property Situated In The Unincorporated Area Of Ada County, Idaho, And Contiguous To The Corporate Limits Of The City Of Eagle, To The City Of Eagle, Idaho; Establishing The Zoning Classification Of Said Real Property Described Herein; Amending The Zoning Map Of The City Of Eagle To Reflect Said Changes; Directing That Copies Of This Ordinance Be Filed As Provided By Law; And Providing An Effective Date. (WEV) Mayor introduces the issue. Zoning Administrator: This ordinance does the official annexation of the Senora properties. Sedlacek moves, pursuant to Idaho Code, Section 50-902, that the rule requiring Ordinances to be read on three different days with one reading to be in full be dispensed with, and that Ordinance #509 be considered after being read once by title only. Sedlacek reads Ordinance #509 by title only. Seconded by Nordstrom. ALL AYE: MOTION CARRIES................. Sedlacek moves that Ordinance #509 be adopted. Seconded by Guerber. Sedlacek: AYE; Guerber: AYE: Nordstrom: AYE: ALL AYE: MOTION CARRIES.......................................... B. Municipal Park Vendor selection: Per Resolution No. 04-13: At the last regular Council Page 4 K:ICQUNCIL\MINUTESITemporary Minutes Work AreaICC-OJ-22-05mmdoe meeting in March, the City Council will select by lottery, from a list of interested applicants, who the City will enter into negotiations with for the lease of vendor space/facility on municipally owned property. Mayor introduces the issue. City Clerk Bergmann: Provides an overview of the applications and staff recommendations. Staff recommends that Eagle Tropical Sno be located in Heritage Park and the Eagle Sports Complex if they so desire and that Sam, Inc. dba EZM Distributing be located in Merrill Park and that the Facilities Manager work with EZM Distributing on where they will be located in Merrill Park preferably not in the parking lot because of the shortage of parking spaces. Nordstrom moves to approve the applications for municipal park vendors as per staff recommendations. Seconded by Guerber. ALL AYES: MOTION CARRIES.......... C. Contract for Service-Project Liaison Ene:ineer - Tom Wilson: Mayor introduces the issue. Guerber moves to accept the proposed Contract for the Project Liaison Engineer as presented to the Council. Seconded by Sedlacek. Discussion. Sedlacek: AYE; Guerber: AYE: Nordstrom: AYE: ALL AYE: MOTION CARRIES..................... Nordstrom moves to allocate not more than $36,000.00 for the Contract for the Project Liaison Engineer without coming back for review by the City Council. Seconded by Guerber. Sedlacek: AYE; Guerber: AYE: Nordstrom: AYE: ALL AYE: MOTION CARRIES........................ ... Council Member Bastian joins the meeting at 8:20 D. Hill Road Park Chane:e Order: Mayor introduces the issue. Guerber moves to authorize the Change Order as proposed by CHSQA in the amount of $8,456.00 for construction on Hill Road Park which is related to regrade of excess soil material between parking lot and fields, removal of barb wire fencing, and precast wheel stops for the parking lot. Seconded by Nordstrom. Sedlacek: AYE; Guerber: AYE: Nordstrom: AYE: Bastian: ABSTAIN: ALL AYE: MOTION CARRIES.................. 11. UNFINISHED BUSINESS: A. Review and action on an application for Liquor and Beer License submitted by Michael McGunness. Mr. McGuinness is requesting Council approval of a Liquor and Beer license for a bar to be located at190 E. State Street. The City Clerk is recommending denial of the application. This item was continued from the March 8, 2005 meeting. The applicant has requested this item be continued to the April 26, 2005 meeting. (SKB) Mayor introduces the issue. City Attorney Buxton: the application has requested that the item be continued to the April 26, 2005 City Council meeting. General discussion. Sedlacek moves to continue this item to the April 26, 2005 meeting, however no further continuance will be allowed past that date. Seconded by Guerber. ALL AYES: MOTION CARRIES..................... ... Page 5 KICQUNC1L\MINUTESITemporary Minutes Work AreaICC-O3-22-05min doe 12. REPORTS: Larry Sale, ACHD Liaison to City Council: Distributes the ACHD Annual Report. I would like you to invite us to come to your pre-council and let us discuss the Impact Fee Program. General discussion. Discussion on holding up Hill Road Park Contractor on the water issue. Hillside Nursery did not understand that they needed to get a permit from us. The situation has been resolved. They do need to submit an erosion control plan. This matter is under control. We would like you to appoint a replacement on the Neighborhood Advisory Committee. This Committee meets every other month. The next meeting is the 4th Tuesday of May. General discussion. City Engineer Report: Vern Brewer, Holladay Engineering, discussion on water policy direction. Discussion on the meeting with United Water. Discussion on legislative pieces that are going to be moving forward. City Attorney Report: I have several things that need to be discussed in Executive Session. Discussion on the settlement with Idaho Power. I have provided you a draft copy of the letter to Monica Moen for your review and approval. General discussion. Nordstrom moves to acknowledge the receipt of the March 22, 2005 letter to Idaho Power. Seconded by Guerber. ALL AYES: MOTION CARRIES.................. Mayor acknowledges Jason Pierce, Planning and Zoning Commissioner. Council expresses how much they appreciate the work done by the Commission. Zoning Administrator's Report: No report. Discussion on the when the old fire station will be completed. Mayor: We have found a Planner that will be good for the City. He is coming from the County and he will be offered the position for a Planner II. He has not formally accepted because we need to do the drug testing and background checking. City Clerk/Treasurer Report: Tomorrow is the Grant Application presentation for Hill Road Park. At your regular meeting on April 12, 2005, from 5:00 - 6:30 p.m. there will be an executive session to discuss water issues and from 6:30 - 7:30 p.m. will be the regular pre-council. Discussion on tallying the rating forms. Council will have a meeting on March 24, 2005 by telephone conference at 5:00 p.m. City Clerk will prepare an Agenda for the 24 hour notice and prepare a spreadsheet from the rating forms for the Councils' review. Mayor and Council's Report: Nordstrom: We are having a brainstorming meeting to discuss a regional airport. General discussion. Reports on the Sewer Board meeting. General discussion. Guerber: Encourage all of you to take a look at Hill Road Park. It looks great. General discussion. Council discussion on Eagle Island State Park. Page 6 KICQUNCIL\MINUTESITemporary Minutes Work AreaICC-O3-22-05mmdoe Bastian: Discussion on the SunCor Bill at the Legislature. General discussion. Discussion on the bills before the Legislature that are going to the Interim Committee this summer. Sedlacek: Reports on the Economic Development Committee meeting. Discussion on parking downtown. General discussion. Mayor: I have a picture of the Park with Boise City that shows what they are proposing. This is the park at Lakemore. Their design is to be ready by April 1 st. Discussion on the Surface Rights Bill. Discussion on the Committee of Nine with Ada County. We need to send a Get Well Card to the Mayor of Middleton who is in the hospital. Our two ITD Enhancement Projects underneath the bridge and pathway were No.1 and 2. One of the reasons these were selected because of how well Holladay Engineering had prepared the project. This won't be built until 2008. Mayor we need to amend the agenda to add an Executive Session for the discussion of litigation and private property acquisition. Sedlacek moves to go into Executive Session for the discussion on litigation and private property acquisition. Seconded by Guerber. Bastian: AYE; Sedlacek: AYE; Guerber: AYE; Nordstrom: AYE: ALL AYES: MOTION CARRIES................ Council discusses litigation and private property acquisition. Council leaves Executive Session at 10:00 p.m. 13. ADJOURNMENT: Bastian moves to adjourn. Seconded by Nordstrom. ALL AYE: MOTION CARRIES... Hearing no further business, the Council meeting adjourned at 10:00 p.m. Respectfully submitted: , .b~ ~~~ ~ SHAR . N K. BERGMANN CITY CLERK/TREASURER APPROVED: Page 7 KICQUNC1L\MINUTESITemporary Minutes Work AreaICC-O3-22-05min.doe ER] HANSEN-RICE, INC. evelo • er`s Ratin. Form City of Eagle City Hall Project RFP #EC 05-101 Developer: Una Mas, L.L.C. 1717 E. Chisholm Drive Nampa, ID 83687 Developer's Backaround: • Background Information: Refer to Tab 2.0 - Executive Summary Proposal Book. • Length of time in Business: • The principals and other key personnel: • Working ability and skills with the City: Developer's Construction Experience: • Municipal Facilities: • City Hall • Similar Projects: Hansen -Rice; twenty-two years. Gerald Martens; thirty-three years. Evan Robertson; thirty plus years. Dan Hansen Ivan Rice Gerald Martens Evan Robertson Refer to Tab 2.0 Executive Summary for Additional Key Personnel Resumes. Refer to Tab 3.0 - Developer Identification Letter of Reference from Mayor Ted Ellis of Garden City. State of Idaho Health and Welfare Caldwell, ID. State of Idaho DEQ Building Twin Falls, ID. Garden City — City Hall. Refer to Tab 5.0 - Project Examples Team Members Common Proiect Experience: • Background Refer to Tab 3.0 - Developer Identification Project List Developer's Rating Form Page 2 of 3 For our team member's common project experience and Architectural and Design experience the answer to each section is identical. Hansen -Rice, Inc. has taken the unique approach of developing all of the disciplines from within one organization. This single - source approach allows us to better control schedules, costs, safety and quality. Hansen -Rice, Inc. General Contractor Project Management and Building City of Eagle Hansen -Rice, Inc. Architectural & Engineering Services In -House Design Financial Capacity: • Refer to the letter from Key Bank in Tab 3.0 — Developer Identification. • Since 1997, Hansen -Rice has been ranked in the top 25 — 36 in the KPMG and Idaho Statesman's Idaho's Private 75 Survey. This also means that we have been ranked as either the 1st, 2nd or 3rd largest privately -held General Contractor in the State of Idaho. Design Build/Lease Back Experience: • (2) Health & Welfare Offices. • Design -Build Experience — HRI has contracted as either the design -build general contractor or as a prime contractor and has completed over four -hundred and fifty projects. • Annual appropriation — addressed by Evan Robertson. Developer's Rating Form Page 3 of 3 Organization & Management Plan: • Detail on project management: See 2.0 - Executive Summary — Organization Chart and Tab 4.0 - Project Understanding, Approach and Evaluation. Familiarity with Local Construction Market: • In the past twenty-two years, Hansen -Rice has contracted as either the design -build general contractor or as a prime contractor on sixty-four projects in the Treasure Valley and twenty-nine projects in the Magic Valley areas. Legal History: • Addressed by Burke Hansen: we have no history of litigation arbitration or mediation arising out of our contracts in the last five years. We work closely with our Owners to develop win-win relationships that do not end up as legal issues. This a primary reason HRI does 75% repeat client work annually. Eagle City Council March 22, 2005 Eagle Fun Days Activities "Show Casing Eagle's Businesses" The city with more right outside your door" 1. Signs: Placed by May 1st 2005 a. Flag sings on light pole depicting each event: and the event itself. b. Carnival, Bike Race, Breakfast, Fun Run, Parade Strong Man, Entertainment, Tractor Pull, vendors, food court, golf tournament, fun run, oyster feed, c. Sandwich boards signs on corners of Eagle Road, Chinden, and Pole banner ging .at the East, West and North entries. 2. Friday June 3r1 Golf Tournament Shadow Valley Golf 3. Thursday June 9th 6:OOPM Gazebo Opening Ceremonies: Tractor for opening ceremonies, Coach Hawkins and the Eagle players from BSU throwing footballs for the kick off , and all the venues for Eagle Fun Days. 4. Friday June 10th - Sunday June 12th Vendors: a. - where? b. Allowable? 5. Friday June 10th - Bike Race a. Shutting down to one lane of traffic with only north bound traffic from 6:OOPM-9:OOPM. We will notifying Eagle Residences of the traffic issues and dates and times. 6. Saturday June 10th - Breakfast, Fun Run, Parade, Grand Marshall — Coach Dan Hawkins, his family and coaching staff, Strong Man Competition, Tractor Pull, Oyster Feed. 7. Will council be riding in Parade? 8. Vendors Permit will do ASAP. 9. Any issues or concerns council may have.