Resolution - 2005 - 05 - Authorizing Archiving Of Records - 03/08/2005
Resolution No. 05-05
AUTHORIZING ARCHIVING OF RECORDS
WHEREAS, Idaho Code Section 50-907 provides that the City Council may classify records for
purposes of retention or disposal of records, and
WHEREAS, On the 1ih day of February, 2002, the City Council did approve Resolution No. 02-
04 which sets forth a policy on keeping, storing and destroying of City records, proceedings and
documents,
NOW THEREFORE, BE IT RESOLVED by the City Council ofthe City of Eagle, Idaho, as
follows:
1. That the following documents shall be archived with the State Archives, Idaho State
Historical Society, 2205 East old penitentiary Road, Boise, Idaho, in accordance with Resolution
No. 02-04:
BOX 1 OF 14
EXHIBITS 1998:
City Council
Planning & Zoning Commission
BOX 2 OF 14
EXHIBITS 1999
Planning & Zoning Commission
BOX 3 OF 14
EXHIBITS 2002: City Council
Planning and Zoning Commission
Design Review Board
Park & Pathway Development Committee
BOX 4 OF 14
EXHIBITS 2003: City Council
Planning and Zoning Commission
Design Review Board
Park & Pathway Development Committee
BOX 5 OF 14
1988 Planning & Zoning Commission - Agendas & Minutes
1989 Planning & Zoning Commission - Agendas & Minutes
1990 Planning & Zoning Commission - Agendas & Minutes
1991 Planning & Zoning Commission - Agendas & Minutes
1993 Planning & Zoning Commission - Findings of Fact & Conclusions of Law
1994 Planning & Zoning Commission - Findings of Fact & Conclusions of Law
1993 City Council - Findings of Fact & Conclusions of Law
1994 City Council - Findings of Fact & Conclusions of Law
1995 City Council- Findings of Fact & Conclusions of Law
1980 Design Review Board - Agendas & Minutes
Pagelof3
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1981 Design Review Board - Agendas & Minutes
BOX 6 OF 14
2001 City Council- Findings of Fact & Conclusions of Law
2002 City Council - Findings of Fact & Conclusions of Law
2003 City Council- Findings of Fact & Conclusions of Law
BOX 7 OF 14
2001 Design Review Board Agendas & Minutes
2002 Design Review Board Agendas & Minutes
2003 Design Review Board Agendas & Minutes
BOX 8 OF 14
1993-1997 Design Review Board Agendas & Minutes
1998-1999 Planning & Zoning Commission Agendas & Minutes
BOX 9 OF 14
1995 Planning & Zoning Commission - Findings of Fact & Conclusions of Law
1997 City CouncillPlanning & Zoning Commission - Findings of Fact & Conclusions of Law
1998 City CouncillPlanning & Zoning Commission - Findings of Fact & Conclusions of Law
1999 City CouncillPlanning & Zoning Commission - Findings of Fact & Conclusions of Law
BOX 10 OF 14
2001 Planning & Zoning Commission - Agendas & Minutes
2002 Planning & Zoning Commission - Agendas & Minutes
2003 Planning & Zoning Commission - Agendas & Minutes
BOX 11 OF 14
2001 City Council - Agendas & Minutes
2002 City Council - Agendas & Minutes
2003 City Council - Agendas & Minutes
BOX 12 OF 14
2003 Book 1 - City CouncillPlanning & Zoning Commission - Findings of Fact & Conclusions
of Law
2003 Book 2 - City CouncilIP1anning & Zoning Commission - Findings of Fact & Conclusions
of Law
BOX 13 OF 14
2001 - Book 1 - City CouncillPlanning & Zoning Commission - Findings of Fact &
Conclusions of Law
2001 - Book 2 - City CouncillPlanning & Zoning Commission - Findings of Fact & Conclusions
of Law
2002 - Book 1 - City CouncillPlanning & Zoning Commission - Findings of Fact & Conclusions
of Law
2002 - Book 2 - City CouncillPlanning & Zoning Commission - Findings of Fact & Conclusions
of Law
Page 2 of 3
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BOX 14 OF 14
2000 - Book 1 - City CouncillPlanning & Zoning Commission - Findings of Fact & Conclusions
of Law
2000 - Book 2 - City CouncillPlanning & Zoning Commission - Findings of Fact & Conclusions
of Law
2000 - Book 3 - City CouncillPlanning & Zoning Commission - Findings of Fact & Conclusions
of Law
2. The administrative staff of the City, under the supervision of the City Clerk, is authorized to
take all necessary steps to carry out the authorization provided by this Resolution.
Dated this £tirday of March, 2005.
AT ST:
~J R{~ ~~
SHARON K. BERGMANN
CITY CLERK/TREASURER
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Page 3 of 3
K:\COUNCIL\Resolutions\draft resolutions\Resolution OS-OS,doc
SUBMIT COMPLETED TRANSFER FORM TO:
STATE ARCHIVES, Idaho State Historical Society, 2205 East Old Penitentiary Road, Boise, Idaho 83712-8250
(208) 334-2620 (phone) (208) 334-2626 (fax) swalker@Jshs.state.id.us
http://idahohistory,netlSHRAB.html (web site)
(e-mail)
TRANSFER OF RECORDS TO STATE ARCHIVES
3, ARCHIVES CODE
(State Archives Use Only)
Please Type or Print
Please attach sheets containing
additional infonnation about the folder
contents of each box, Please list
sequential box number, folder number
and/or title, inclusive date span,
Transfer only inactive records that have
a pennanent retention and are not of the
current year.
4, RESTRICTIONS
Received By (Name!ritle)
5, VOLUME I BOX NUMBER
VOLUME IN SEQUENTIAL
CUBIC FEET NUMBER
6, DESCRIPTION OF RECORDS SERIES
(Typ. ofretord. in ..ch box)
7. 8,
RECORDS ID NO. INCLUSIVE YEAR
St.,. Arebl... U.. Only DATES
FROM TO
9,
LOCATION IN
STATE ARCHIVES
10,
TRANSFER
DATE
12, DEPARTMENT CONTACT NAME (PRINT)
SHELVED
BY
DATE
3/17/6:~ ,
CHECKED
BY
DATE
14. EMAIL ADDRESS
How m.ny .ddIUon.1 archl..1
bo... are n..d.d~~
'~
STATE of IDAHO
60 AID of EDUCATION
SUBMIT COMPLETED TRANSFER FORM TO:
1. Page
ofL
ST ATE ARCHIVES, Idaho State Historical Society, 2205 East Old Penitentiary Road, Boise, Idaho 83712-8250
(208) 334-2620 (phone)
(208) 334-2626 (fax) swalkertâ>jshs.state.id.us (e-mail)
http://idahohistory.netlSHRAB.html (web site)
TRANSFER OF RECORDS TO ST ATE ARCHIVES
4, RESTRICTIONS
Please Type or Print
Please attach sheets containing
additional infonnation about the folder
contents of each box. Please list
sequential box number, folder number
and/or title, inclusive date span.
Transfer only inactive records that have
a penn anent retention and are not of the
current year.
3, ARCHIVES CODE
(State Archives Use Only)
OFFICE/DEPAR ENT AME & AD SS
GïÖC'g. Uis;¡;,ek.dd:~ ci~ zip code)
fug4, 1d '¡{3M ¿,
Received By (NamefTitle)
5. VOLUME I BOX NUMBER
VOLUME IN SEQUENTIAL
CUBIC FEET NUMBER
6. DESCRIPTION OF RECORDS SERIES
(Type of r«ordo in nch hn)
7, R,
RECORDS ID NO, INCLUSIVE YEAR
St... Archives Use Only DATES
FROM TO
9,
LOCATION IN
STATE ARCHIVES
10,
TRANSFER
DATE
11. NAME (P"... Print) &< SIGNATURE OF PERSON RELEASING RECORD
12, DEPARTMENT CONTACT NAME (PRINT)
SHELVED
BY
DATE
n.me
CHECKED
BY
DATE
sign."'re
13. TELEPHONE NUMBER
14, EMAIL ADDRESS
HDW m.ny .ddltion.1 .,chlnl
hDses .n needed??
STATE of IDAHO
BOARD of EDUCATION