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Findings - DR - 2005 - DR-141-04 - Construct A Bank/Financial Institution With Drive-Up Service BEFORE THE EAGLE DESIGN REVIEW BOARD IN THE MATTER OF AN APPLICATION FOR A DESIGN REVIEW TO CONSTRUCT A BANK! FINANCIAL INSTITUTION WITH DRIVE-UP SERVICE FOR SYRINGA BANK ) ) ) ) FINDINGS OF FACT AND CONCLUSIONS OF LAW CASE NUMBER DR-141-04 The above-entitled design review application came before the Eagle Design Review Board for their action on January 13,2005. The Eagle Design Review Board having heard and taken oral and written testimony, and having duly considered the matter, makes the following Findings of Fact and Conclusions of Law; FINDINGS OF FACT: A. PROJECT SUMMARY: Syringa Bank, represented by James G. Murray with CSHQA, is requesting design review approval to construct a 4,664-square foot bank/financial institution with three drive-up service lanes. The site is located near the northwest corner of East State Street and North Horseshoe Bend Road within the Eagle Promenade Shopping Center at 3172 East State Street. B. APPLICATION SUBMITTAL: The City of Eagle received the application for this item on December 9, 2004. C. NOTICE OF AGENCIES' REVIEW: Requests for agencies' reviews were transmitted on December 10, 2004, in accordance with the requirements of the Eagle City Code. D. HISTORY OF RELEVANT PREVIOUS ACTIONS: On February 27, 2001, the Eagle City Council approved a preliminary plat (PP-18-00) for Eagle Towne & Country Centre for this site. On February 27, 2001, the Eagle City Council approved a conditional use permit for a shopping center (CU-18-00) for this site. On February 25, 2003, the Eagle City Council approved a final plat (FP-I-03) for YES Subdivision (also known as Eagle Towne & Country Centre) for this site. On April 24, 2001, the Eagle City Council approved a Design Review application (DR-6-0l) for a master landscape plan for Eagle Towne & Country Centre for this site. E. COMPANION APPLICATIONS: CU-9-04 - Conditional use permit for a bank/financial institution with drive-up service for this site. DR-142-04 - Sign application for this building/site. Page 1 of 11 K:\Planning DeptlEagle Applications\Dr\2004\DR-141-O4 drf,doc F. COMPREHENSIVE PLAN LAND USE MAP AND ZONING MAP DESIGNATIONS: COMP PLAN ZONING LAND USE DESIGNATION DESIGNATION Existing Commercial C-3 (Highway Business Vacant lot with Eagle District) Promenade Shopping Center Proposed No Change No Change Bank facility with drive-up service North of site Commercial C-3 (Highway Business Future commercial pad site District) South of site Mixed Use MU (Mixed Use) State Highway 44 & Vacant parcel East of site City of Boise designation C-2 (Commercial) Horseshoe Bend Road & Car wash and gas station West of site Commercial C-3 (Highway Business Future Bank of America District) pad site G. DESIGN REVIEW OVERLA Y DISTRICT: Not in the DDA, TDA or CEDA. H. EXISTING SITE CHARACTERISTICS: The vacant parcel is a part of the Eagle Promenade Shopping Center, with landscape borders on the east and south boundaries. Page 2 of 11 K;\Plwming DeptlEagle Appücations\Dr\2004\DR-141-O4 drf,doc I. SITE DESIGN INFORMATION: SITE DATA PROPOSED REQ UIRED Total Acreage of Site 1.04-acres (45,302 S. F.) 0.03-acres (1300 S.F.) minimum Percentage of Site Devoted to 10 % (approx.) 92% (maximum) Building Coverage Percentage of Site Devoted to 38% (approx.) 10% (minimum) Landscaping Number of Parking Spaces 25-spaces 23-spaces, plus queue space for four cars per drive up window Front Setback (south) 57-feet 30-feet minimum (per condo of approval for CU-18-00) Rear Setback (north) 14-feet O-feet minimum Side Setback (east) 74-feet 30-feet minimum (per condo of approval for CU-18-00) Side Setback (west) 169-feet O-feet minimum J. GENERAL SITE DESIGN FEATURES: Number and Uses of Proposed Buildings: One building is proposed to be constructed for the operation of a bank facility with three (3) drive- up service lanes, two (2) with teller service and one (1) for an ATM. Height and Number of Stories of Proposed Buildings: A single story building is proposed, measuring 28'4" in height from the average ground level adjacent to the foundation to the tallest peak of the roof. Gross Floor Area of Proposed Buildings: 4,644-square feet On and Off-Site Circulation: Patrons will enter the shopping center site from one of six entrances located on State Highway 44 and Horseshoe Bend Road. The parking lot for the bank may be accessed from a drive aisle (located along the northern boundary of the bank parcel) which provides reciprocal ingress-egress access among the adjacent lots. Near the southwest corner of the building, a single drive up lane traveling east divides into three (3) lanes for the teller and ATM services located on the south side of the building. Patrons exiting the drive up service lanes enter into a drive lane to travel north and then west into the shopping center drive aisle. K. BUILDING DESIGN FEATURES: Roof: sloped roof with standing seam metal, copper color Walls: Stucco with stone wainscot WindowslDoors: mill finish aluminum, tinted glass Fasciaffrim: stucco and wood Page 3 of 11 K:\PlaJming DeptlEagle Applications\Drl2004\DR -141-04 drf,doc L. LANDSCAPING DESIGN: Retention of Existing Trees and Preservation Methods: Existing trees are located within the Eagle Promenade Shopping Center common area. These trees will remain. Tree Replacement Calculations: N/A Proposed Tree Mix (Species & Number): To be reviewed by the Design Review Board. The City Forester reviewed the proposed tree mix and recommended approval of the trees as proposed. Street Trees: Existing along State Street and Horseshoe Bend Road Maintenance Provisions and Proposed Irrigation Methods: Automatic irrigation required. Transition Zones: N/A Parking Lot Landscaping: a. Perimeter Landscaping: Continuous landscaping is proposed along the south, east, and west perimeter of the parking lot. The north perimeter of the parking lot connects to the parking lot and drive isle for the Eagle Promenade Shopping Center b. Interior Landscaping: 8% interior landscaping is required, 15% is proposed. M. TRASH ENCLOSURES: One 80-square foot trash enclosure is proposed to be located along the west side of the site. The enclosure is proposed to be constructed of CMU walls with both stucco and stone veneers to match the building's exterior. N. MECHANICAL UNITS: The applicant is proposing to use both roof mounted and ground mechanical and electrical units. The ground mounted mechanical and electrical units are proposed to be located on the east side of the building and are to be screened with landscaping (2 gal Maiden Grasses). The roof mounted mechanical units are proposed to be located within the confines of the corner towers, which will not be visible from the outside of the building. O. OUTDOOR LIGHTING: The applicant is proposing screened light standards that will match the existing light standards within the Eagle Promenade Shopping Center. A specific site and parking lot light plan showing location, height, and wattage is required to be reviewed and approved by the Zoning Administrator prior to issuance of a zoning certificate. P. SIGNAGE: No signs are proposed with this application. A separate design review application (DR-142-04) is required for the approval of any signs. Q. PUBLIC SERVICES A V AILABLE: A preliminary approval letter from the Eagle Sewer District has been received by the City. A water service approval has not been received to date. Approval of the water company having Page 4 of 11 K;\Planning DeptlEagle Applications\Dr\2004\DR-141-O4 drfdoc jurisdiction will be required prior to issuance of a building permit. R. PUBLIC USES PROPOSED: None S. PUBLIC USES SHOWN ON FUTURE ACQUISITIONS MAP: No map currently exists T. SPECIAL ON-SITE FEATURES: Areas of Critical Environmental Concern - none Evidence of Erosion - no Fish Habitat - no Floodplain-no Mature Trees - no Riparian Vegetation - no Steep Slopes - no Stream/Creek - no Unique Animal Life - no Unique Plant Life - no Unstable Soils - unknown Wildlife Habitat - no U. SUMMARY OF REVIEW OF ENVIRONMENTAL ASSESSMENT PLAN (IF REQUIRED): Not required V. AGENCY RESPONSES: The following agencies have responded and their correspondence is attached. Comments, which appear to be of special concern, are noted below: Eagle Fire Department Eagle Sewer District W. LETTERS FROM THE PUBLIC: None received to date. STAFF ANALYSIS PROVIDED WITHIN THE STAFF REPORT: A. COMPREHENSIVE PLAN PROVISIONS, WHICH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: (None) B. ZONING CODE PROVISIONS, WmCH ARE OF SPECIAL CONCERN REGARDING THIS PROPOSAL: . Section 8-2A-7 (K)(3) K. Parking Lot Landscaping: 3. Parking Lot Perimeter Landscaping: Perimeter landscaping requirements define parking areas and prevent two (2) adjacent lots from becoming one large expanse of paving. This requirement does not hinder the ability to provide vehicular access between lots. a. Provide a minimum five foot (5') wide perimeter landscaped strip between the property lines and the parking lot, and plant with a minimum of one shade tree and five (5) shrubs Page 5 of 11 K:\Planning DeptlEagle Appücations\Drl2004\DR-141-O4 drf,doc per thirty five (35) linear feet of perimeter. C. CONDITIONAL USE PERMIT (CU-18-00) SITE SPECIFIC CONDITIONS OF APPROVAL WHICH ARE OF SPECIAL CONCERN REGARDIGN THIS PROPOSAL: . The buildings shall be placed at varying angles facing the abutting road rights-of-way to alleviate any walled corridor effect. The Design Review Board shall make the determination if this plan as presented meets this requirement. . All buildings shall be set back from State Highway 44, State Highway 55 and Horseshoe Bend Road a minimum of 30-feet (not including right-of-way). . All lots and buildings shall be configured so as to screen any and all loading areas and trash enclosures from view as seen from residential uses or public roadways. . Separate Design Review Board approval of individual pad siteslbuildings is required. . Minor site modifications shall be permitted if approved as a part of any design review for the site. D. DISCUSSION: . The applicant has not proposed continuous landscaping along the perimeter of the northern boundary of the parking because this site will be integrated with the property to the north providing cross access between these parcels. Per Eagle City Code, a minimum five foot (5') wide perimeter landscaped strip is required between the property lines and the parking lot and planted with a minimum of one shade tree and five (5) shrubs per thirty five (35) linear feet of perimeter. It is staff s opinion that because this site will be integrated with the property to the north providing cross access between parcels that the applicant should not be required to provide a perimeter landscape strip along the north property boundary. Staff defers comment regarding building design and colors to the Design Review Board. . STAFF RECOMMENDATION PROVIDED WITHIN THE REPORT: Based upon the information provided to staff to date, staff recommends approval with the site specific conditions of approval and the standard conditions of approval provided within the staff report. PUBLIC MEETING OF THE BOARD: A. A meeting was held on the application before the Design Review Board on January 13,2005, at which time the Board made their decision. B. Oral testimony in opposition to this proposal was presented to the Design Review Board by no one. C. Oral testimony in favor of this proposal was presented to the Design Review Board by no one (not including the applicant/representative). BOARD DECISION: The Board voted 6 to 0 (Bowen absent) to approve DR-141-04 for a design review application to construct a Bank/financial institution with drive up for Syringa Bank, with the following staff recommended site specific conditions of approval and standard conditions of approval with text shown with strike thru to be deleted by the Board and text shown with underline to be added by Page 6 of 11 K;\Planning DeptlEagle Appücations\Drl2004\DR -141-04 drf,doc the Board. SITE SPECIFIC CONDITIONS OF APPROVAL: 1. Comply with any applicable conditions of CU-9-04 (conditional use permit) for the bank facility with drive-up service. 2. Provide a revised landscape plan showing more extensive landscape screening (more variety and a greater number of plants) along the east side of the building and on the east side of the ground mounted mechanical units so as to completely screen the units from view OR provide details of a screen wall to be used in conjunction with the 2gal Maiden grasses currently shown. The revised landscape plan and screen wall detail (if used) shall be reviewed and approved by staff and one member of the Design Review Board prior to the City issuing a zoning certificate for this site. 3. Provide a revised landscape plan showing a greater variety in plant material and a variation in height to the plant material located along the south side of the site (adjacent to State Highway 44) to more effectively screen the drive-up service lanes. The revised landscape plan shall be reviewed and approved by staff and one member of the Design Review Board prior to the City issuing a zoning certificate for this site. 4. Provide a revised landscape plan (in accordance with ECC Section 8-2A-7 (K)(3)) showing the addition of IS-shrubs (5 shrubs per 35-feet of frontage) between the parking area located along the western portion of the site and the western boundary line. The revised landscape plan shall be reviewed and approved by staff and one member of the Design Review Board prior to the City issuing a zoning certificate for this site. 5. The applicant shall be required to provide site lighting specifications (location, height, wattage, screening, etc.) for review and approval by the DesigB Review Boar-d staff prior to the city issuing a zoning certificate for this site. 6. The applicant shall be required to comply with any applicable conditions placed on this application by the City Engineer. 7. Submit payment to the City for all Engineering fees incurred for reviewing this project prior to issuance of a building permit. 8. No signs are proposed with this application. A separate design review application (DR-142-04) has been submitted for the approval of a signage for this building. The sign application shall be reviewed and approved prior to the City issuing a zoning certificate for this site. 9. All exposed roof vents shall be painted to match the color of the roof. 10. All ground mounted transformers, cable, and phone boxes (located on Pad 12) shall be screened by landscaping per Eagle City Code. 11. Provide detailed cut sheets of all site and building lighting showing the style, wattage, luminarie, and height of all light fixtures. The detailed cut sheets shall be reviewed and approved by staff prior to the City issuing a zoning certificate for this site. 12. Provide a sign plan to mitigate potential vehicle conflicts between the vehicles exiting the drive up lane with the east bound vehicles using the two-way access on the northern side of the bank facility. Details shall be submitted for review and approval by the Design Review Board prior to the City issuing a zoning certificate for this site. 13. The directional sign proposed to reduce traffic conflicts shall be redesigned as a monument sign and shall be submitted for review and approval by staff and one member of the Design Review Board prior to the City issuing a zoning certificate for this site. Page 7 of 11 K;\PlwllIing DeptlEagle Appücations\Drl2004\DR-141-O4 drf,ooc 14. Provide revised elevations showing a lowered eave on the tower supports on the four corners of the building (as indicated by the architect). The revised elevations shall reviewed and approved by staff and one member of the Design Review Board prior to the issuing a zoning certificate for this site. STANDARD CONDITIONS OF APPROVAL: 1. The applicant shall comply with all requirements of the Ada County Highway District and/or the Idaho Transportation Department, including but not limited to approval of the drainage system, curbs, gutters, streets and sidewalks. A letter of approval from the highway district having jurisdiction shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. 2. Idaho Department of Health & Welfare approval of the sewer and water facilities is required prior issuance of any building permits or Certificate of Occupancy, whichever occurs first. 3. All permits from Central District Health, Eagle Sewer District & Eagle Fire District shall be secured prior to issuance of building permit or Certificate of Occupancy, whichever occurs first. 4. Written approval of all well water for any shared or commercial well shall be obtained from the Idaho Department of Water Resources shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. 5. Unless septic tanks are permitted, wet line sewers will be required and the applicant will be required to furnish the City Engineer with a letter from the sewer entity serving the property, accepting the project for service, prior to issuance of any building permits or Certificate of Occupancy, whichever occurs rlfSt. 6. The applicant shall submit a letter from the appropriate drainage entity approving the drainage system and/or accepting said drainage; or submit a letter from a registered professional engineer certifying that all drainage shall be retained on-site prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. A copy of the construction drawing(s) shall be submitted with the letter. 7. The applicant shall submit plans and calculations prepared by a registered professional engineer to handle the satisfactory disposal of all storm drainage on the applicant's site. Drainage system plans shall be submitted to the City Engineer for review and approval prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The plans shall show how swales, or drain piping, will be developed in the drainage easements. The approved drainage system shall be constructed, or a performance bond shall be submitted to the City Clerk, prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The lot shall be so graded that all runoff runs either over the curb, or to the drainage easement and no runoff shall cross any lot line onto another lot except within a drainage easement. All design and calculations shall meet the requirements of Ada County Highway District. Construction of the storm drain disposal system shall be complete before an occupancy permit is issued. 8. No ditch, pipe or other structure or canal, for irrigation water or irrigation waste water owned by an organized irrigation district, canal company, ditch association, or other irrigation entity, shall be obstructed, routed, covered or changed in any way unless such obstruction, rerouting, covering or changing has first been approved in writing by the entity. A Registered Engineer shall certify that any ditch rerouting, piping, covering or otherwise changing the existing irrigation or waste ditch (1) has been made in such a manner that the flow of water will not be impeded or increased beyond carrying capacity of the downstream ditch; (2) will not otherwise injure any person or persons using or Page 8 of 11 K;\Planning DeptlEagle Applications\Dr\2004\DR-141-O4 drf,doc interested in such ditch or their property; and (3) satisfied the Idaho Standards for Public Works Construction. A copy of such written approval and certification shall be filed with the construction drawing and submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. 9. Street light plans shall be submitted and approved as to the location, height and wattage to the City Engineer (if applicable) prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. All construction shall comply with the City's specifications and standards. The applicant shall provide a recorded easement, acceptable to the City Engineer, for the purpose of installing and maintaining street light fixtures, conduit and wiring lying outside any dedicated public right-of-way, prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The applicant shall pay applicable street light inspection fees prior to Certificate of Occupancy. 10. Parking lot light plan shall be submitted and approved as to the location, height and wattage by the City Engineer. All construction shall comply with the City's specifications and standards. Lighting is required in the parking area and shall be properly illuminated to avoid accidents. Any lights used to illuminate the parking lot shall be so arranged as to reflect the light away from the adjoining property. 11. The parking area shall be paved and shall be maintained in good condition without holes and free of all dust, trash, weeds and other debris. 12. One set of building plans, for any non single-family residential use, shall be submitted to the Eagle Fire Department for approval. An approval letter from the Eagle Fire Department shall be submitted to the City prior to issuance of any building permits or Certificate of Occupancy, whichever occurs first. The letter shall include the following comments and minimum requirements, and any other items of concern as may be determined by the Eagle Fire Department officials: a. "The applicant has made arrangements to comply with all requirements of the Fire Department. " b. The fire hydrant locations shall be reviewed and be approved in writing by the Eagle Fire Department prior to the City Engineer signing the final plat. c. Minimum flow per hydrant shall be 1,000 gallons per minute for one and two family dwellings, 1,500 gallons per minute for dwellings having a fire area in excess of 3,600 square feet, and 1,500 gallons per minute for non-residential uses (i.e.; Commercial, Industrial, Schools, etc.). Flow rates shall inspected in accordance with all agencies having jurisdiction, and shall be verified in writing by the Eagle Fire Department prior to issuance of any building permits or certificate of Occupancy, whichever occurs first. d. The proposed fire protection system shall be reviewed and approved by the Eagle Fire Department prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 13. Any recreation area, greenbelt area or pathway area along the Boise River, Dry Creek or any other area designated by the City Councilor Eagle City Pathway/Greenbelt Committee for a path or walkway shall be approved in writing by the Eagle City Pathway/Greenbelt Committee prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 14. Conservation, recreation and river access easements (if applicable) shall be approved by the Eagle City Pathway/Greenbelt Committee and shall be shown on the final plat prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 15. The applicant shall comply with the provisions of the Eagle City Code, pertaining to floodplain and river protection regulations (if applicable) prior to issuance of a building permit or Certificate of Page 9 of 11 K:\Planning DeptlEagle Appücations\Dr\2004\DR-141-04 drf,ooc Occupancy, whichever occurs first. 16. The applicant shall obtain written approval of the development relative to the effects of the Boise River Flood Plain (if applicable) from the Corps. of Engineers prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 17. The applicant shall obtain approval of the development relative to its effects on wetlands or other natural waterways (if applicable) from the Corps. of Engineers and the Idaho Department of Water Resources and/or any other agency having jurisdiction prior to issuance of a building permit or Certificate of Occupancy, whichever occurs first. 18. Basements in the flood plain are prohibited. 19. The Americans with Disabilities Act, Uniform Building Code, Eagle City Code, and all applicable County, State and Federal Codes and Regulations shall be complied with. All design and construction shall be in accordance with all applicable City of Eagle Codes unless specifically approved by the Commission and/or Council. 20. New plans, which incorporate any required changes, shall be submitted for staff approval. Staff may elect to take those plans to the Design Review Board and/or the Planning and Zoning Commission for review and approval. 21. Any changes to the plans and specifications upon which this approval is based, other than those required by the above conditions, will require submittal of an application for modification and approval of that application prior to commencing any change. 22. Any modification of the approved design review plans, including, but not limited to building design, location and details, landscaping, parking, and circulation, must be approved prior to construction/ installation of such changes. Failure to do so may result in the requirement to modify the project to comply with the approved design review and/or result in the inability to issue a final approval for occupancy of this project. 23. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the City of Eagle of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 24. Approval of any Design Review shall expire without notice to the applicant on the date of expiration of the Design Review if construction has not started prior to that date, as stipulated in Eagle City Code (one year from the Design Review Board approval date). 25. All ground-mounted accent lighting fixtures and monument sign lighting fixtures shall be screened from view with the use of landscaping (top of the fixture shall be no higher than the surrounding landscaping). The light source itself shall otherwise be screened as provided for within Eagle City Code. 26. The City's actions on the application does not grant the applicant any appropriation of water or interference with existing water rights. The applicant indemnifies and holds the City harmless for any and all water rights, claims in any way associated with this application. CONCLUSIONS OF LAW: 1. The application for this item was received by the City of Eagle on December 9,2004. Page 10 of 11 K:\Planning DeptlEagle Appücations\Dr\2004\DR-141-O4 drf,doc 2. Requests for agencies' reviews were transmitted on December 10, 2004, in accordance with the requirements of the Eagle City Code. 3. The Board reviewed the particular facts and circumstances of this proposed design review application (DR-141-04) with regard to the Eagle City Code Title 8, Chapter 2, Article A, DR Design Review Overlay District, and based upon the information provided with the conditions required herein, concludes that the proposed design review application is in accordance with the Eagle City Code and the Eagle Comprehensive Plan. 4. Will, in fact, constitute a permitted use as established in Eagle City Code Title 8, Chapter 2, Section 3, for the C-3 (Highway Business District) zoning district. DATED this 27h day of January 2004. DESIGN REVIEW BOARD OF THE CITY OF EAGLE Ada County, Idaho ATTEST: """""""" "~"~a G LE "'" " ~~ ....... ..', ',1'... .. ~ " .." O::'\- .. Þ. l' E.. ~ ~ .. ~ ~. ~ ""'. 0 "'.0' : -. .Q,. <;;.. :f-f:t:>.: .'",-:::::: : -: 0 " \'"' f,? < : . U . Ù L'.. ,. -, : ~.. C'-.V ~..::..,,~:: ... .. '" 0...(> ..~ ~ .. ...'NCO\'.~.~ C. .." '""", ...... G '.." '#" ST Å'\: v......' '" ", "",.."." Page 11 of 11 K;\Planning DeptlEagle Applications\Drl2004\DR-141-O4 drf,doc