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Minutes - 2004 - City Council - 05/26/2004 - Regular ORJGINAl EAGLE CITY COUNCIL Minutes May 26, 2004 PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m. 1. Ada County Assessor's Office: A representative from Ada County Assessor's Office will give a report on tax updates. Marilee Fuller, Ada County Assessor's Office distributes Primary Roll Assessment Notice Summary and discusses the same. General discussion. 2. Michelle Cameron from Cable One will discuss underground cables and cable rates. Michelle Cameron was not present at the meeting. 3. Larry Sale with Ada County Highway District will give an update on potential Park and Ride locations. Larry Sale introduces Katherine Sanchez who will give Council an update on the Park and Ride program. Distributes information on the locations and discusses the same. General discussion. A rezone would be required for the Park and Ride at State Street and Highway 44 and we would also ask for a joint application. Larry Sale: Discussion on reducing the speed limit on West State Street from 45 mph to 35 mph. 3. City Engineer Report: Vern Brewer, Holladay Engineering, distributes a report on the Eagle pathway progress and discusses the same. Bridges and completed, the rails are on; the path asphalt has been completed. Discussion on the completion of the fences. Discussion on the Eagle Road underpass. General discussion. Discussion water service at Hill Road Park. 4. City Clerkffreasurer Report: Discussion on agenda items for the Joint Meeting with ACHD on June 1st. Discussion on pot holes within the City. Discussion Mayor and Council being in the Fun Days Parade. 6. City Attorney Report: We have been working on personnel manual issues and water issues. Mayor and Council's Report: Moved to the end of the Agenda Zoning Administrator's Report: Moved to the end of the Agenda REGULAR COUNCIL AGENDA: 7:30 p.m. 1. CALL TO ORDER: Mayor Merrill calls the meeting to order at 7:35 p.m. 2. ROLL CALL: BASTIAN, SEDLACEK, GUERBER, NORDSTROM. Nordstrom is absent. A quorum is present. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT: Christen Fry, I'm here on behalf of my mother, Debbie Small. Reads a letter about the Sno Shack from her mother, Debbie Small. Distributes a copy of the letter just read. General discussion. Tom Holdridge, I don't live in Eagle. In 1996 I applied for a City Liquor License and my request has just been granted. I am trying to place this license in the City of Eagle. I have experience in the restaurant business. Discussion on how long it takes to open a business within the City. Requesting that the time process on a conditional use permit be shortened. My partner and I are thinking of a night club/sports bar. General discussion. Mr. Holdridge to work with the City Attorney and Staff. 5. CONSENT AGENDA: . Consent Agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Mayor, a Councilmember, member of City Staff, or a citizen requests an item to be removed Page 1 K:\COUNCIL\MlNUTESITemporary Minutes Work Area\CC-O5-26-04mio.doc from the Consent Agenda for discussion. Items removed from the Consent Agenda will be placed on the Regular Agenda in a sequence determined by the Rules of Order. . Any item on the Consent Agenda which contains written Conditions of Approval from the City of Eagle City Staff, Planning & Zoning Commission, or Design Review Board shall be adopted as part of the City Council's Consent Agenda approval motion unless specifically stated otherwise. A. Claims Against the City. B. DR-11-04 - BanklFinancial Institution with Drive-up Service within Eaele Promenade - Jones Lane LaSalle: Jones Lang LaSalle, represented by Donna Williamson with Gensler Architects, is requesting design review approval to construct a 4,780-square foot bank facility with three (3) drive up service lanes for Bank of America. The site is located within Eagle Promenade (formerly Eagle Towne and Country Centre) on the north side of East State Street approximately 350-feet west of Horseshoe Bend Road at 3144 East State Street. (WEV) C. DR-12-04 - Two Buildine Wall Siens. One Monument Sien. and Three Directional Siens for Bank of America - Jones Lane LaSalle: Jones Lang LaSalle, represented by Donna Williamson with Gensler Architects, is requesting design review approval to construct two (2) halo illuminated building wall signs, one (1) monument sign, and three (3) directional monument signs for the Bank of America. The site is located within Eagle Promenade (formerly Eagle Towne and Country Centre) on the north side of East State Street approximately 350-feet west of Horseshoe Bend Road at 3144 East State Street. (WEV) D. Open Container Permit application: Land Consultants Inc. is requesting an open container permit for June With and June 11 th from 4:00 p.m. until 10:00 p.rn. They have submitted the appropriate fees and have obtained approval from the Ada County Sheriffs Office. (SKB) E. Open Container Permit application: Smoky Mountain Pizza & Pasta is requesting an open container permit for June 10th from 4:00 p.m. until midnight, June 11th from 11:00 a.m. until 1:00 a.m., and June 12th from 11:00 a.m. until 1:00 a.m. They have submitted the appropriate fees and have obtained approval from the Ada County Sheriffs Office. (SKB) F. Open Container Permit application: Eagle Fire Department is requesting an open container permit for June 12th from 3:00 p.m. until 11:00 p.m. They have submitted the appropriate fees and have obtained approval from the Ada County Sheriffs Office. (SKB) G. Open Container Permit application: daVinci's is requesting an open container permit for June 12th from 10:00 a.m. until 6:00 p.m. They have submitted the appropriate fees and have obtained approval from the Ada County Sheriffs Office. (SKB) H. Minutes of May 11,2004 special meeting. I. Minutes of May 11, 2004 meeting. J. Open Container Permit application: Eagle Rodeo Inc., is requesting an open container permit for June 3rd from 6:00 p.m. until midnight, June 4th from 5:30 p.m. until midnight, and June 5th from noon until midnight. They have submitted the appropriate fees and have obtained approval from the Ada County Sheriff s Office. (SKB) Page 2 K:\COUNCIL\MlNUTESITemporary Minutes Work Area\CC-O5-26-04mio.doc Bastian moves to remove Item SH from the Consent Agenda. Seconded by Guerber. ALL AYES: MOTION CARRIES.................. Bastian moves to approve the Consent Agenda as amended. Seconded by Sedlacek. Bastian: AYE: Sedlacek AYE: Guerber: AYE: ALL AYES: MOTION CARRIES......... 5H. Minutes of May 11. 2004 special meetine. Bastian: The times indicated for the meeting to be called to order should be 5:35 p.m. not 6:35 p.m. Bastian moves to approve the Minutes of May 11, 2004 with the time for the meeting to be called to order at 5:35 p.m. Seconded by Sedlacek. ALL A YES: MOTION CARRIES.. .. .... ... Mayor: I would like to have a motion to rearrange the Agenda. Move New Business A and second New Business B which would be DR-6S-O4 Discussion of fire station by Bill Vaughan to after Unfinished Business. So moved by Sedlacek. Seconded by Bastian. ALL A YES: MOTION CARRIES......... Sedlacek moves to add to the Agenda as New Business, Item #9C Approval of the Contract for the 4th of July Celebration. Seconded by Bastian. ALL A YES: MOTION CARRIES............. 6. PROCLAMATIONS & RESOLUTIONS: None 7. FINAL PLATS: None 8. PUBLIC HEARINGS: None 9. UNFINISHED BUSINESS: A. DR-I0-04 - Modification to Two Monument Siens and a Buildine Wall Sien for Jackson's Convenience Store - Jackson's Food Store: Jackson's Food Store, represented by Roger Huber with Young Electric Sign Company, is requesting design review approval to modify two (2) monument signs and replacing the existing building wall sign. The site is located on the northwest corner of West State Street and Eagle Road. This item was continued from the May 11,2004 meeting. WEV) Mayor introduces the issue. Overheads displayed of the Jackson's Food Store signage and general discussion on the sign colors. Guerber moves to approve the white background and white numbers. Seconded by Sedlacek. ALL AYES: MOTION CARRIES...................... Further discussion. Sedlacek moves to reconsider. Seconded by Bastian. ALL A YES: MOTION CARRIES........... Sedlacek moves to allow the white background and yellow background behind the letters as originally proposed. Seconded by Bastian. ALL A YES: MOTION CARRIES............... B. Proposal by Lori Swanson. the PTO President at Eaele Hills Elementary. to place a sien on municipal property. in Friendship Park. Mayor introduces the issue. Page 3 K:\COUNCIL\MlNUTESITemporary Minutes Work Area\CC-OS-26-04mio.doc Lori Swanson distributes information on the reader board sign and discusses the same. Zoning Administrator Vaughan: The sign has not been before Design Review. Bastian moves to allow the Eagle Hills Elementary to move a rock sign onto City property and place a reader board on school property with the design and colors to be approved by the Design Review Board. Seconded by Sedlacek. Discussion. TWO A YES: ONE ABSTAIN: MOTION CARRIES................. C. Review of proposed chanees to the personnel manual. (SEB) Mayor introduces the issue. City Attorney Buxton: Discusses the proposed Maternity and Paternity Leave. Discussion Alternative Dispute Resolution. Bastian moves to have the City Attorney bring the proposed changes to the personnel manual back at the June 8, 2004 City Council meeting in a Resolution form. Seconded by Guerber. ALL AYES: MOTION CARRIES................. D. Discussion of infrastructure for area of impact. (VB or NBS) Mayor introduces the issue. Vern Brewer, Holladay Engineering, distributes a Memorandum on Expanded Water Service Area and a map and discusses the same. General discussion. Sedlacek moves to move New Business Item #10B up for discussion as the next item. Seconded by Bastian. ALL AYES: MOTION CARRElS.................... lOB. DR-6S-O4 Staff Level Review with City Council final approval- Eaele Firehouse Community and Arts Center. Mayor introduces the issue. Rob Griner, 2440 Park Lane, I represent Mark Priddy tonight, a couple of years ago Mark Purdi bought the old Baptist Church with the idea of having a community center. He has also purchased the old fire station. The vision that Mark has is that they want to give back to the community. We have been in discussion with Tri City Meats about the purchase of that property and also the old Chevron Station at the corner of State Street and Eagle Road. The fire station would be a community and art center. Part of this would be a ballet company, a karate studio and some other commercial businesses. We are asking for approval to continue with the remodeling of the fire station. General discussion. Zoning Administrator Vaughan: The question before you tonight is how do we move forward? Discussion on the time line. General discussion. Review of the DR Application. Further general discussion. City Attorney Buxton: If you look on Page 2 the top #3 on the Site Specific Conditions of approval, one thing that I think gives incentive to the applicant to get this done is that we have put into this that the City can revoke all occupancy permits in this document. In the past we have interpreted people violating any conditions of approval to allow us to revoke occupancy or building permits. In this situation I feel strongly that it is in here. I would like to have the applicant agree on the record that they would not consent such a revocation if they do not do what they are supposed to do under this document. Rob Griner: It is certainly our goal to be in the community a long time. Mark and Janet Priddy's goal is to build this center in the city and make it a long term project. They are not in it for a Page 4 K:\COUNCIL\MlNUTESITemporary Minutes Work Area\CC-05-26-04mio.doc year or two year they are in it for 20 or 30 years. They want to make it a community center. We are willing to put up surety bonds. Further discussion. Zoning Administrator Vaughan: I would like to have a motion to authorize the staff to issue a building permit for the interior construction so it can be started and have a condition that a final review be brought back to you at your next meeting. So moved by Bastian. Seconded by Guerber. ALL A YES: MOTION CARRIES........... Discussion on the kitchen facility at the Baptist Church. They would like to do a deli retail business. This would be a change of use for the Church facility. General discussion. lO.A. Review and action on proposal to repair tennis court at Friendship Park. (NM) Mayor introduces the issue. General discussion. Council directs the City Attorney, Mayor and Staff to look at the warranty and talk to Idaho Sport Court about the problems. Guerber moves to continue the sports court discussion until the June 8, 2004 City Council meeting. Seconded by Sedlacek. ALL A YES: MOTION CARRIES............... 9E. Review and action on bids for street lieht repairs on State Street. (NM) Mayor introduces the issue. General discussion on the proposals for repairs. Bastian moves to approve Bright Ideas bid for the repair of the electrical wiring for the street lights not to exceed the amount of $5,210.00. Seconded by Sedlacek. Bastian: AYE: Sedlacek: AYE: Guerber: AYE: ALL AYES: MOTION CARRIES.................... 9F. Review of cost and funds available for addine a hazardous materials collection proeram in Eaele. Staff is requesting this item be continued to the next regular meeting. (SKB) Mayor introduces the issue. Guerber moves to continue the hazardous materials collection program to the June 8, 2004 City Council meeting. Seconded by Bastian. ALL AYES: MOTION CARRIES............. Zoninl! Administrator's Report: Reports on new proposal for Laguna Pointe. General discussion. we. Approval of the Contract for the 4th of July Celebration. Mayor introduces the issue. General discussion. Bastian moves to approve the contract with Fireworks & Stage FX America in the amount of $5,000.00. Seconded by Guerber. Sedlacek: AYE: Bastian: AYE: Guerber: AYE: ALL AYES: MOTION CARRIES...................... 11. EXECUTIVE SESSION: A. Personnel Issues: I. e. §67-2345 (a) and (b) B. Pending or threatened litigation: I.e. § 67-2345(f) PageS K:\COUNCIL\MlNUTESITemponuy Minutes Work Area\CC-oS-26-04min.doc City Attorney Buxton: We do not need an Executive Session on personnel issues. Sedlacek moves to go into Executive Session for the discussion on pending or threatened litigation. Seconded by Guerber. ALL A YES: MOTION CARRIES............... Council discusses threatened and pending litigation. Council leaves Executive Session at 10: 10 p.m. Mayor and Council's Report: Sedlacek: I would like to be registered for the Weapons of Mass Destruction and Terrorism on June 15, 2004. Mayor also would like to be registered. Discussion on the letter received from Ada County in regards to the expansion area. Mayor: Discussion on ACHD's proposal for Land Use/Transportation Plan. General discussion. Guerber: Received a complaint on the property at the NE Corner of 1 st Street that Tom Wilson needs to look at. Bastian: I did not attend the Library Board meeting or the Design Review Meeting as I was campaigning. Sedlacek: Mr. Moser with the Sewer District is trying to figure out where the Sewer District figures into the area of impact with Star and Eagle. The Seniors have a raffle in conjunction with Eagle Fun Days. They are still discussing what they want to do with their cover for the Van. Cliff Marks is the new director of the Economic Development Committee. Nichole will do a presentation to the Chamber of Commerce on the impact area development. Discussion on the meeting with the Ada County Commissioners on the impact area expansion. Mayor: I've attended the Treasure Valley Partnership meeting and the Compass meeting. I met with the Ministers in Eagle on President Bush's Faith Based Initiative. Provides an overview of the projects they would like to pursue. 11. ADJOURNMENT: Guerber moves to adjourn. Seconded by Sedlacek. ALL AYE: MOTION CARRIES... Hearing no further business, the Council meeting adjourned at 11 :00 p.m. Respectfully submitted: ....UII"", ,., F b 'Ir ,.' ...1 0 ~"'^ ',#. ~. ~ ~...".... V.( "#. If () ..- .. ~ ~ " .. ~\' OR,ot» ... ~ :t I ..9 ~ . . E Iv ~: : * . -.- : * : . . . . : \~ SEAL f: : \ ..'('0 <) 'e" 0 ~ ~~» ..J\>þo~,\";\:.' ~ :- ~, -1 ........, \"0- ...." "" '/'13 0 F \--:-) ~...." """'11 II II""" SHAR. N K. BERGMANN CITY CLERKffREAS URER APPROVED: Page 6 K:\COUNCIL\MlNUTESITemporary Minutes Work Area\CC-O5-2f>.04min.doc 80 0 A 0 0 A X 10'-0" HINGED DOOR W/ CLEAR LEXAN 1 -%() 1()\ Eagle Dills ,. )\ Elementary STUDENTS WELCOME BACK YELLOW VINYL #3650-15 S/F NON ILLUM. MONUMENT DISPLAY 1/2" =1'-0" MFR. & INSTALL (1) NON ILLUMINATED MONUMENT DISPLAY. CABINET TO BE SHEET METAL PAINTED BLUE TO MATCH VINYL #3650-17. BKGD. TO BE SHEET METAL TO BE PAINTED WHITE W/ VINYL OVERLAY. HINGED DOOR W! CLEAR LEXAN. COPY "EAGLE HILLS ELEMENTARY/ HORSE LOGO" TO BE VIVID BLUE VINYL #3650-17. BKGD. TO BE YELLOW VINYL #3650-15. 3 LINES OF 6" READER TRACK W/ HINGED DOOR. COPY "650" TO BE YELLOW VINYL #3650-15. 3.13M -Q (-)--)Vc2;, 5/26/2004 City of Eagle Primary Roll Assessment Notice Summary As of 5/24/2004 2004 2003 Citv of Eagle Total Total City of Eagle Market Value 1,644,522,900 1,444,919,900 Total City of Eagle Taxable Value 1,422,404,357 1,239,504,218 (taxable values exclude HOE & Urban Renewal) Residential Market Value Residential Parcel Count (residential includes farms & manufactured homes) Commercial Market Value Commercial Parcel Count (commercial includes personal property) Comparison of Previous Year New Construction Residential (including manufactured) New Residential Count Commercial (including remodels) New Commercial Count New Subs/Change Status Residential 1,431,110,000 1,266,499,100 7,186 6,827 Commercial 213,412,900 919 New Construction 137, 558, 800 84,183,200 374 19,486,100 47 34,189,500 178,420,800 878 143,635,264 80,068,674 392 17,260,800 29 45,830,900 Increase Estimates value increase of existing residential improved properties 3.66% average 12.37% average 2.26% median 9.21% median value increase for existing commercial improved properties Residential Property Tax Burden Commercial Property Tax Burden 11.29% averaoe 2.56% median % Change 2003-04 13.81 % 14.76% 13.00% 5.26% 19.61 % 4.67% -4.23% 5.14% -4.59% 12.89% 62.07% -25.40% 2003 2002 84.06% 82.87% 15.94% 17.13% (Operating Property & Sub Roll Included in calculation) Assessment Not Assessment Notices Assessment Notice Mailing Date' 5/28/20041 5/27/20031 Holladay Engineering Co. MEMORANDUM May 26, 2004 Vern, 32 N. Main PO Box 235 Payette, ID 83661 I Phone: (208) 642-3304 Fax: (208) 642-2159 hec@hoiiadayengineering.com Re: Eagle Pathway Progress Report Bridges, the bridges are completed, the rails are on as of last Friday Path Surface, Paradise Construction completed the installation of the 3/4 minus last Wednesday Merrill Park Asphalt, this was installed last Thursday, Fences, Kirt McWilliams Fencing should complete the Dater fence the first part of next week, I will have him off the project for Eagle Fun Days Charlie Wood has not constructed his fence as of yet, the city is obligated for labor, about $1.00 per foot, approximately $1800. Eagle Road Underpass, preliminary plans should be completed Tuesday or Wednesday of next week. Signage, the parks and pathways committee should be working on some no trespassing signs for the pathway, these need installed soon as possible. Culvert, the 12 inch culvert purchased for the path was not used because of the culvert placed by Dry Creek Canal Company. This culvert was used for the temporary crossing on the ITD property and is not returnable. It is recommended that this culvert be stored for possible use for future paths. Precission Fencing has 3 to 4 gallon of oil left from the bridge rub rails. He has offered to let the City purchase this for $50.00. The oil is not available around this area. This oil could be used on existing rails for maintenance. Holladay Engineering needs a yes or no to purchase the oil. Ballantyne Canal Company, Holladay Engineering will prepare a letter for Tom Ricks stating that the conditions of the letter of understanding have been met. WATER • WASTEWATER • SDLID WASTE • PUBLIC UTILITIES • STRUCTURES •. PLANNING • STUDIES Ada County Highway District Park & Ride Lot -- City of Eagle ACHD Project No. 704039 Selection Process cc 5.1,26-og COMMUIERIDE ACHD and the City of Eagle partnered to facilitate the location selection process. Input from both entities was solicited to determine the final sites. Eight potential sites were initially identified; four sites were eliminated leaving four potential sites to be investigated further. Site visits of the remaining four sites were conducted and conceptual layouts were created to review the individual site design elements. A decision matrix was developed and utilized to systematically evaluate the sites. In accordance with the decision matrix, the final sites selected by ACHD staff were (1) E. Highway 44 and S. Edgewood Road and (2) W. State Street & W. Highway 44. Ownership of the E. Highway 44 and S. Edgewood Road site is currently being researched. The W. State Street & W. Highway 44 site is currently owned by the City of Eagle. Selected Sites E. Highway 44 & S. Edgewood Road • 50 vehicles +.2 ADA • Total Area: Approximately 28,900 SF (0.66 Acre) o Paved Area: Approximately 18,800 SF (0.43 Acre) o Required Interior Landscape: Approximately 1,500 SF • One Way Drive Aisle • Good Future Bus Access • Property Owner: Researching W. State Street & W. Highway 44 • 22 vehicles + 2 ADA • Total Area: Approximately 18,000 SF (0.41 Acre) o Paved Area: Approximately 10,500 SF (0.24 Acre) o Required Interior Landscape: Approximately 850 SF • Partnering Opportunity with City of Eagle to Provide Additional Landscaping at Gateway • Possible Bus Turnaround in Ballantyne Road Right of Way • Property Owner: City of Eagle • Rezoning Required Doherty & Associates, Inc. 5/26/2004 Eagle City Council Meeting Ada County Highway District Park & Ride Lot — City of Eagle ACHD Project No. 704039 Rejected Sites 431,... ComminERwE E. Hill Road & N. Highway 55 • Site is Currently Used for Highway 55 Drainage • Site is Much Lower than Surrounding Property and Could Require Significant Fill to Achieve Positive Drainage • Mitigation Required for Drainage and Possibly Wetland Vegetation • Limited Opportunity to Capture East/West Commuters • Security Concerns due to Large Berm Surrounding Site • Property Owner: ITD • Rezoning Required E. Highway 44 & E. Riverside Street • Large Irrigation Canal Requires Costly Infrastructure • Possible Wetland Vegetation • Limited Location for Expansion • Located within 0.2% Annual Chance Flood Hazard Zone • Mitigation Required for Irrigation Canal and Possibly Wetland Vegetation • Property Owner: GO Ranches, Inc. • Subdivision and Rezoning Required • Poor Future Bus Access (NDoherty & Associates, Inc. 5/26/2004 Eagle City Council Meeting III SALE: , „ = 60' E. HIGHWAY 44 & S. EDGEWOOD R ONE WAY DRNE AISLE 40, LANDSCAPE L, PARCEL LINE ----ROAD INE ROAD EDGE NOTES: FR MAD & LOT ONES ARE AN TO NIN! SIT CORRELATE D E AERAS P. OTOIRECTLDY 50 SPACES + 2 - - ALIBLE APPROXIMATELY 18800 SF IPPROwMAit1Y 1500 S INTERIOR LANDSCAPE REQUIRED 1500 SF INTERIOR LANDY SAPPROXIMATELC PROVIDED • LIQ P�< & RIDE 05/10/04 TREES r ricuR McGRATH RQ• A DOHERTY & ASSOCIATES, INC. SCALE: 1" = 50' LANDSCAPE PARCEL LINE ROAD EDGE NOTES: 1. ROAD & LOT LINES ARE FROM ACRD GIS SYSTEM AND DO NOT CORRELATE DIRECTLY TO THE AERIAL PHOTO 2. PARCEL LINE FOR THIS SITE WAS DRAWN IN BECAUSE SITE IS A PORTION OF 2 PRIVATELY OWNED PARCELS AND ACHD RIGHT OF WAY W. STATE ST & W. HIGHWAY 44 ;..n.► • tiR7fikwA+Mr. 22 SPACES + 2 ACCESSIBLE APPROXIMATELY 10500 SF (0.24 ACRES) PAVED AREA APPROXIMATELY 850 SF INTERIOR LANDSCAPE REQUIRED APPROXIMATELY 850 SF INTERIOR LANDSCAPE PROVIDED • • •DRAINAGE • • N BALLANTYNE RD ImRIKetE r 4(�' SHELTER THIS AREA IS ACHD ROW. COULD IT BE USED FOR ADDOIONAL DRAINAGE OR PARKING? aRAINUIGE • .... .v . , N. NI ♦ w I \ILJL CITY OF EAGLE U4/ Ld/ U4 UIJfICr\ ., .. _ 7