Minutes - 2004 - City Council - 05/26/2004 - Regular
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EAGLE CITY COUNCIL
Minutes
May 26, 2004
PRE-COUNCIL AGENDA: 6:30 p.m. - 7:30 p.m.
1. Ada County Assessor's Office: A representative from Ada County Assessor's Office will
give a report on tax updates. Marilee Fuller, Ada County Assessor's Office distributes Primary
Roll Assessment Notice Summary and discusses the same. General discussion.
2. Michelle Cameron from Cable One will discuss underground cables and cable rates. Michelle
Cameron was not present at the meeting.
3. Larry Sale with Ada County Highway District will give an update on potential Park and Ride
locations. Larry Sale introduces Katherine Sanchez who will give Council an update on the Park
and Ride program. Distributes information on the locations and discusses the same. General
discussion. A rezone would be required for the Park and Ride at State Street and Highway 44
and we would also ask for a joint application.
Larry Sale: Discussion on reducing the speed limit on West State Street from 45 mph to 35 mph.
3. City Engineer Report: Vern Brewer, Holladay Engineering, distributes a report on the Eagle
pathway progress and discusses the same. Bridges and completed, the rails are on; the path
asphalt has been completed. Discussion on the completion of the fences. Discussion on the
Eagle Road underpass. General discussion.
Discussion water service at Hill Road Park.
4. City Clerkffreasurer Report: Discussion on agenda items for the Joint Meeting with ACHD
on June 1st. Discussion on pot holes within the City. Discussion Mayor and Council being in the
Fun Days Parade.
6. City Attorney Report: We have been working on personnel manual issues and water issues.
Mayor and Council's Report: Moved to the end of the Agenda
Zoning Administrator's Report: Moved to the end of the Agenda
REGULAR COUNCIL AGENDA: 7:30 p.m.
1. CALL TO ORDER: Mayor Merrill calls the meeting to order at 7:35 p.m.
2. ROLL CALL: BASTIAN, SEDLACEK, GUERBER, NORDSTROM. Nordstrom is absent.
A quorum is present.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENT: Christen Fry, I'm here on behalf of my mother, Debbie Small.
Reads a letter about the Sno Shack from her mother, Debbie Small. Distributes a copy of the
letter just read. General discussion.
Tom Holdridge, I don't live in Eagle. In 1996 I applied for a City Liquor License and my request
has just been granted. I am trying to place this license in the City of Eagle. I have experience in
the restaurant business. Discussion on how long it takes to open a business within the City.
Requesting that the time process on a conditional use permit be shortened. My partner and I are
thinking of a night club/sports bar. General discussion. Mr. Holdridge to work with the City
Attorney and Staff.
5. CONSENT AGENDA:
. Consent Agenda items are considered to be routine and are acted on with one
motion. There will be no separate discussion on these items unless the Mayor, a
Councilmember, member of City Staff, or a citizen requests an item to be removed
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from the Consent Agenda for discussion. Items removed from the Consent Agenda
will be placed on the Regular Agenda in a sequence determined by the Rules of
Order.
. Any item on the Consent Agenda which contains written Conditions of Approval
from the City of Eagle City Staff, Planning & Zoning Commission, or Design
Review Board shall be adopted as part of the City Council's Consent Agenda
approval motion unless specifically stated otherwise.
A. Claims Against the City.
B. DR-11-04 - BanklFinancial Institution with Drive-up Service within Eaele
Promenade - Jones Lane LaSalle: Jones Lang LaSalle, represented by Donna
Williamson with Gensler Architects, is requesting design review approval to
construct a 4,780-square foot bank facility with three (3) drive up service lanes
for Bank of America. The site is located within Eagle Promenade (formerly
Eagle Towne and Country Centre) on the north side of East State Street
approximately 350-feet west of Horseshoe Bend Road at 3144 East State Street.
(WEV)
C. DR-12-04 - Two Buildine Wall Siens. One Monument Sien. and Three
Directional Siens for Bank of America - Jones Lane LaSalle: Jones Lang
LaSalle, represented by Donna Williamson with Gensler Architects, is
requesting design review approval to construct two (2) halo illuminated building
wall signs, one (1) monument sign, and three (3) directional monument signs for
the Bank of America. The site is located within Eagle Promenade (formerly
Eagle Towne and Country Centre) on the north side of East State Street
approximately 350-feet west of Horseshoe Bend Road at 3144 East State Street.
(WEV)
D. Open Container Permit application: Land Consultants Inc. is requesting an
open container permit for June With and June 11 th from 4:00 p.m. until 10:00 p.rn.
They have submitted the appropriate fees and have obtained approval from the
Ada County Sheriffs Office. (SKB)
E. Open Container Permit application: Smoky Mountain Pizza & Pasta is
requesting an open container permit for June 10th from 4:00 p.m. until midnight,
June 11th from 11:00 a.m. until 1:00 a.m., and June 12th from 11:00 a.m. until
1:00 a.m. They have submitted the appropriate fees and have obtained approval
from the Ada County Sheriffs Office. (SKB)
F. Open Container Permit application: Eagle Fire Department is requesting an
open container permit for June 12th from 3:00 p.m. until 11:00 p.m. They have
submitted the appropriate fees and have obtained approval from the Ada County
Sheriffs Office. (SKB)
G. Open Container Permit application: daVinci's is requesting an open container
permit for June 12th from 10:00 a.m. until 6:00 p.m. They have submitted the
appropriate fees and have obtained approval from the Ada County Sheriffs
Office. (SKB)
H. Minutes of May 11,2004 special meeting.
I. Minutes of May 11, 2004 meeting.
J. Open Container Permit application: Eagle Rodeo Inc., is requesting an open
container permit for June 3rd from 6:00 p.m. until midnight, June 4th from 5:30
p.m. until midnight, and June 5th from noon until midnight. They have submitted
the appropriate fees and have obtained approval from the Ada County Sheriff s
Office. (SKB)
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Bastian moves to remove Item SH from the Consent Agenda. Seconded by Guerber. ALL
AYES: MOTION CARRIES..................
Bastian moves to approve the Consent Agenda as amended. Seconded by Sedlacek.
Bastian: AYE: Sedlacek AYE: Guerber: AYE: ALL AYES: MOTION CARRIES.........
5H. Minutes of May 11. 2004 special meetine.
Bastian: The times indicated for the meeting to be called to order should be 5:35 p.m. not 6:35
p.m.
Bastian moves to approve the Minutes of May 11, 2004 with the time for the meeting to be
called to order at 5:35 p.m. Seconded by Sedlacek. ALL A YES: MOTION
CARRIES.. .. .... ...
Mayor: I would like to have a motion to rearrange the Agenda. Move New Business A and
second New Business B which would be DR-6S-O4 Discussion of fire station by Bill
Vaughan to after Unfinished Business.
So moved by Sedlacek. Seconded by Bastian. ALL A YES: MOTION CARRIES.........
Sedlacek moves to add to the Agenda as New Business, Item #9C Approval of the Contract
for the 4th of July Celebration. Seconded by Bastian. ALL A YES: MOTION
CARRIES.............
6. PROCLAMATIONS & RESOLUTIONS: None
7. FINAL PLATS: None
8. PUBLIC HEARINGS: None
9. UNFINISHED BUSINESS:
A. DR-I0-04 - Modification to Two Monument Siens and a Buildine Wall Sien for
Jackson's Convenience Store - Jackson's Food Store: Jackson's Food Store, represented by
Roger Huber with Young Electric Sign Company, is requesting design review approval to modify
two (2) monument signs and replacing the existing building wall sign. The site is located on the
northwest corner of West State Street and Eagle Road. This item was continued from the May
11,2004 meeting. WEV)
Mayor introduces the issue.
Overheads displayed of the Jackson's Food Store signage and general discussion on the sign
colors.
Guerber moves to approve the white background and white numbers. Seconded by
Sedlacek. ALL AYES: MOTION CARRIES......................
Further discussion.
Sedlacek moves to reconsider. Seconded by Bastian. ALL A YES: MOTION
CARRIES...........
Sedlacek moves to allow the white background and yellow background behind the letters as
originally proposed. Seconded by Bastian. ALL A YES: MOTION CARRIES...............
B. Proposal by Lori Swanson. the PTO President at Eaele Hills Elementary. to place a sien
on municipal property. in Friendship Park.
Mayor introduces the issue.
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Lori Swanson distributes information on the reader board sign and discusses the same.
Zoning Administrator Vaughan: The sign has not been before Design Review.
Bastian moves to allow the Eagle Hills Elementary to move a rock sign onto City property
and place a reader board on school property with the design and colors to be approved by
the Design Review Board. Seconded by Sedlacek. Discussion. TWO A YES: ONE
ABSTAIN: MOTION CARRIES.................
C. Review of proposed chanees to the personnel manual. (SEB)
Mayor introduces the issue.
City Attorney Buxton: Discusses the proposed Maternity and Paternity Leave. Discussion
Alternative Dispute Resolution.
Bastian moves to have the City Attorney bring the proposed changes to the personnel
manual back at the June 8, 2004 City Council meeting in a Resolution form. Seconded by
Guerber. ALL AYES: MOTION CARRIES.................
D. Discussion of infrastructure for area of impact. (VB or NBS)
Mayor introduces the issue.
Vern Brewer, Holladay Engineering, distributes a Memorandum on Expanded Water Service
Area and a map and discusses the same. General discussion.
Sedlacek moves to move New Business Item #10B up for discussion as the next item.
Seconded by Bastian. ALL AYES: MOTION CARRElS....................
lOB. DR-6S-O4 Staff Level Review with City Council final approval- Eaele Firehouse
Community and Arts Center.
Mayor introduces the issue.
Rob Griner, 2440 Park Lane, I represent Mark Priddy tonight, a couple of years ago Mark Purdi
bought the old Baptist Church with the idea of having a community center. He has also
purchased the old fire station. The vision that Mark has is that they want to give back to the
community. We have been in discussion with Tri City Meats about the purchase of that property
and also the old Chevron Station at the corner of State Street and Eagle Road. The fire station
would be a community and art center. Part of this would be a ballet company, a karate studio and
some other commercial businesses. We are asking for approval to continue with the remodeling
of the fire station. General discussion.
Zoning Administrator Vaughan: The question before you tonight is how do we move forward?
Discussion on the time line. General discussion. Review of the DR Application.
Further general discussion.
City Attorney Buxton: If you look on Page 2 the top #3 on the Site Specific Conditions of
approval, one thing that I think gives incentive to the applicant to get this done is that we have
put into this that the City can revoke all occupancy permits in this document. In the past we have
interpreted people violating any conditions of approval to allow us to revoke occupancy or
building permits. In this situation I feel strongly that it is in here. I would like to have the
applicant agree on the record that they would not consent such a revocation if they do not do
what they are supposed to do under this document.
Rob Griner: It is certainly our goal to be in the community a long time. Mark and Janet Priddy's
goal is to build this center in the city and make it a long term project. They are not in it for a
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year or two year they are in it for 20 or 30 years. They want to make it a community center. We
are willing to put up surety bonds.
Further discussion.
Zoning Administrator Vaughan: I would like to have a motion to authorize the staff to
issue a building permit for the interior construction so it can be started and have a
condition that a final review be brought back to you at your next meeting.
So moved by Bastian. Seconded by Guerber. ALL A YES: MOTION CARRIES...........
Discussion on the kitchen facility at the Baptist Church. They would like to do a deli retail
business. This would be a change of use for the Church facility. General discussion.
lO.A. Review and action on proposal to repair tennis court at Friendship Park. (NM)
Mayor introduces the issue.
General discussion.
Council directs the City Attorney, Mayor and Staff to look at the warranty and talk to Idaho
Sport Court about the problems.
Guerber moves to continue the sports court discussion until the June 8, 2004 City Council
meeting. Seconded by Sedlacek. ALL A YES: MOTION CARRIES...............
9E. Review and action on bids for street lieht repairs on State Street. (NM)
Mayor introduces the issue.
General discussion on the proposals for repairs.
Bastian moves to approve Bright Ideas bid for the repair of the electrical wiring for the
street lights not to exceed the amount of $5,210.00. Seconded by Sedlacek. Bastian: AYE:
Sedlacek: AYE: Guerber: AYE: ALL AYES: MOTION CARRIES....................
9F. Review of cost and funds available for addine a hazardous materials collection
proeram in Eaele. Staff is requesting this item be continued to the next regular meeting. (SKB)
Mayor introduces the issue.
Guerber moves to continue the hazardous materials collection program to the June 8, 2004
City Council meeting. Seconded by Bastian. ALL AYES: MOTION CARRIES.............
Zoninl! Administrator's Report: Reports on new proposal for Laguna Pointe. General
discussion.
we. Approval of the Contract for the 4th of July Celebration.
Mayor introduces the issue.
General discussion.
Bastian moves to approve the contract with Fireworks & Stage FX America in the amount
of $5,000.00. Seconded by Guerber. Sedlacek: AYE: Bastian: AYE: Guerber: AYE: ALL
AYES: MOTION CARRIES......................
11. EXECUTIVE SESSION:
A. Personnel Issues: I. e. §67-2345 (a) and (b)
B. Pending or threatened litigation: I.e. § 67-2345(f)
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City Attorney Buxton: We do not need an Executive Session on personnel issues.
Sedlacek moves to go into Executive Session for the discussion on pending or threatened
litigation. Seconded by Guerber. ALL A YES: MOTION CARRIES...............
Council discusses threatened and pending litigation.
Council leaves Executive Session at 10: 10 p.m.
Mayor and Council's Report:
Sedlacek: I would like to be registered for the Weapons of Mass Destruction and Terrorism on
June 15, 2004. Mayor also would like to be registered.
Discussion on the letter received from Ada County in regards to the expansion area.
Mayor: Discussion on ACHD's proposal for Land Use/Transportation Plan. General discussion.
Guerber: Received a complaint on the property at the NE Corner of 1 st Street that Tom Wilson
needs to look at.
Bastian: I did not attend the Library Board meeting or the Design Review Meeting as I was
campaigning.
Sedlacek: Mr. Moser with the Sewer District is trying to figure out where the Sewer District
figures into the area of impact with Star and Eagle.
The Seniors have a raffle in conjunction with Eagle Fun Days. They are still discussing what
they want to do with their cover for the Van.
Cliff Marks is the new director of the Economic Development Committee.
Nichole will do a presentation to the Chamber of Commerce on the impact area development.
Discussion on the meeting with the Ada County Commissioners on the impact area expansion.
Mayor: I've attended the Treasure Valley Partnership meeting and the Compass meeting.
I met with the Ministers in Eagle on President Bush's Faith Based Initiative. Provides an
overview of the projects they would like to pursue.
11. ADJOURNMENT:
Guerber moves to adjourn. Seconded by Sedlacek. ALL AYE: MOTION
CARRIES...
Hearing no further business, the Council meeting adjourned at 11 :00 p.m.
Respectfully submitted:
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SHAR. N K. BERGMANN
CITY CLERKffREAS URER
APPROVED:
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S/F NON ILLUM. MONUMENT DISPLAY
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CABINET TO BE SHEET METAL PAINTED
BLUE TO MATCH VINYL #3650-17.
BKGD. TO BE SHEET METAL TO BE PAINTED
WHITE W/ VINYL OVERLAY.
HINGED DOOR W! CLEAR LEXAN.
COPY "EAGLE HILLS ELEMENTARY/ HORSE LOGO"
TO BE VIVID BLUE VINYL #3650-17.
BKGD. TO BE YELLOW VINYL #3650-15.
3 LINES OF 6" READER TRACK W/ HINGED
DOOR.
COPY "650" TO BE YELLOW VINYL #3650-15.
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5/26/2004
City of Eagle Primary Roll Assessment Notice Summary
As of 5/24/2004
2004 2003
Citv of Eagle Total
Total City of Eagle Market Value 1,644,522,900 1,444,919,900
Total City of Eagle Taxable Value 1,422,404,357 1,239,504,218
(taxable values exclude HOE & Urban Renewal)
Residential Market Value
Residential Parcel Count
(residential includes farms & manufactured homes)
Commercial Market Value
Commercial Parcel Count
(commercial includes personal property)
Comparison of Previous Year New
Construction
Residential (including manufactured)
New Residential Count
Commercial (including remodels)
New Commercial Count
New Subs/Change Status
Residential
1,431,110,000 1,266,499,100
7,186 6,827
Commercial
213,412,900
919
New Construction
137, 558, 800
84,183,200
374
19,486,100
47
34,189,500
178,420,800
878
143,635,264
80,068,674
392
17,260,800
29
45,830,900
Increase Estimates
value increase of existing residential
improved properties 3.66% average 12.37% average
2.26% median 9.21% median
value increase for existing
commercial improved properties
Residential Property Tax Burden
Commercial Property Tax Burden
11.29% averaoe
2.56% median
% Change
2003-04
13.81 %
14.76%
13.00%
5.26%
19.61 %
4.67%
-4.23%
5.14%
-4.59%
12.89%
62.07%
-25.40%
2003 2002
84.06% 82.87%
15.94% 17.13%
(Operating Property & Sub Roll Included in calculation)
Assessment Not Assessment Notices
Assessment Notice Mailing Date' 5/28/20041 5/27/20031
Holladay
Engineering Co.
MEMORANDUM
May 26, 2004
Vern,
32 N. Main
PO Box 235
Payette, ID 83661
I Phone: (208) 642-3304
Fax: (208) 642-2159
hec@hoiiadayengineering.com
Re: Eagle Pathway Progress Report
Bridges, the bridges are completed, the rails are on as of last Friday
Path Surface, Paradise Construction completed the installation of the 3/4 minus last Wednesday
Merrill Park Asphalt, this was installed last Thursday,
Fences, Kirt McWilliams Fencing should complete the Dater fence the first part of next week, I will have
him off the project for Eagle Fun Days
Charlie Wood has not constructed his fence as of yet, the city is obligated for labor, about $1.00
per foot, approximately $1800.
Eagle Road Underpass, preliminary plans should be completed Tuesday or Wednesday of next week.
Signage, the parks and pathways committee should be working on some no trespassing signs for the
pathway, these need installed soon as possible.
Culvert, the 12 inch culvert purchased for the path was not used because of the culvert placed by Dry
Creek Canal Company. This culvert was used for the temporary crossing on the ITD property
and is not returnable. It is recommended that this culvert be stored for possible use for future
paths.
Precission Fencing has 3 to 4 gallon of oil left from the bridge rub rails. He has offered to let the City
purchase this for $50.00. The oil is not available around this area. This oil could be used on
existing rails for maintenance. Holladay Engineering needs a yes or no to purchase the oil.
Ballantyne Canal Company, Holladay Engineering will prepare a letter for Tom Ricks stating that the
conditions of the letter of understanding have been met.
WATER • WASTEWATER • SDLID WASTE • PUBLIC UTILITIES • STRUCTURES •. PLANNING • STUDIES
Ada County Highway District
Park & Ride Lot -- City of Eagle
ACHD Project No. 704039
Selection Process
cc 5.1,26-og
COMMUIERIDE
ACHD and the City of Eagle partnered to facilitate the location selection process. Input
from both entities was solicited to determine the final sites. Eight potential sites were
initially identified; four sites were eliminated leaving four potential sites to be
investigated further. Site visits of the remaining four sites were conducted and
conceptual layouts were created to review the individual site design elements. A decision
matrix was developed and utilized to systematically evaluate the sites. In accordance
with the decision matrix, the final sites selected by ACHD staff were (1) E. Highway 44
and S. Edgewood Road and (2) W. State Street & W. Highway 44. Ownership of the E.
Highway 44 and S. Edgewood Road site is currently being researched. The W. State
Street & W. Highway 44 site is currently owned by the City of Eagle.
Selected Sites
E. Highway 44 & S. Edgewood Road
• 50 vehicles +.2 ADA
• Total Area: Approximately 28,900 SF (0.66 Acre)
o Paved Area: Approximately 18,800 SF (0.43 Acre)
o Required Interior Landscape: Approximately 1,500 SF
• One Way Drive Aisle
• Good Future Bus Access
• Property Owner: Researching
W. State Street & W. Highway 44
• 22 vehicles + 2 ADA
• Total Area: Approximately 18,000 SF (0.41 Acre)
o Paved Area: Approximately 10,500 SF (0.24 Acre)
o Required Interior Landscape: Approximately 850 SF
• Partnering Opportunity with City of Eagle to Provide Additional Landscaping at
Gateway
• Possible Bus Turnaround in Ballantyne Road Right of Way
• Property Owner: City of Eagle
• Rezoning Required
Doherty & Associates, Inc. 5/26/2004 Eagle City Council Meeting
Ada County Highway District
Park & Ride Lot — City of Eagle
ACHD Project No. 704039
Rejected Sites
431,... ComminERwE
E. Hill Road & N. Highway 55
• Site is Currently Used for Highway 55 Drainage
• Site is Much Lower than Surrounding Property and Could Require Significant Fill to
Achieve Positive Drainage
• Mitigation Required for Drainage and Possibly Wetland Vegetation
• Limited Opportunity to Capture East/West Commuters
• Security Concerns due to Large Berm Surrounding Site
• Property Owner: ITD
• Rezoning Required
E. Highway 44 & E. Riverside Street
• Large Irrigation Canal Requires Costly Infrastructure
• Possible Wetland Vegetation
• Limited Location for Expansion
• Located within 0.2% Annual Chance Flood Hazard Zone
• Mitigation Required for Irrigation Canal and Possibly Wetland Vegetation
• Property Owner: GO Ranches, Inc.
• Subdivision and Rezoning Required
• Poor Future Bus Access
(NDoherty & Associates, Inc. 5/26/2004 Eagle City Council Meeting
III
SALE: , „ = 60'
E. HIGHWAY 44 & S. EDGEWOOD R
ONE WAY DRNE AISLE
40,
LANDSCAPE L,
PARCEL LINE
----ROAD
INE
ROAD EDGE
NOTES:
FR MAD & LOT ONES ARE
AN
TO NIN! SIT CORRELATE D
E AERAS P. OTOIRECTLDY
50 SPACES + 2
- - ALIBLE
APPROXIMATELY 18800 SF
IPPROwMAit1Y 1500 S
INTERIOR LANDSCAPE
REQUIRED
1500 SF
INTERIOR LANDY
SAPPROXIMATELC
PROVIDED
•
LIQ
P�< & RIDE
05/10/04
TREES r
ricuR
McGRATH RQ•
A
DOHERTY & ASSOCIATES, INC.
SCALE: 1" = 50'
LANDSCAPE
PARCEL LINE
ROAD EDGE
NOTES:
1. ROAD & LOT LINES ARE FROM
ACRD GIS SYSTEM AND DO NOT
CORRELATE DIRECTLY TO THE
AERIAL PHOTO
2. PARCEL LINE FOR THIS
SITE WAS DRAWN IN
BECAUSE SITE IS A PORTION
OF 2 PRIVATELY OWNED PARCELS
AND ACHD RIGHT OF WAY
W. STATE ST & W. HIGHWAY 44
;..n.► • tiR7fikwA+Mr.
22 SPACES + 2 ACCESSIBLE
APPROXIMATELY 10500 SF (0.24 ACRES) PAVED AREA
APPROXIMATELY 850 SF INTERIOR LANDSCAPE REQUIRED
APPROXIMATELY 850 SF INTERIOR LANDSCAPE PROVIDED
• • •DRAINAGE • •
N BALLANTYNE RD
ImRIKetE r 4(�'
SHELTER
THIS AREA IS ACHD ROW. COULD IT BE
USED FOR ADDOIONAL DRAINAGE OR PARKING?
aRAINUIGE
•
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CITY OF EAGLE
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